20 th December 2013, Mysore, Karnataka 1

 Introduction to T.A.M.E.D.  Field level surveys  Advantage T.A.M.E.D.  What’s Ahead….. 2

 Access to most up-to-date information through reliable communication channels in real-time is highly essential for effective disaster management  Lack of information and communication can cause huge loss of life,property and economy  Inadequate Disaster Mismanagement is a serious impediment to the in the path of progress 3

 Disaster management in India is mostly paper-based.  Limited Access to real-time, authentic, quantifiable information leads to communication gaps or even miscommunication.  Complex analysis using multiple sources and layers of data is effort, time and resource intensive  It is also difficult to connect Standard Operating Procedures (SOPs) with the ground reality unless real- time, up-to-date information is readily available in machine readable format. 4

 Technology Automation for Management of Emergencies & Disasters  State-of-the-art disaster management technology to collect, store, analyze, communicate, co- ordinate and present; authentic field information geo-stamped with GPS location & time using IT  The objective of the deployment is to have a efficient and effective disaster management system 5

 DDMP has ◦ To ascertain the status of existing resources and facilities available ◦ Assess their adequacies and short falls if any in providing a multi disaster response. ◦ Suggest institutional strengthening, technology support, up gradation of information system and data management for improving the quality of administrative responses to disaster at the district level ◦ To evolve as an effective managerial tool. 6

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1. A formal planning for managing disaster 2. Preplanning of proper sequence of response actions 3. Have a defined response structure, allocation of responsibilities to the participating agencies 4. Effective management of resources 5. Developing codes and standard operating procedures for smooth coordination between various departments and relief agencies involved. 6. To remove arbitrary response to a disaster 8

 Pre-disaster ◦ Mitigation - steps to minimize the extent of damage using past data ◦ Prevention – steps to prevent damage ◦ Preparedness/readiness – preparation to handle disaster  Post Disaster ◦ Response – Handling & withstanding disasters minimizing damage/loss (During/Post-disaster) ◦ Recovery – recovery and reconstruction (Post-disaster) 9

Prevention Readiness Mitigation Pre Disaster Disaster Recovery Response Post Disaster 10

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 Relief and rescue  Medical aid, food, shelter, basic civic amenities  Rehabilitation  Reconstruction  Analysis of disasters and documentation for future prevention and mitigation 12

Information Assimilation Resources Resource Personnel Communication Technology Mediums Alerts Reporting & Documentation Daily, weekly, monthly status Reviews DDMP Creation & publication Strategizing based on disaster type Mitigation plan Response Recovery & Rehabilitation plan HRVA Analysis Monitoring & Continuous Updation Periodic data updation Progress Tracking Triggering alarms Co-ordination SOPs Roles & Responsibilities Checklists 13

1. DDMP 2. Response during Disaster 3. Recovery and reconstruction 14

Geo spatial Data from field System Generated Data District based available information 15 Web based application to collect information Handheld devices/ mobile phones to collect information Unique numbers, validation, data reterival

Backend Server Front end MFD GIS Database Internet 3G/GPRS (Wireless Internet) Data Collection, GPS location, Photos, Comments, Feedback Digitizing raw data, Analysis, report generation, GIS Map generation, SMS, s etc Server 16

 Mapping the physical location each resource and resource personal to a Village/ ward  Geo positioning all resources  Capturing experiences and lessons learnt  Building database  Documentation and action taken reports  What if scenarios  Action plan and checklist  Faster communication 17

 Resource ◦ Physical  Schools, community halls, food, medication etc  Collection The following information on all physical Resources  Resource type and property  Name, Function …  Resource Location  Area, lat-long..  Capacity  Number, volume…  Accessibility  Route maps ◦ Informational  Example : census data, HRVA/C, Topography, rainfall density  Map the informational resource as a geo-information layer tied to 18

 Types ◦ Government ◦ Public representatives ◦ NGOs/Volunteers ◦ NCC/NSS/Scouts ◦ Army/Navy/Air ◦ Media ◦ Local Bodies  Information to be gathered ◦ Name ◦ Designation ◦ Function ◦ Specialization ◦ Contact : location/address, phone – landline/mobile, official/residence ◦ Availability : working time, shifts, leaves ◦ Experience in handling disaster 19

 Hospital Information ◦ Names of Govt hospitals & private hospitals in district ◦ List of nursing homes ◦ Children hospitals ◦ Primary Health Care ◦ List of ambulances ◦ Drug Supplies/ Chemists  Food & Supplies ◦ Water, Milk, food sources  Shelter ◦ Schools/ colleges ◦ Community halls ◦ Marriage halls ◦ Temples/mosques/churches etc. ◦ Warehouses 20

 Transport & Vehicles ◦ List of JCB Vehicles ◦ List of Tractors ◦ List of Maxi cab vehicles/ buses/ trucks/ car ◦ List of Tipper ◦ List of Petrol Bunks ◦ Helicopters/Helipads & their co-ordinates ◦ Police vans, jeeps ◦ Ambulances ◦ Fire service vehicles 21

 Census Data, population distribution  Topology  List of villages affected by disasters on periodic basis  Taluk-village info  Rainfall  Agriculture area & labor data  Water Level information – historic data  Data mining & analysis  Forest cover  Routes 22

 A geo-information map is auto-generated mapping digitized geo-information database and GPS locations and field information/feedback.  The data can be pinned to the map of the district which can be zoomed in/out to access various levels of details  Multiple data types are presented as layers with coloring schemes to visually interpret or analyze combinations of data.  Upon clicking the pinned location, the field data such statistics, information, photo, signature, time etc can be accessed. 23

 What-if analysis is used to automatically generate the list of actions and available resources depending on the disaster type  The backend infrastructure automatically associates the resources with the disaster type  For example, in the event of a flood, the resources that may be of immediate need are ◦ Transportation – to a safer location ◦ Shelter homes – for safety of the people & livestock ◦ Food, water and basic amenities ◦ Healthcare and medicines for prevention/cure of diseases & to curb the spread of epidemic ◦ Electricity for restoration of essential services, communication 24

Disaster (Flood) ShelterHealthcare & medicines Transportation Food & water Electricity Fodder 25

 Pre-disaster Management  Response during disasters  Post-disaster management 26

GIS Database Raw Data Census Resources and resource personal Rescue routes, strategies Digitized Field Survey GPS Tagging, Photos, Comments, Additional Information, Feedback/corrections GIS Maps Checklists for verification (preparedness) Roles and Responsibilities 27

GIS Database ALERTS Roles & Responsibilities Maps Action Plan, Checklist, Communication and relief info Control Room Field Information Affected areas Relief/rescue Status Feedback Additional Help Record of events/ Documentation (Photos/ Videos geo stamped) Field Information Affected areas Relief/rescue Status Feedback Additional Help Record of events/ Documentation (Photos/ Videos geo stamped) 28

 Post disaster activities involve ◦ Post-disaster Data Collection, Recovery and reconstruction ◦ Damage assessment ◦ Data analysis for future disaster mitigation and prevention with feedback assimilation ◦ Record generation and data archival for future reference 29

 One more survey is performed to collect actual information on ◦ the extent of damage ◦ cause of disaster ◦ estimation of cost for re-construction ◦ compensation ◦ Employment needs  Forms are filled collecting the above information with proofs such as ◦ Mahazar/Testimony ◦ Photo/video/audio ◦ Signature and note ◦ The data is again geo-stamped with GPS location and time.  Once the estimate is approved, the reconstruction and compensation are continuously monitored using ◦ REMS – Remote Eye Monitoring System, which can monitor day-today status on the activities on webpage. 30

 TAMED would generate detailed reports and present the same with various views specific to ◦ Administration ◦ Departments ◦ Activity ◦ Status  The quantifiable data/reports would also contain statistical information such as ◦ Worst affected areas ◦ No of people/livestock affected, deaths  Facilitate mitigation planning for future ◦ Analysis reports for mitigation of future disasters ◦ Lessons learnt ◦ Feedback assimilation 31

GIS Database Control Room Department-wise, Activity- wise, Date-time-wise Administration-wise Department-wise, Activity- wise, Date-time-wise Administration-wise Analysis Reports Cause of Disaster, Worst affected areas, Statistics Cause of Disaster, Worst affected areas, Statistics Feedback Assimilation Compensation, Restoration Re-construction, Employment Compensation, Restoration Re-construction, Employment Recovery Prevention Strategy based on feedback, analysis Future Mitigation Plan 32

 Accurate, Authentic, tamper-proof data through GPS location, time  Field level information transfer wirelessly, feedback mechanism to provide updated, relevant data/strategies to field  Readiness based on comprehensive, accurate, up-to- date information eliminating misinformation & lack of resources 33

 Action plan Checklist, roles auto-generation based on real-time field data – ground reality taken into account  Improved communication & co-ordination among departments  Field friendly Hand-held devices, with high battery life & data processing to handle complex field operations  Documentation 34

 Real-time event capture including photo, voice, hand- written notes, forms, status  Auto-generation of analysis reports, statistics saving manual labour, human errors, paper trails  Auto-generation of reconstruction, restoration, compensation  Database Archive for future disaster mitigation, accountability, traceability 35

 Basic Information (As per current DDMP)  Duties and Responsibilities (*enhanced)  Disaster Types (Minor enhancements)  HRVA (Enhanced)  Telephone Directory of Resource Personnel (NEW)  Telephone Directory of Resources (NEW) 36

 Maps (Enhanced)  Helipad Information (NEW)  Water Level Information  FAQ (NEW)  Do’s and Don’ts (NEW)  Checklists and Annexure (NEW) 37

 Duties and Responsibilities (*enhanced) ◦ Roles, Responsibilities & checklists at a district level for all departments based on disaster types  (if there is flood what are the list of actions..) ◦ The data will be shown as ◦ Roles ◦ Responsibilities ◦ Checklist ◦ Action  Disaster Types (Minor enhancements) ◦ List of Flood Affected Villages As per the template format ◦ Actions for various Types of Disasters  Flood, Drought, Biological disasters, epidemic, food poisoning, accidents ◦ Disaster occurrence table 38

 Maps (Enhanced) ◦ Resource Maps ◦ Taluk-wise Map generated with Resources with a symbol marker for each resource type placed on the location ◦ All the resources will be located based onGPS co-ordinate. Unique symbol for each resource type will be allotted as marker. Example : ‘+’ for hospital ◦ Flood and Other disaster Prone areas maps ◦ The Villages locations which are prone to the disaster will be marked. ◦ Disaster-wise maps will be provided at a district level  Helipad Information (NEW) 39

 FAQ (NEW)  Do’s and Don’ts (NEW) ◦ General ◦ Disaster specific  Checklists and Annexure (NEW) ◦ Checklists for various officers ◦ Checklists for various Disasters 40

 Department wise District level officers to update information ( New/ Changed) ◦ Resources ◦ Resource personnel ◦ To use the excel sheets already given ◦ Updating through web by login names and passwords  Field survey needs to be completed ◦ Of existing information and new information 41

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