Slide 1 University Systems Project Profiling research and maximising the benefits of the Themis November 2005

Slide 2 University Systems Project The University of Melbourne New Systems Business Case “An ERP system provides a sound infrastructure on which the organization can leverage to meet future challenges.”

Slide 3 University Systems Project Knowledge Transfer “The challenge is to become more accessible to non-academic communities, players, and potential partners. Such parties bring other resources and expertise, along with their own agendas.” (Growing Esteem Draft Strategy Paper)

Slide 4 University Systems Project Strategies to help achieve Knowledge Transfer Objectives articulated by the Vice Chancellor, Asia Link and MRIO: a web site for each staff member describing who they are and what they do an expert database which would be used by external/internal media for identifying people to contact on a particular issue or area of research.

Slide 5 University Systems Project Strategies to help achieve Knowledge Transfer By 2006, web enabled expertise “portal” in place and research publications available Accountability: Vice-Principal (Information) (Information Management Plan, Research and Research Training, University Target 5)

Slide 6 University Systems Project The University Systems Project can significantly deliver on these strategies in 2005 (Proof of concept delivered now. Production early 2006)

Slide 7 University Systems Project What we currently know about our researchers From our Research Management System: (Including Finance) –Publications –Grants and Contracts –RFCD and SEO Descriptions Data verified through established Administrative Processes

Slide 8 University Systems Project What we currently know about our researchers From our Human Resources System: –Qualifications –Fellowships –Research Expertise –International Linkages –Professional Memberships –Awards –Home Page Data entered through Staff Self Service, and approved by Supervisor

Slide 9 University Systems Project All in the one database: Themis ResearchHR Finance

Slide 10 University Systems Project All available in a single report from Themis –Home Page –Qualifications –Fellowships –Research Expertise –International Linkages –Professional Memberships –Awards –Grants and Contracts –Publications

Slide 11 University Systems Project Claim: A Research Expertise portal is just a fancy report from Themis published to the web HR Organization Hierarchy Report List of Current Researchers by Department A Research Profile Report for each Researcher ++

Slide 12 University Systems Project This is achievable today

Slide 13 University Systems Project What about Search Capability? Because Themis is producing the web pages, it can include highly descriptive meta data. Using this metadata, the standard University search engine can be used to good effect. Example: The same can be achieved for the research expertise pages scratchpad.unimelb.edu.au/researcher_index.htmlwww.usp- scratchpad.unimelb.edu.au/researcher_index.html

Slide 14 University Systems Project Knowledge Transfer Strategy Revisited By 2006, web enabled expertise “portal” in place and research publications available Accountability: Vice-Principal (Information) (Information Management Plan, Research and Research Training, University Target 5)

Slide 15 University Systems Project Research profile & ePrints Back to Professors Williamsons Page

Slide 16 University Systems Project Our Strategic Advantage Of the Group of Eight, only Monash has something comparable to the Profiling Research initiative By the end of 2006, we will have the most tightly integrated Research Management solution in Australia. (In general, holistic reporting will be easy for us, and more challenging for others)

Slide 17 University Systems Project Research HR Finance Data Warehouse? CMS? Web What other Universities have to do to achieve the same end (roughly)

Slide 18 University Systems Project Some Reflections on Information Management Principles Information is a strategically important resource University information will be accurate Enterprise Information will be centrally managed Information and information systems will be easily accessible

Slide 19 University Systems Project Future Developments Projects making the raw data available to faculties and departments (in accordance with principles of information management ) PDF process Increasing the profile of the information infrastructure offered by Themis Research

Slide 20 University Systems Project Future Developments: ePrints & Themis Currently we have 2 university collections of publications information Can we have a single source of information about publications A single data collection point? What should we consider to be Enterprise processes around the collection and publication of ePrints?

Slide 21 University Systems Project Broader Perspective By 2006, to develop a holistic university-wide framework for effective and efficient research management, storage & reporting through the implementation of the Research Management system, underpinned by sustainable information infrastructure Accountability: Deputy Vice-Chancellor, Director, MRIO, Vice-Principal (Information) (Information Management Plan, Research and Research Training, University Target 5)