DOING BUSINESS WITH THE VA DOING BUSINESS WITH THE VA Network Contracting Office 18 Cathy Fernandez Small Business Specialist 1

Agenda Agenda Introduction to VA What VA Purchases Order of Precedence Public Law 109 and Verification How We Purchase Items/Services Prime & Subcontracting Opportunities FSS/GSA Schedules Top 10 NAICS VISN 18 Forecast of Contracting Opportunities Overview Under $25K – Top Recurring NAICS FSS and GSA Contracts WSNC Contracts 2014 Vendor Fairs and Other Events 2013 Final Socio-Economic Goals Report Improving Your Chances to Receive an Award Site of Interest

VA’s Mission VA’s Mission “To care for him who shall have borne the battle, and for his widow and orphan, by serving and honoring the men and women who are America’s Veterans.” Abraham Lincoln

VHA Structure – “VISNs” Veterans Integrated Service Networks

6 VISN 18 Footprint

VA Profile VA Profile FY 2014 Budget Request - $152.7 Billion FY 2013 Budget – $150 Billion FY 2012 Budget - $132 Billion 23.8 Million+ Veterans; 39.1 Million Families 286,000 Employees – 2nd Largest 85,428 Volunteers million hours

Small Business Specialist Duties Small Business Specialist Duties  Oversight of Small Business Program  Contact for Small Businesses  Liaison between contractors and the VA  Assist Customers, Contracting/Acquisition staff

Who Buys Who Buys VA Medical Centers Veterans Integrated Service Networks VA National Acquisition Center (NAC) Office of Acquisition, Logistics & Construction VA National Cemetery Administration VA Franchise Data Center, Austin, TX VA Office of Administration VA Acquisition and Logistics Center VA Technology Acquisition Center

What VA Purchases Information Technology - Hardware, Software, Maintenance & Other Services Medical, Dental and Veterinary Equipment & Supplies, Pharmaceuticals (FSC 65) Instruments & Laboratory Equip (FSC 66) Perishable and Non-Perishable Subsistence (i.e., bread, dairy and produce)

What VA Purchases Trash, Garbage & Infectious Waste Disposal Architect & Engineer Services Construction Services Office Supplies & Equipment Office/Medical Equipment Maintenance Consulting & Advisory Services Transportation Services Other services (physician, maintenance, pest control, medical services (MRI/CT, lab testing)

Public Law Order Of Precedence Public Law Order Of Precedence 1.Federal Prison Industries 2.Javits-Wagner-O’Day (JWOD)/AbilityOne 3.Federal Supply Schedules 4.OPEN MARKET 5.SDVOSBs 6.VOSBs 7.8a/HUB Zone (tied) 8.All Other Small Businesses 9.Full and Open Competition

VA PL-109 Verification Responsible Organization –VA’s Center for Veterans Enterprise –Contact: Locate Program Application Information: – – click on Vendor Information Pages database Fully electronic and secure application process

PL-109 Verification Program PL-109 Verification Program Who may apply: Owners who are veterans, service-disabled veterans, or eligible surviving spouses Eligible Term: One year with no change in ownership

CVE VERIFICATION PROCESS Process has 3 steps First, application is checked to ensure all required documents are submitted Second, the documents are carefully checked to verify information an authenticity Third, a site visit is conducted to ensure that business location exists and verify other information pertinent to company and records

What’s New with CVE What’s New with CVE CVE has now extended the one year re- verification to two years before a company needs to re-verify. CVE has joined forces with the PTACs and the Veterans Small Business Coalition to assist SDVOSB/VOSB companies with the verification process.

Verification Logos Steal this at your own risk!!

How VA Buys Construction Services Traditional competitive procurements MATOCS (Multiple Award Task Order Contracts) - Phoenix/Prescott (active) - Tucson/Big Spring (active) - Albuquerque/El Paso/Amarillo (active) USACE (US Army Corps of Engineers

How VA Buys Medical Needs How VA Buys Medical Needs Prime Vendor Programs - Medical/Surgical - Pharmaceutical - Subsistence National Contracts Open Market

How VA Acquires IT How VA Acquires IT NASA SEWP* ( VETS-GWAC** ( GITSS** ( FSS ( Open Market (FAR Parts 12, 13, 14 & 15) *Mandatory Use **Preferred Acquisition Method

Prime and Subcontracting Opportunities Open market acquisitions & contract awards published in the Federal Business Opportunities System ( VA Forecast of Contracting Opportunities ( VA subcontracting opportunities ( Federal Procurement Data System (FPDS) ( Small Business Administration’s Sub-Net (

Limitations on Subcontracting SDVOSBs and VOSBs may subcontract to businesses of any size Must abide by (c), which spells out the burden of the costs of personnel or manufacturing Services: 50% Supplies: 50% Construction: 15% Special Trades: 25%

Top 10 NAICS Codes Top 10 NAICS Codes – Commercial & Institutional Building Construction – Office/Laboratory Furniture and Installation – Surgical/Medical Instrument Manufacturing Surgical Appliance/Supplies Manufacturing – Appliance Repair & Maintenance Temporary Staffing (physicians) 561 Series – Administrative/Support Services (janitorial/security/landscaping/office support) 621 Series – Health Care & Social Assistance (physicians/ambulance/labs/blood banks/home health care) 623 Series – Nursing & Residential Care Facilities 624 Series – Social Assistance (temporary shelters/services for elderly/disabilities)

Forecast of Contracting Opportunities (FBO) The VA FCO site contains proposed procurements for the current fiscal year This information is located on the VA OSDBU site The site is Check the site regularly and set up alerts on particular NAICS code and area you are interested in The FCO site can be drilled down to each facility, state, VISN, etc. Remember that the FCO is only a forecast

End of Year Purchases End of Year Purchases Many rumors are out there regarding end of year purchases All purchases regardless of time of year are competitive All that end of year indicates is that the monies must be obligated before 9/30 Keep an eye out for GSA e-buy, FBO and FCO for upcoming procurements

Under $25K Top Purchases by NAICS Under $25K Top Purchases by NAICS Surgical/Medical Instrument Surgical Appliances/Supplies Pharmaceutical Prep Manuf In-Vitro Diagnostic Substance Manufacturing Armored Car Services Architectural Services Institutional Furniture Other Computer Related Svcs

Upcoming Procurements for Arizona Area VISN wide – Artificial limbs - $16M/5 yrs AZ wide – Nursing Homes - $3M/5 yrs VISN wide – A/E - $10M (SB set aside) MATOC for Phx and Prescott – 3 rd quarter AZ wide – lab testing - $8-9M/5 yrs Phoenix – ambulance svcs - $6M/5 yrs Tucson – ambulance svcs - $10M/5 yrs Tucson – healthcare for homeless vets -$4.1M VISN wide – bread - $362K/5 yrs – SB set aside – est. issue date 12/16/13 – est. award 3/1/14

FSS Contracts FSS Contracts Mandatory source of long term contracts for medical supplies, services and pharmaceuticals Multiple award program with IDIQ supply contracts These contracts support recurring requirements for VA and other agencies Goal is to establish terms/conditions equal to or better than vendor’s most favored customer VA FSS manages 9 multiple award schedule programs under Groups 62, 65 and 66 Provide countless opportunities for both small and large businesses but requires a considerable amount of both time and capital resources Check for more informationwww.fss.va.gov

GSA Contracts GSA Contracts GSA established non-mandatory long-term government wide contracts with commercial firms to provide access to millions of commercial products and services at volume discount pricing To become a GSA vendor, vendor must submit an offer in response to applicable GSA schedule solicitation via eOffer Awards to responsible companies offering fair and reasonable prices that fall within the generic descriptions in GSA solicitations Fair and reasonable determination based on comparison of price and non-price factors that a company offers the government with those offered to commercial customers Requires offerors to disclose all information regarding their commercial and non-commercial pricing and discounting practices For more information see

Western States Network Consortium (WSNC)

WSNC Sites Comprised of VISN 17,18,19,20, 21 and 22 VISN 17 covers the Northern, Eastern and Southern Texas. VISN 18 covers the states of Arizona, New Mexico and Western Texas. VISN 19 covers Montana, Wyoming, Colorado and Utah. VISN 20 covers Alaska, Washington, Oregon, and Idaho. VISN 21 covers Central and Northern California, Hawaii, Philippines, Guam, American Samoa and Northern Nevada. VISN 22 covers Southern California and Southern Nevada. Leadership from each these VISN come together to develop potential collaborative efforts to reduce costs and increase efficiencies across all the VISNs.

PROCUREMENT STRATEGIES WSNC is looking at awarding BPAs off existing FSS Contracts. Seeking additional price discounts based on projected usage. Seeking to award multiple BPAs for supplies and services whenever possible. When FSS contracts are not available we will award Open Market BPAs and/or IDIQ contracts in order to meet the needs of our WSNC partners. Seek Small Business Opportunities to meet the requirements either on FSS or Open Market. 8/8/201532

PROCUREMENT OPPORTUNITES Reference Laboratories Hepatitis Testing Blood Glucose Monitors and Test Strips Locum Tenens for Physicians Nursing and Allied Health Professionals Specialty Bed and Mattress Rentals Sleep Lab Testing Patient Lifts Air Ambulance Isolation Gowns Negative Pressure Wound Therapy Instrument Sharpening Medical Gas Cylinders Sterrad Sterilizer Services Custom Packs 8/8/201533

2014 VENDOR FAIRS 2014 VENDOR FAIRS DATE Location February 13 Phoenix, AZ February 27 Tucson, AZ March 5 El Paso, TX March 13 Albuquerque, NM April 16 Prescott, AZ May 8 Amarillo, TX May 22 Big Spring, TX

OTHER EVENTS OTHER EVENTS Industry Days – held for specific needs National Veterans Conference – annual (targets veteran businesses) One-on-One Meetings (meet with SBS) Events advertised on OSDBU site Other organization/agency functions

FY 2013 SOCIO-ECONOMIC GOALS FY 2013 SOCIO-ECONOMIC GOALS Total Small Business Eligible Dollars Service Disabled Veteran Owned Small Business Veteran Owned Small Business s8a ProcedureSmall Disadvantaged Business Women Owned Small Business Certified HUBZone Small Business Small BusinessSmall Disadvantaged Business + s8a Procedure Goal10.00%12.00% 5.00% 3.00%47.50%5.00% SAO VISNStationYellow8.50%10.50% 3.50% 1.50%34.00%3.50% SAO West NCO 17VISN$453,260,175.68$77,295,051.29$89,944,550.30$890,479.07$51,607,071.81$23,690,185.90$22,983,755.62$167,657,886.92$52,497, %19.84%0.20%11.39%5.23%5.07%36.99%11.58% NCO 18VISN$387,735,172.98$86,091,899.25$97,282,889.35$339,923.61$24,798,512.94$11,204,852.56$3,439,419.70$157,861,167.22$25,138, %25.09%0.09%6.40%2.89%0.89%40.71%6.48% NCO 19VISN$308,425,410.15$56,741,094.24$60,354,041.63$11,228,691.96$22,614,991.60$11,363,925.78$565,898.26$109,256,507.09$33,843, %19.57%3.64%7.33%3.68%0.18%35.42%10.97% NCO 20VISN$467,382,847.28$61,811,856.98$70,653,435.18$233,066.32$26,318,374.64$26,811,503.36$17,282,148.38$194,332,892.11$26,551, %15.12%0.05%5.63%5.74%3.70%41.58%5.68% NCO 21VISN$550,989,630.94$111,167,796.86$123,136,835.22$6,231,147.80$89,607,097.91$57,413,906.27$45,834,688.07$250,498,190.72$95,838, %22.35%1.13%16.26%10.42%8.32%45.46%17.39% NCO 22VISN$642,575,241.68$94,933,519.20$111,736,678.64$6,247,399.02$70,548,025.24$34,102,865.77$6,461,619.11$233,365,760.51$76,795, %17.39%0.97%10.98%5.31%1.01%36.32%11.95% SAO West Office VISN$34,762,582.45$921,124.49$990,521.19$0.00$696,453.22$1,186,403.66$132,045.41$4,571,350.27$696, %2.85%0.00%2.00%3.41%0.38%13.15%2.00% SAO $2,845,131,061.16$488,962,342.31$554,098,951.51$25,170,707.78$286,190,527.36$165,773,643.30$96,699,574.55$1,117,543, $311,361, %19.48%0.88%10.06%5.83%3.40%39.28%10.94% VHA$10,460,189,028.84$2,177,989,410.49$2,451,549,505.20$52,629,056.90$968,680,134.51$490,162,322.47$248,754,966.17$4,527,739, $1,021,309, %23.44%0.50%9.26%4.69%2.38%43.29%9.76%

Improve Your Chances Improve Your Chances Service-Disabled Veteran-Owned & ◦ Veteran-Owned Rep/Verification* Register in VIP Database* 8(a) Certification HUBZone Certification/WOSB Repository Federal Supply Schedule (FSS) Contract Accept Purchase Cards Competitive Pricing Take Advantage of Marketing Assistance

Sites of Interest Sites of Interest ◦Forecast of Contracting Opportunities ◦GSA E-Buy ◦FedBid ◦FedBizOpps (FBO) ◦Central Contractor Registration ◦VetBiz ◦OSDBU

Contact Information Cathy Fernandez NCO 18 Small Business Specialist Turner Road El Paso, TX (915) office (915) blackberry

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