2012 State of Technology Rotary District 5450 Ben Allen Allen Technology Advising.

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Presentation transcript:

2012 State of Technology Rotary District 5450 Ben Allen Allen Technology Advising

22 Evergreen Rotary Member since 1999 Main Focus is International ▫Climb for Children ▫Africaid ▫Youth Exchange Youth Exchange for my Family

33 Africaid Computer Lab in Tanzania

44 Evergreen Rotary Member since 1999 Main Focus is International ▫Climb for Children ▫Africaid ▫Youth Exchange Youth Exchange for my Family

55 TECHNOLOGY BEST PRACTICES FOR ROTARY CLUBS

66 Virtual Meetings Rondee.com – Conference Call anywhere Skype.com – Video one person and Intl phone Join.me – Screen sharing with multiple people Oovoo.com – 12 person video

77 Rondee.com Free conference calling Ability to schedule conference calling Uses a long distance phone number

88

99

10

11 Virtual Meetings Rondee.com – Conference Call anywhere Skype.com – Video one person and Intl phone Join.me – Screen sharing with multiple people Oovoo.com – 12 person video

12 Join.me Free Screen Sharing 1 2

13 Training and Continuity How to document processes and procedures for Rotary Clubs?

14 Training and Continuity How to document technology?

15 Types of Documentation Excel Spreadsheets Word Documents PowerPoint Presentations AND

16 Types of Documentation SnagIt - $49.95 but free to try for a month

17 What is SnagIt Screen Shot Software

18 SnagIt - $49.95 Record screen movies with audio from a computer microphone!

19 SignUpGenius.com Great tool for free on-line signups SnagIt demonstration on how to use this tool

20 Sign Up Genius

21 Sign Up Genius

22 Sign Up Genius

23 Sign Up Genius

24 Sign Up Genius

25 Sign Up Genius

26 Sign Up Genius

27 Sign Up Genius

28 Sign Up Genius

29 Sign Up Genius

30 Sign Up Genius

31 Sign Up Genius

32 Training and Continuity How to document technology?

33 Training and Continuity Where to document processes and procedures?

34 Google Docs/Google Drive Google Docs – Secured file storage in the cloud Google Drive – Sync Google Docs with your computer

35 TECHNOLOGY BEST PRACTICES 1) Rotary Technology 2) Business Technology

36 Training and Continuity? How to document processes and procedures? Where to document processes and procedures?

37 Most people think “Business Continuity” means only one thing...

38 Business Continuity Is technology always working? Are your staff always working?

39 Business Continuity

40 Business Continuity

41 UTM (Unified Threat Management Acceptable Use Agreement Web Filtering ▫Block porn and gambling ▫Consider blocking shopping, personal ▫OpenDNS.org has a free home feature for this Antivirus – AVG Free is not bad, Macs avoid this altogether Antispam

42 Business Continuity Backups are key ▫DropBox is crude but good! ▫Carbornite online backup ▫StorageCraft with local USB for local image backups

43 Best Practices NO Notifications ▫ ▫Cell Phone MS Windows Startup – Standby with all programs open?