Choosing a Network Printer Setting up a network printer on your: CCSF Windows Laptop Windows Desktop

2 8/8/2015 City College of San Francisco Technology Learning Center Printer naming Networked printer names indicate their location. Printers have names like P-JAD323-HP2000 P for printer JAD for building (in this case, campus) location 323 for room HP2000 for maker/model Names help find a printer close to any CCSF location A Excel workbook on CCSF’s network naming:

3 8/8/2015 City College of San Francisco Technology Learning Center Why add printers? You have to ADD a printer to your printer list before you can print to it You can add a printer anywhere at CCSF Print to any printer on your list from anywhere on the CCSF network Change printers as you change location

4 8/8/2015 City College of San Francisco Technology Learning Center Adding a printer: Starting out Click the Start button On the right column, click Printers and Faxes The Printers window opens showing the printers available on your computer.

5 8/8/2015 City College of San Francisco Technology Learning Center Adding a printer: Step by step On the left, in the Task pane, click Add a Printer. The Add Printer Wizard Welcome screen appears Click Next The Add Printer Wizard printer type screen appears Click the bubble next to network printer and click Next

6 8/8/2015 City College of San Francisco Technology Learning Center Adding a printer: Step by step On the next screen, click the bubble next to Find a printer in the directory and click Next.

7 8/8/2015 City College of San Francisco Technology Learning Center Adding a printer: Step by Step Click the Find Now button. Printers appear at the bottom of the window.

8 8/8/2015 City College of San Francisco Technology Learning Center Adding a printer: Identifying Printers Scroll to find the printer you want When you do, highlight the printer and click OK. This is where you make use of your knowledge of the printer naming conventions!

9 8/8/2015 City College of San Francisco Technology Learning Center Setting your default Click a bubble to set whether you want to use this printer by default (or at least for the next while) Click Next and Finish to exit the printer screens

10 8/8/2015 City College of San Francisco Technology Learning Center Using your installed printers In Word, or any Windows program, click File > Print from the menu bar The Print window opens In the Printer area, top left, click the down arrow to the right of the Printer Name: box to see your choices Click the printer you want Set the number of copies and any other options; then click OK to send your job to that printer

11 8/8/2015 City College of San Francisco Technology Learning Center Printing to an installed printer Click the down arrow to the right of Printer Name: Your installed printers appear Click to select a printer

12 8/8/2015 City College of San Francisco Technology Learning Center Printing to an installed printer Set copies, other options Click OK to send your job to the printer

13 8/8/2015 City College of San Francisco Technology Learning Center Changing your Default printer Click the Start button On the right column, click Printers and Faxes The Printers window opens showing the printers available on your computer.

14 8/8/2015 City College of San Francisco Technology Learning Center Checking your default printer The Printers window opens: – Installed printers on the right – Tasks on the left The default printer has a checkmark If icons are small, click View  Tiles

15 8/8/2015 City College of San Francisco Technology Learning Center Changing your default printer RIGHT-click the printer you want to change to. From the popup menu, choose Set as Default Printer