Power Point Presentation - Advanced Julia J. Stahl Distributed System Specialist

Lessons Enhance a presentation using other sources and drawing features Use summaries and templates Use the automation features to enhance a presentation

Chapter 1: Enhancing a Presentation Open your previous presentation Add a table from Word Go to Insert, down to picture, to MS Word Table

Entering Data into Tables

Format a table from Word Import text

Insert a file from Word Go to Insert Object Create from file Browse Find file and insert it Can edit text inside text box

Creating a Table Go to Insert Click on Table Decide how many rows and columns you will need Put that information into the correct column Click OK

Creating a Table ProductionMarketingR & D Hybrid Long Term Short Term

Modify a table Adjust the size of cell so that content fits Double click on the line between the two cells Long Term and Short Term will fit on the same line Grab the grid line and shorten the boundary You cannot make the cell too small

Adding Auto Numbered Bullets 1. Can change bullets to numbers 2. Highlight what you want bulleted 3. Go to Bullets on the formatting bar 4. And click 5. You can also go to Format 6. Down to Bullets 7. Choose Numbered 8. And pick the format that you want

Change the size of the numbers 1. Highlight the lines 2. Right click the mouse 3. Click on Bullets and Numbers 4. Click on the Numbered tab 5. Change size to Change the color to Red

Adding Graphical Bullets Change the bullets Highlight the text Right click the box Go down to Bullet and numbering box Select the Bulleted tab Select “Picture” Select “OK”

Chapter 1 - Review Enhancing a presentation using other sources Creating and modifying a power Point table Customizing a presentation with auto numbered and graphical bullets Using a character for a bullet

Chapter 2 – Format and Layout Copying a slide from one presentation to another Insert - slides from files Choose the browse button Choose which program you want to take the slides from Then choose which slides you want. Power Point will format slide to the new layout

Applying different Auto Layout Can change a slide layout Go to “Common Tasks” Choose “Slide Layout” Choose an organizational chart layout

Organizational Chart

Modify an Organizational Chart

Find and Replace a word Can change a word throughout a presentation Go to “Edit” Down to “Find and Replace” You can then choose a word that you want to find and a word that you want to replace it with

Tab Formatting Preset tabs are set about every 10 spaces You cannot put tabs in when you have bullets You must do it with just a paragraph To get a paragraph without bullets you must select a empty slide and then select “text box” from the bottom tool bar

You can have a paragraph here and input data without bullets. This is very good if you do not want bullets to point out several items in your topic. Tab items

What Will Be Covered (copied) Create a Presentation Use Built-in Presentations Use Auto Content Wizard Edit Individual Slides/Entire presentations Make a Chart Present a slide show Spell Check Print Slides

Chapter 2 - Review Applying different layouts to a presentation Copying a slide from one presentation to another Building an organizational chart Using “Find and Replace” feature

Chapter 3 - Drawing Adding Shapes Must be in slide view or normal view Go to AutoShapes Pick Block Arrows Click on the three types of changes Change color Click on down arrow next to the fill effects

Drawing Hello everyone Click on each item and check the handles – the arrow has three yellow handles – that is because it is a 3 dimensional look

More fun Hello everyone Change colors – right click on item – go down to format auto-shape – click on the down arrow of color – go to fill effect – choose what you want

Rotating an object Right click on the object – format word art from shortcut menu – move to the size tab – Rotate field – type 90 for 90 o rotation

Aligning and Distributing Objects Click pointer and drag over all the words Click on draw on the bottom of the window Choose Align or Distribute Click on Align top Select all the items Click on draw button – distribute horizontally

This is fun!!!

Draw lines, rectangles and more Draw and object Draw an oval – double click on the oval on the bottom of the page You can see the different property changes

Adjusting Color and Contract Adjust Position & Visibility Properties Draw an oval from the bottom of the screen Double click on the oval Change the color Then select the semi transparent button

The Order of Objects Newly created objects are put in front of the older objects Right click on one of the objects Click on Bring to Front This will bring it in front of the top of all the layers

Customizing Clipart and other objects by grouping Right click on the item, down to grouping, and click ungroup Choose just the ? Right click – format auto shape Choose the color you want Right click on the object again – choose grouping, regroup

Chapter 3 - Review Adding shapes and drawing objects Modifying, moving and rotating objects Customizing Clipart Using the grouping feature and changing colors

Chapter 4 – Summaries and Automation Automatically Create a Summary Slide Using a Summary Slide allow the preview or review of a presentation A Summary Slide will summarize all the titles of any selected slide by creating a new slide with the titles of the selected slides as bullets

Summary Slides Summary slides are created in “slide sorter view” Create summary slides to review the entire presentation Select all of the slides – Ctrl + A Click on This will be placed the summary slide at the beginning of the presentation

Review Slide Power Point Presentation - Advanced Lessons Chapter 1: Enhancing a Presentation Entering Data into Tables Format a table from Word Insert a file from Word Creating a Table

Review Slide (cont.) Modify a table Adding Auto Numbered Bullets Change the size of the numbers Adding Graphical Bullets Chapter 1 - Review Chapter 2 – Format and Layout Applying different Auto Layout Organizational Chart

Review Slide (cont.) Modify an Organizational Chart Find and Replace a word Tab Formatting You can have a paragraph here and input data without bullets. This is very good if you do not want bullets to point out several items in your topic.

Review Slide (cont.) What Will Be Covered (copied) Chapter 2 - Review Chapter 3 - Drawing Rotating an object Aligning and Distributing Objects This is fun!!! Draw lines, rectangles and more Adjusting Color and Contract

Review Slide (cont.) The Order of Objects Customizing Clipart and other objects by grouping Chapter 3 - Review Chapter 4 – Summaries and Automation

Adding a Action Button Go to Slide Show Down to “Action Button” Choose the sound button

Applying Animation Effects Be sure you are in slide sorter view Click on the slide you want animation effects to appear You can choose from the top tool bar with transitions and effects

Hiding Slides You must be in Slide Sorter View Choose which slide or slides you want to hide before giving the presentation Hiding slides is simple Right click on the slide you want to hide – and choose “hide slide” Hiding a slide means that it will be skipped when the slide show is presented. If that slide was included in Summary Slide, it’s title will still show up as a bulleted item

Presentation Speed You can change the presentation speed to any number of seconds you want You can have one at 4 seconds and another one at 10 seconds Or you can have them all at 5 seconds

Delete a Slide Make sure you are in slide sorter view Click on the slide you want to delete Hit the “delete key” The slide is completely removed from the presentation

Automatically Create an Agenda Slide Select slide 2 nd to the end by holding down the control key Then click the summary slide on the slide sorter tool bar

Insert a Excel Chart Insert a new slide Click the one with a chart You can change the numbers in the chart to what you want

Excel Chart

Placing Text Inside a Shape Using the Textbox Feature Orange Leaf Text in an auto shape can be part of the shape Painting tool

Chapter 4 – Review Creating a Summary Slide to review the presentation Adding a video and an action Applying custom animation effects to communicate the point