ExitTOC Run & Route Directions 2003 Editing Run and Route Directions Edulog.nt v9.2 Use the buttons to navigate the training package First PagePreviousNextLast Page

ExitTOC Run & Route Directions Table of Contents Displaying a RunGetting Run Directions Edit Run Directions WindowRun Directions Report Creating a New Macro Using Microsoft Word Running Your Macro Add a Macro Button to the Toolbar Formatting Tips While Recording a Macro

ExitTOC Run & Route Directions Examples The examples in this online training presentation were prepared with previous data from Davie County and are merely a guide. You can apply the instructions and use your own county data to practice the step-by-step process, but first perform a backup of your data.

ExitTOC Run & Route Directions Editing Run/Route Directions Edulog.nt Run and Route Direction reports Reporting on Hazards Customizing Reports by Creating Macros in Microsoft Word This presentation will cover:

ExitTOC Run & Route Directions Displaying a Run(s) From the menu bar choose Runs > Display

ExitTOC Run & Route Directions Displaying a Run(s) Find, then choose the runs to display: 1.Type in full or partial RunID 2.Choose run(s) from list, then OK. Remember: we can use Ctrl key to select/deselect more than one run.

ExitTOC Run & Route Directions Run is displayed as a crows flight Zoom into your displayed Run…

ExitTOC Run & Route Directions Run is displayed as a crows flight Notice the Stops and Runs layers that are displayed on the left

ExitTOC Run & Route Directions Clicking on the Left Check box will remove our run layer Clicking on the Right check box will unload our run layer. Typically, we’ll use just the left check box. If you unload a layer you will have to reload it.

ExitTOC Run & Route Directions Getting Run Directions Redisplay the layers and then click on ‘display/create directions’ button

ExitTOC Run & Route Directions Run now follows street map

ExitTOC Run & Route Directions Edit Run Directions Window Run ID – shows current run selected. Only one run can be edited at a time. If multiple runs where displayed, you could use the drop down menu to select another run or the mouse tool and click on desired run. Covered in another class… for now we are only interested in Generate Report Generate Report – click here to choose parameters for printing run directions. Here, you can choose select multiple runs for printing purposes. Segment directions and Stop information – directions can be edited by clicking on a segment(s) and adding or deleting directions. (buttons below window) Edit Stop times – clicking here allows you to change times at stop. Auto Generate – If changes where made to the run, you could update the directions by clicking here, The option to Delete Existing Directions is available too.

ExitTOC Run & Route Directions Run Directions Report Window Fill from keyfinder? Remember ……. Fill from working list? New to you… covered in detail later

ExitTOC Run & Route Directions Run Directions Report Window Select Student Fields – click here to customize the report with student information. Here all types of student information can be pulled into the Run Direction report!!!! Just click on the desired item (left side) and Add it to the selected fields area (right side). Adjust as necessary.

ExitTOC Run & Route Directions Run Directions Report Window Options, Load and Directions – More parameters to choose from before printing Note: when you select to view and print report your directions will open up in some type of text editing program. The default program is Notepad, but I’ll be talking about other programs we can use that add wonderful features…. Name and location of report. Do not change the path. Page breaks – if you use a laser or inkjet printer, you’ll probably want to select page breaks before printing. Continuous form paper printers could do otherwise. View and print report –Allows you to view and format your directions before you send them to the printer.

ExitTOC Run & Route Directions In this example: Todays date Run ID Route # Bus # Description Time at Stop Stop ID # Miles Full Directions Etc… What might we be missing??? Or what would be important to know about this particular run?? Run Directions Report

ExitTOC Run & Route Directions Lets go back to our map and see what is encountered on this segment of the run. What Segment is that in red? How could we identify it? A RailRoad Crossing! We need to make sure these warnings are in our Run directions.

ExitTOC Run & Route Directions So, have we taken care of that in our report? The answer is ‘yes’ but could we do a better job for the driver who has to read these directions? The answer is also ‘yes’ and here is where customization enters the picture by Creating and Using Macros in Microsoft Word to replace the ******** with the word Warning or RR, etc.

ExitTOC Run & Route Directions Creating and Using Macros in Microsoft Word The next five slides will cover:  Creating A New Macro  Running Your Macro  Adding A Macro Button to the Toolbar  Formatting Tips While Recording A Macro Don’t be afraid to experiment and have some fun customizing the look of your Run and Route Directions report.

ExitTOC Run & Route Directions Creating and Using Macros in Microsoft Word Creating a new Macro:  Open your document in Microsoft Word  From the menu bar select Tools > Macro > Record New Macro  Name the macro. Example: Format_RunDIR (no spaces, but underscores okay)  Click OK  The macro tool bar appears and you are now in the record mode. Note that your cursor now has the symbol of a cassette  Do what you want to the document. Remember your every move is being recorded  When finished, click the stop recording (square) button  The macro you just created will not need to be run for this document because you actually made all the edits to your current document while in the act of creating the macro itself. Your new macro has automatically been saved in Microsoft Word and can be used at any time.

ExitTOC Run & Route Directions Creating and Using Macros in Microsoft Word Running your Macro:  Open your document in Microsoft Word (ie. right-click on document and choose open with…)  From the menu bar select Tools > Macro > Macros  Choose the Macro you want to run  Click the RUN button (notice all the changes being made)  If satisfied, save and/or print your file

ExitTOC Run & Route Directions Creating and Using Macros in Microsoft Word Adding a Macro Button to the Toolbar:  Open Microsoft Word  From the menu bar select View > Toolbars > Customize  Under Categories, choose Macros  The macros that you have created will appear on the right side of the window  Left-click and drag your macro to the menu bar  With your pointer over the macro name on the tool bar, right-click to get a drop down menu  Click in the box beside Name: and change the macro name if desired  Click the Close button  You can now run the macro at any time with the click of this button

ExitTOC Run & Route Directions Creating and Using Macros in Microsoft Word Formatting Tips While Recording A Macro 1. Use all of the menu items in MS Word as normal, this includes the shortcut keys For example: There are three ways you can bold existing text in MS Word but first you must select (highlighted) the text to be bolded.  Click the B button on the menu bar. (This button will only be available if the formatting tool bar has been activated)  From the menu bar select Format > Font  Use a shortcut key Ctrl+B; while holding down the Ctrl key, press B on the keyboard.

ExitTOC Run & Route Directions Creating and Using Macros in Microsoft Word 2. Find/Replace a word. The function Replace in MS Word allows you to do more than just find and replace a word. There are also formatting possibilities. For example: You can find a particular word(s), replace the word(s) with what ever text you need, and then format the new text to be bold and underlined, new color, etc. along with adding a page break or blank line after the text. The following steps are very basic and incomplete, but should give an idea of the process:  From the menu bar select Edit > Replace (shortcut key Ctrl+H)  Find what: type in the word(s)  Replace with: type in the word(s)  Click the More button to expand your window (if needed)  Click the Format button for a drop down menu. This is where you setup the formatting for your new text.

ExitTOC Run & Route Directions Editing Run and Route Directions This concludes the training presentation Go back and review specific areas or click Exit to leave the presentation Edulog.nt v9.2