Introduction to Transformation Functional Overview

 The Florida Safe Families Network (FSFN) is being enhanced to gain: ◦ Efficiencies, including entering data once for easy access throughout the tool ◦ Significant usability improvements to save time and provide a more intuitive work area ◦ Better integration of processes and data throughout the application to streamline activities ◦ Compliance with Federal SACWIS requirements  Three Transformation releases will take place in 2013, and deliver progressive benefits: ◦ Introduction to Transformation June 2013 Significant usability improvements, including introduction of two new dashboard pages, Person Book and Case Book, and improvements that streamline the use of File Cabinet Imaging and Search, Desktop Navigation, and Case Notes and Meetings. ◦ Activation of Transformation Summer 2013 Numerous changes that align FSFN with the Florida Safety Decision Making Methodology, resulting in a vastly simplified user interface with much more integrated visibility and access to case data. ◦ Realization of Transformation Winter 2013 Supports critical financial/provider management and eligibility changes, and achieves compliance with federal requirements for statewide automated child welfare information systems (SACWIS), which ensures continued federal funding for key child welfare programs. April 20132

My Tasks Calendar Replace Ticklers with My Tasks My Tasks automatically display at log-in Streamlined visibility to key work tasks and Approvals across all profiles To act on the tasks or approvals, log in under the appropriate profile Investigators Case Managers Case Book New dashboard- style page At-a-glance view of Case information Case information right at your fingertips and with fewer clicks Create casework for that case without leaving the page Investigators Case Managers Person Book New dashboard- style page At-a-glance view of Person information for all participants in FSFN See and retrieve Person information across the entire system regardless of the case. For example, select Intakes or Investigations to see a streamlined view of past and current Intakes or Investigations involving that person. Select Placement History to see prior and current placements for a child. Investigators Case Managers April 20133

Case Notes and Meetings Upload and attach multiple images and documents directly to these pages Attach field notes and include short synopsis for quick reference later Saves time and makes original handwritten notes easily accessible Replaces Options drop down with an Action Panel group box with quick links More quick links will be added in the Activation of Transformation release Investigators Case Managers Meetings and Staffings Eliminate redundant Type options No longer document meetings and staffings in Case Notes Meetings and staffings must now be documented as Meetings on the Meetings page. Over time, this will make it much easier to see at a glance what meetings or staffings have taken place. Investigators Case Managers Substance Abuse Integration Feedback Loop New unique checkboxes for Case Notes Type SAMH; automated alert Use new Type checkboxes to document a participant’s progress FSFN alerts the Investigator or Case Manager via , when the Substance Abuse worker (FIS) indicates that a family is not making progress This new capability facilitates conversation and provides documentation to support any required actions by the agency Investigators Case Managers File Cabinet Search New Search screen with filters Quickly find specific images or documents in a case Saves time and improves information-sharing Swiftly access relevant pictures and other materials created by prior Investigators and Case Managers for families previously involved with the Department Investigators Case Managers April 20134

 My Tasks Calendar  Desktop—Case View and Participant View Case Book and Person Book links  Case Book—Drop down expanded  Create Case Work from Case Book  Person Book—Placements  Utility Search Page Results—Case; Person; Provider and Worker Tabs Case Book and Person Book links (where applicable)  Meetings  Case Notes—Upload attachments and multiple Notes Types  Case Notes & Meeting—Upload image and view attached images  Case Notes—Substance Abuse Integration (FIS) Workers Feedback Loop  Imaging Page—“Other”  File Cabinet Search—Results April 20135

My Tasks Calendar April 20136

Desktop—Case View and Participant View Case ViewParticipant View April 20137

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Participant Actions (Create Case Work)Create Case Work hyperlink April 20139

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April Image Details Page (Launched upon selecting Upload Image hyperlink) Image History Page (Launched upon selecting View Attached Images hyperlink)

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Past-due Tasks Past-due Tasks at go-live are actions previously known as Ticklers. To remove the Past-due Tasks, complete the work items to which they refer. Your supervisor can reassign or delete Past- due Tasks. Instructions are in the Multi-topic Supervisor User Guide. Find it on the Center for Child Welfare site > Training > FSFN > User Guides > Multi-topic Supervisor Participant View vs Case View Select the Participant View on your Desktop to quickly view Person Book, which lets you see and access all the Person Book and Case Book links. Case View lets you see only Case Book links. Change your view at any time; changing will collapse your open expandos. Date restricted Case Book and Person Book use the same logic as the Desktop, when in Date Restricted View, for displaying Case and Person information. Within the center group box, if more history exists within FSFN than what is displayed based on the applicable date restricted timeframe, an indicator will be displayed at the bottom of the center group box which states "More history exists, please see the Desktop." View-only from Search If you access Case Book or Person Book from the Utility Search page, all FSFN pages and pieces of work launched from Case Book or Person Book are displayed in view-only mode. Also, Imaging pages accessed from File Cabinet Search, regardless of where the File Cabinet Search page is launched from, are displayed in view-only mode. Only the "View" hyperlink will be displayed. April