Transportation Asset Management A Framework for Successful Performance-Based Planning Michael Bridges, P.E. Undersecretary – Office of Management and Finance Louisiana Department of Transportation and Development Michael Bridges, P.E. Undersecretary – Office of Management and Finance Louisiana Department of Transportation and Development 1

Will Performance Measures be in the Next Transportation Bill? If so… –How will we measure? –What will we measure? –Will there have to be a new system of reporting? –What will be the consequences for failure? –How can I insure that my organization is successful? One solution would be to use the principles of Transportation Asset Management 2

What is Transportation Asset Management? Is it a…. –Planning System? –Strategic Management System? –Performance Management System –Work Order System? –Asset Inventory System? –Budgeting System? It’s all of these and more. 3

What is Transportation Asset Management? Transportation Asset Management is a strategic and systematic process of operating, maintaining, upgrading, and expanding physical assets effectively throughout their lifecycle. It focuses on business and engineering practices for resource allocation and utilization, with the objective of better decision making based upon quality information and well defined objectives. Source: AASHTO Subcommittee on Asset Management 4

TAM Addresses 5 Core Questions What is the current state of my assets? What are my required levels of service and performance delivery? Which assets are critical to sustained performance delivery? What are my best investment strategies for operations, maintenance, replacements and improvement? What is my best long-term funding strategy? Source: Multisector Asset Management, Publication No. FHWA-HIF

Evolution of TAM in the US Pavement Management Systems used in some agencies Initiation of Pontis BMS effort by FHWA A few custom bridge management systems in place Program management approaches used by a few agencies ISTEA requires six management systems FHWA creates Office of AM, AASHTO creates subcommittee on AM Many agencies initiate management system efforts – most with limited success Interest in AM grows in state DOTs as they face growing needs and limited resources Performance management growing in importance TAM systems integrated with ERP implementations Greater use of AM principles in everyday DOT activities – policy link to decisions Greater use of pavement and bridge management systems in state DOTs 1980’s 1990’s 2000’s 6

Asset Management Guide – Volume 2 “A Focus on Implementation” NCHRP 08-69A Research Project stated in 2008 Three problem statements recommended by the AASHTO Sub-Committee on Asset Management were approved and combined into one project ($750K) Project Team included 11 state and federal transportation professionals. Consultant Team was composed of AECOM and Spybond Partners Delivery of completed project set for Spring

Panel Members and Support Staff Michael Bridges – LADOTD Brad W. Allen – NYDOT Adjo A. Amekudzi – GaTech John H. Daly, III – Genesse County Road Commission Leonard R. Evans – ODOT Stephen J. Gaj – FHWA Rachel Falsetti – CALTRANS Tracy Larkin Thomason – Nevada DOT Lacy D. Love – NCDOT Benjamin T. Orsbon – SDDOT Jeffrey H. Smith – Maryland DOT Nanda Srinivasan – TRB Andrew C. Lemer – TRB Thomas M. Palmerlee – TRB Nadarajah Sivaneswaran - FHWA 8

TAM Framework Guides I and II Relationship Self Assessment Strategic Action Plan for Improvement Implement Improvements Goals& Objectives Planning& Programming Program Delivery System Monitoring& Performance TAM Principles &Practices TAM Guide Volume I Strengthen Enabling Processes Align the Organization Strengthen Information Systems and Data TAM Guide Volume II – Focus on Implementation Develop a TAM Plan TAM Implementation IdentifyTAM Maturity Level andGaps Set Direction for TAM Business Strategy Management, Leadership, and Culture Review Information and Analysis 9

Key implementation steps Step 1: Set agency goals and objectives Step 2: Perform an agency self assessment and TAM gap analysis Step 3: Define the scope of TAM in your agency Step 4: Develop the change strategy Step 5: Integrate TAM into the organizational culture Step 6: Integrate TAM into business processes Step 7: Establish asset management roles Step 8: Establish performance management standards Step 9: Develop a TAM Plan Step 10: Strengthen enabling processes – service planning Step 11: Strengthen enabling processes – life-cycle management Step 12: Strengthen enabling processes – TAM integration Step 13: Strengthen information systems Step 14: Strengthen data Enables Performance-Based Planning 10

Where is My Organization on the TAM Maturity Scale 1. No effective support from strategy, processes, or tools. Lack of motivation to improve. 2. Recognition of a need, and basic data collection. Reliance on heroic effort of individuals. 3. Shared understanding, motivation, and coordination. Development of processes and tools. 4. Expectations and accountability drawn from asset management strategy, processes, and tools. 5. Asset management strategies, processes, and tools are routinely evaluated and improved. Source: NCHRP 8-69 Transportation Asset Management Guide Volume II 11

Review Transportation Asset Management is a Critical Success Factor Many transportation agencies have TAM programs in varying degrees of maturing Volume 2 of the Transportation Asset Management Guide will aid in the implementation of a successful program AASHTO Sub-Committee on Asset Management has assumed the ”care and feeding” of the Guide Vision is to roll out a series of training sessions (in- person and on-line) to assist states with the move to Transportation Asset Management Next TAM session is scheduled for the AASHTO Spring Meeting in Nashville 12

Available Resources FHWA Office of Asset Management – AASHTO Asset Management Guide, Volume I – NCHRP 8-69Supplement to the AASHTO Transportation Asset Management Guide: Volume 2 - A Focus on Implementation – 3http:// 3 AASHTO TAM Community of Practice – TAM Today – mehttp://assetmanagement.transportation.org/tam/aashto.nsf/ho me TAM Committees –AASHTO Subcommittee on Asset Management ( –TRB Transportation Asset Management Committee Your peer state DOTs 13