The Standardised Data Set (SDS) Project Julie Olarenshaw Director SDS Project Australian Customs Service

Presentation Outline Project Background & Progress Data Harmonisation Industry Involvement SDS / Single Window Options Integrated Risk Assessment

Project Background At present there is no whole of government approach to the collection of international trade data in Australia 2004 Maritime Security Review proposal Whole of Government Project endorsed by Government in August 2004 Submission by 31 October 2005

Project Deliverables Australian Standardised Data Set – For international trade which has been developed in conjunction with relevant government agencies Single Window –An options paper exploring possible Single Window solutions for international trade building on the Australian SDS

Project Governance ExecutiveSenior User Enterprise Architecture Customs Director IT Architecture Project Assurance Project Management IMPC Project Management Consultant Australian SDS Customs Director Data Management Business Case Customs Director Information Standards and Harmonisation Implementation of Election Decisions Customs Internal Audit Customs’ IMPC Peter Naylor (sponsor) IDC:ABS,Customs,DoFA AQIS, Defence, DFAT, DIMIA, DoTRS, PM&C Project Board Project Manager Project Director Julie Olarenshaw PM - Peter King Team Manager Team: 1 Lindy Leavold Team Manager Team: 2 Manda Tomicic Ensure the project is undertaken within the guidance and direction of Customs, PM&C and DOFA requirements. Ensure the SDS and Single Windows Options are feasible and address all pertinent issues The project Board may not meet as a total entity and prime responsibility is that of the IMPC

SDS Program of Work

Product Flow

Project Progress Project Plan and Governance Framework accepted Contact made with 57 Government Agencies Interdepartmental Committee (IDC) established Standardised Data Set methodology formulated Data collection completed via questionnaire Data matching to WCO Data Model Agency & Industry Workshops conducted International experience Legal advice commissioned Cost / Benefit analysis commenced Website established

The Australian SDS A set of data based on an internationally endorsed benchmark (WCO Model) for the submission of: –Import, export and transit international trade data –Cargo, conveyances and crew.

Data Harmonisation Methodology Standardised Data Set methodology completed and scheduled Methodology overview – 41 Agencies –Questionnaire distributed & returned by agencies –Responses accepted & validated –Match agency data elements to WCO Data Model –Match remaining data elements to UNTDED –Develop Use Case Diagrams –Construct Australian SDS –Agency Signoff Process All processes fully tracked and auditable

Use Case Representation for Each Agency

Data Analysis Progress 41 Government Agencies –7,649 data elements collected –275 paper forms –Electronic screens (uncounted) –Reduced to 3993 with the elimination of “same as” elements within agencies –Harmonised to <1000 prior to agency review

Industry Engagement Industry requirements for a Single Window and Standardised Data Set Impact assessment of the Single Window options This will include the pros and cons of each option Likely impact on Small to Medium Enterprises (SMEs) Review of the public aspects of the Single Windows Options Paper Including formal statements as to the degree to which industry supports the business case.

Industry Peak Bodies Customs Brokers and Forwarders Council of Australia (CBFCA) Federal Chamber of Automotive Industries (FCAI) Australian Federation of International Forwarders (AFIF) Conference of Asia Pacific Express Carriers (CAPEC) Association of Australian Port and Marine Authorities (AAPMA) Australian Air Transport Association (AATA) Australian Exporters and Importers Association (AEIA) Sydney Airport Melbourne Ports Corporation

Industry Outcomes Industry view of a Domestic Single Window –A paperless environment would reduce document storage requirements –Reduction in duplication of reporting –Concerned regarding the costs of moving to a new system Benefits from an International Approach –Ability to utilise international data from source for Australian requirements –Maximises supply chain security and data integrity –Crew reporting standardised at the international level

SDS / Single Window Options

Single Window Offers Single point of submission for information Transmitted to appropriate authorities Ability to reuse data – submit once use many times Single point of response Data standardisation Combined online transactional status Online report capability

Benefits of a SW Benefits for Government –Supply chain security increased –More effective and efficient deployment of resources –Correct revenue yields –Improved trader compliance –Increased accuracy of trade figures Benefits for Industry –Reduced cost of compliance –Faster clearance and release –Predictable application and explanation of rules –Effective and efficient deployment of resources

Australian Single Window Business Context Goods InvoiceChargesPays SentReceived Carrier Australian Exporter (Supplier/ Agent) Australian Importer (Customer/ Agent) ExportImport Conveyance Forwarder Single Window Domain Compliance Functions (For clearance of Conveyance, release of goods and collection of duties) Cargo Report Goods Declaration Goods Declaration Releases Communicates Permit/ Licence/ Certificate Permit/ Licence/ Certificate Conveyance Report Clearance Statistics Approval Functions (Permissions required in order to conduct International Trade)

SDS / Single Window –the SDS option explores the impact of introducing the SDS into the current environment without the implementation of a Single Window system. –which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems. –would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting. –seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to pre-populate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in concert with B or C above. Option A: Implement the SDS into Current Environment Option B: Front-End with Single Window Capabilities Option C: Fully Functional Domestic Single Window Option D International Single Window

Integrated Risk Assessment Approach

International Trade Data Approvals: Permits, Licences, Certificates, Visas International Trade Transaction Increased Cross Functional Assessment Capability Export Data To Verify Import & Transit Data for Goods, Crew & Conveyance Increased Access To..Trader History & …Agency Approvals Cross Functional Assessment Profiling Goods Increased Access to Other Agency Approval Information & Transaction History Holistic Approach to Profiling Crew Conveyance Integrated Risk Assessment

Thank you Questions?