Desired Results for Children and Families Program Self-Evaluation A Project of the California Department of Education, Child Development Division Welcome to this presentation where you will learn how to complete the California Department of Education, Child Development Division’s Program Self-Evaluation for fiscal year 2011-2012. 1

Program Self-Evaluation - Recognize strengths - Identify areas needing improvement -Continuous improvement process The program self-evaluation process gives contractors the opportunity to reflect on the four components at a program level and identify: Areas of strength, and Areas that require improvement. It is a continuous improvement process that benefits child development programs as they reflect on services for children and families. 40

By June 1, CDD should have your Program Self-Evaluation: Annual report (CD 4000) The DRDP Summary of Findings and Program Action Plan (CD 4001A) for each age group By June 1st, the Program Self Evaluation is due at the Department of Education, Child Development Division. The Program Self-Evaluation consists of the: Annual Report, and DRDP Summary of Findings and Program Action Plan by contract type and age group. For this year, “age group” is defined as infant/toddler and preschool-aged children. For this year only, the Program Self-Evaluation will not require submission of information for school-age children, unless school-age children are the only ages served by the contractor.

What do you need to complete the PSE? Desired Results Developmental Profiles Agency Data by Age Group Desired Results Parent Survey Data Environment Rating Scales (ERS) Agency Data by Age Group The Desired Results System is made up of four components; Desired Results Developmental Profiles, or DRDPs, a Parent Survey, an Environment Rating Scale, and Program Reviews that may include a Contract Monitoring Review (a CMR) or a Federal Program Monitoring (an FPM) review.

A Focus on Educational Goals Focus on the DRDP data to write educational goals. This year, the Child Development Division will not be requiring contractors to submit the Parent Survey Summary of Findings or the Environment Rating Scale Summary of Findings. However, the information from these summaries will be used to complete the Program Self-Evaluation Annual Report.

Program Self-Evaluation Annual Report (CD 4000) Prepare one Annual Report form for each contract type by age group, education network by age group, and/or Cal-SAFE program. If the annual report is being submitted for a Cal-SAFE Program, check the box on the upper right and enter the CDS code. However, if the annual report is being submitted for a child development contract, check the appropriate contract type and age group.  

Program Self-Evaluation Annual Report (CD 4000) When completing the description of the Program Self-Evaluation process, write an overview of the process used to evaluate program quality, including activities for all contract types. Describe the role of parents, staff, and board members in the Program Self-Evaluation process and how they were involved with the DRDP Summary of Findings, Environment Rating Scale Summary of Findings, and the Parent Survey Summary of Findings. This information should be comprehensive and include a reference to all applicable contract types. This section may then be duplicated for each Annual Report.

DRDP Summary of Findings and Program Action Plan (CD 4001A) The second form in the Program Self-Evaluation is the DRDP Summary of Findings and Program Action Plan. After the six-month follow-up assessment period, compile all the DRDP information from individual classrooms or family child care homes first by age group, then by site, and then at the program or education network level.

Look for trends and patterns 70% of preschool children are at the Exploring and Developing Levels in the domain of Language and Literacy Look for trends and patterns in the DRDP data: Identify the overall strengths and areas needing improvement. Write the key finding(s) or trends in development, including supporting data. 9

Educational Program Goals 70% of preschool children are at the Exploring and Developing Levels in the domain of Language and Literacy Define goals that address important issues based on your DRDP key findings. The goals should address the educational needs of children. 70% or more preschool children will be at the Building or Integrating Levels after the second assessment period in FY 2011-2012. 10

Action Steps 70% of preschool children are at the Exploring and Developing Levels in the domain of Language and Literacy Program teaching staff will receive an introduction to the Preschool Learning Foundations (PLF) for language and literacy, and English-language development. The PLF training will include the companion Curriculum Framework chapters. Parent education will be provided quarterly to encourage book reading to children. Classroom schedules: Review and ensure outdoor play time includes language and literacy activities. Action Steps should describe a variety of strategies to achieve the educational goal. These Action Steps provide the program with a specific plan to improve learning and development outcomes for children. 70% or more preschool children will be at the Building or Integrating Levels after the second assessment period in FY 2011-2012. 11

Consider including: Pedagogical approaches Professional development Curriculum modifications Instructional materials required Staff or program schedules Child-staff interactions Program or classroom use of space Parent education, or community outreach Child Development Division resources Consider including: Pedagogical approaches Professional development Curriculum modifications Instructional materials required Staff or program schedules Child-staff interactions Program or classroom use of space Parent education, or community outreach, and Child Development Division resources Look at your ERS summary of findings and parent survey summary of findings to see if anything you have identified there may impact the DRDP Summary of Findings and Program Action Plan.

Completion Dates and Persons Responsible 70% of preschool children are at the Exploring and Developing Levels in the domain of Language and Literacy 70% or more preschool children will be at the Building or Integrating Levels after the second assessment period in FY 2011-2012. Program teaching staff will receive an introduction to the Preschool Learning Foundations (PLF) for language and literacy, and English-language development. The PLF training will include the companion Curriculum Framework chapters. Parent education will be provided quarterly to encourage book reading to children. Classroom schedules: Review and ensure outdoor play time includes language and literacy activities. Sept 23 CPIN Regional Training all teaching staff Sept/Nov/Feb/April Parent education meetings—Director First week Sept. Asst director review class schedules with Leads When Who Enter the dates when the Action Steps will be completed. Identify the key people who will be responsible for each Action Step. Be specific about who will monitor and supervise the implementation of the Action Steps. Leave the Follow-Up and Reflection column blank when you submit the Program Self-Evaluation report.

Refer, Reflect, Record 70% of preschool children are at the Exploring and Developing Levels in the domain of Language and Literacy 70% or more preschool children will be at the Building or Integrating Levels after the second assessment period in FY 2011-2012. Program teaching staff will receive an introduction to the Preschool Learning Foundations (PLF) for language and literacy, and English-language development. The PLF training will include the companion Curriculum Framework chapters. Parent education will be provided quarterly to encourage book reading to children. Classroom schedules: Review and ensure outdoor play time includes language and literacy activities. Sept 23 CPIN Regional Training all teaching staff Sept/Nov/Feb/April Parent education meetings—Director First week Sept. Asst director review class schedules with Leads The DRDP Summary of Findings and Program Action Plan you are developing is for use next year. Refer to it throughout the year to accomplish your goals. Reflect on progress Record modifications or changes. The DRDP Summary of Findings and Program Action Plan being developed now in this Program Self-Evaluation process, is a guide for continuous improvement and should be referred to throughout the next year. Refer to the Action Steps regularly, and reflect on your progress. Periodically, record your progress, modifications, and any changes to the Action Steps in the right hand column of the Action Plan.

Keep it Alive! Keep up the continuous improvement process and implement the plan throughout the year. Keep all documents in view!!! Educate staff about the plan and continue to reflect and refine throughout the year. Keep up the continuous improvement process and implement the plan throughout the next year. Keep all documents in view. Educate staff about the plan, and continue to reflect and refine the plan throughout the year.

Questions

For More Details Please view the Child Development Division's Program Self-Evaluation Webinar to learn more details about the requirements for this year. (See Attachments) Please view the Child Development Division's Program Self-Evaluation Webinar to learn more details about the requirements for this year. To view this Webinar, go to http://www.cde.ca.gov/sp/cd/ci/drdpforms.asp

CDD and WestEd Contact Information California Department of Education Child Development Division 1430 N Street Room 3410 Sacramento, CA 95814 916-322-6233 (See Field Service Consultant Attachment) Desired Results Training & Technical Assistance Project 333 N. Lantana St #277 Camarillo, CA 93010 800-770-6339 www.desiredresults.us If you have questions about completing the Program Self-Evaluation Annual Report, please contact your assigned Field Services Consultant, or contact The Desired Results Training & Technical Assistance Project.