July Interface Monthly Meeting Sunflower Project Statewide Management and Reporting Tool Update July 14, 2009

2 Today’s Topics SMART Interface Approach Review – Zachary Keys Agency Milestones/Tasks – Zachary Keys SMART Project Update – Kurt Meisner Spreadsheet Upload vs. Flat File Interface – Kurt Meisner Connectivity Walkthrough – Ed Payne Closing – Zachary Keys

3 Agency Responsibilities: Identify required SMART interfaces Perform data mapping for SMART interfaces Develop and Unit-Test interfaces between Agency systems and SMART Perform Connectivity Testing Provide files to the Sunflower Project for Interface Testing Perform SMART Interface Testing Interface Approach Review

4 Sunflower Interface Team Responsibilities: Maintain interface layouts Communicate layout updates, recent decisions, and upcoming milestones to agencies Coordinate and manage connectivity testing Coordinate and manage interface testing Provide outbound test files to agencies for SMART interfaces testing Receive and process inbound agency test files for SMART interface testing Meet with agencies to address questions and concerns Interface Approach Review (cont)

5 Expectations: Agency expectations of Sunflower Interface team Respond in a timely manner to agency questions Clearly communicate milestones and timelines Clearly communicate agency responsibilities Sunflower Interface Team expectations of Agencies Meet all milestones and timelines Attend Interface Workshops Attend Office Hours to understand interfaces as needed Submit questions to the interface team as needed Use the monthly project plan update to communicate issues related to milestones or contact Gary Schneider at x62660 or Interface Approach Review (cont)

6 Milestone Status: 12 agencies have submitted all data mapping layouts 3 agencies have submitted some data mapping layouts 20 agencies have not submitted data mapping layouts - this is a major concern and the project will be contacting agencies to determine why and when Connectivity testing begins 7/15/09 Agency Milestones/Tasks

7 Project Update Updates: The date format for interface layouts has been updated and published with the PeopleSoft standard date format: The interface date format has been set to MM/DD/YYYY The interface date/time stamp has been set to MM/DD/YYYY HH:MM:SS: Interface Layouts have been updated and are published to the secure web site – communication will be sent out Connectivity Testing instructions have been distributed to agency primary contacts and published to the web The Interfund solution will be discussed in the Interunit Business Process Workshop The project is implementing a new website for the SMART project, which will include project-wide FAQ’s The next monthly interface meeting is August 18th

8 Spreadsheet Upload vs. Flat File Spreadsheet (e.g. INF43 – Deposit Upload) Manual process Can be saved and reused as applicable for static data or data that has minimal changes Convenient for small transaction volumes User friendly Spreadsheet users must have on-line access to SMART Flat File (e.g. INF44 – Deposit Flat File Interface) Automated process Can accommodate a large volume of transactions in a single instance Can be used for complex systems where data is difficult to extract Processed on a scheduled basis

9 Deposit Spreadsheet Remit OnlyDeposit UnitUser ID Control Count Control Total Accountin g Date Bank Code Bank Account Payment ID Payment Amount Payment Currency Payment Method Custome r ID Business Unit NUS001FNDEV USBNKCHCKTEST USDCHK TEST USDCHK TEST USDCHK TEST USDCHK TEST USDCHK Note – This is a prototype. The deposit spreadsheet layout is still under development. Generate XML and Post

10 Connectivity Test Overview: The DISC mainframe will be used to transfer files between agencies and SMART The architecture will use agency specific directories similar to what is in place today CoreFTP is the standard secure FTP client for the State Agency access will be validated during SMART connectivity testing Detailed connectivity test instructions have been published

11 Connectivity Test (cont) Connectivity Basics Interface connectivity testing will consist of a file transfer to and from the DISC mainframe The agency test coordinator must contact the Top Secret Mainframe Administrator for their connection credentials Core FTP will be used to transfer files to and from the DISC mainframe Interface test files will be in ASCII format After successful completion of connectivity testing, please send an to with ‘ - Connectivity Testing Complete’ in the subject

12 Connectivity Test (cont) CoreFTP Troubleshooting If issues are encountered with your password, please contact your agency’s Top Secret Mainframe Administrator For all other issues encountered during the connectivity test, please contact the Sunflower Project at and enter ‘Connectivity Testing’ in the subject

13 Closing How you can communicate with us: Surveys – Please let us know how we are doing Office Hours – Come see us! Monthly Interface Meetings – Participate, bring your questions and issues or send them to us in advance – Subject “Interfaces” with suggestions, comments or