Committed to Shaping the Next Generation of IT Experts. Robert T. Grauer, Ph. D. Download this presentation from (Click link to Office 2003 on home page) What’s New in Microsoft® Office 2003?

© Robert Grauer 2004 – From a Suite to a System... “Microsoft Office has evolved from a suite of personal productivity products to a comprehensive and integrated system. Building on the familiar tools that many people already know, the Microsoft Office System includes servers, services, and desktop programs designed to work together to help address a broad array of business problems.”

© Robert Grauer 2004 – So, What’s Really New... At the enterprise level it is all about sharing data, integration, and collaboration  Tight integration between Office 2003 and SharePoint Services facilitates document sharing; no longer necessary to worry about large attachments or which version of a document you are working on.  XML enables data to be shared across the enterprise without regard to the program or operating system At the individual level  It’s evolutionary rather than revolutionary; it is after all “Office 11”; but there are many worthwhile new features  What’s New depends on what you are upgrading from; i.e., it is more dramatic from Office 2000 then from Office XP

© Robert Grauer 2004 – Servers and Services (Partial List) Microsoft Exchange Server 2003  based collaboration services with improved security, reliability, and ease of access Microsoft Office Live Communications Server 2003  Provides presence and instant messaging Microsoft SharePoint Portal Server 2003  Share documents from within Word, Excel, or PowerPoint Microsoft Office Live Meeting 2003  Enables real-time interactive presentations over the Internet for groups ranging from 2 to 2000 Microsoft Office Online  Significantly enhanced Web site for all versions of Office

© Robert Grauer 2004 – The Microsoft Office 2003 Programs The Office Core programs:  Microsoft Office Word 2003  Microsoft Office Excel 2003  Microsoft Office Outlook 2003  Microsoft Office PowerPoint 2003  Microsoft Office Access 2003 Other Office Programs:  Microsoft Office Publisher 2003  Microsoft Office FrontPage 2003  Microsoft Office Project 2003  Microsoft Office Visio 2003  Microsoft Office OneNote New in 2003!  Microsoft Office InfoPath New in 2003!

© Robert Grauer 2004 – Microsoft Office 2003 Editions Retail Editions – choose carefully  Professional Edition (Word, Excel, Outlook with Business Contact Manager, PowerPoint, Access, and Publisher)  Small Business Edition (Word, Excel, Outlook with Business Contact Manager, PowerPoint, and Publisher)  Standard Edition (Word, Excel, Outlook, and PowerPoint)  Student and Teacher Edition (Word, Excel, Outlook, and PowerPoint)  All programs can be purchased individually (OneNote and InfoPath are purchased separately) Click here for information on other editions (pre- installed, volume-licensed, and academic-licensed) Click here for information

© Robert Grauer 2004 – About the Upgrade Full compatibility in file formats between Office 2003, Office XP, and Office  Word, Excel, PowerPoint formats are identical to those in Office 97  Access 2003 format is identical to Access 2002, but it uses the Access 2000 format by default External pressure to upgrade – all new machines ship with Office Requires Windows 2000 with service pack (SP3), Windows XP, or a later version

© Robert Grauer 2004 – A New Web Site for Microsoft Office New logo for Office 2003, but the site applies to all versions of Office Test your knowledge of Office applications New address - office.microsoft.com

© Robert Grauer 2004 – What is XML? XML (eXtensible Markup Language) is an industry standard for structuring data across applications, operating systems, and hardware devices Latest of evolution of Markup Languages  SGML – Standardized General Markup Language  HTML – Hypertext Markup Language XML is “data about data” i.e., it describes the data and not the formatting

© Robert Grauer 2004 – So What is a Markup Language? Rich Text HTML XML 2 bedroom/2 bath – $600 per month – (305) bedroom/2 bath $600 per month (305) bedroom/2 bath – $600 per month – (305)

© Robert Grauer 2004 – XML tags are created by the user Define additional tags as you need them What is eXtensible? 2 bedroom/2 bath Immediate Occupancy $600 per month Swimming pool; close to campus (305) month

© Robert Grauer 2004 – A Simple XML Editor Notepad can be used to create and edit XML XML specification (optional) Comment statement Root element permits multiple occurrences of Apartment element within one document XML tags have element name between brackets and are case sensitive; the ending tag has a slash in front of the name

© Robert Grauer 2004 – Internet Explorer is XML-Aware Plus and minus signs show collapsed and expanded elements Nested elements are indented for ease of understanding Data is in bold face XML tags are in color

© Robert Grauer 2004 – An Iterative Process Create document in Notepad, then view document in Internet Explorer Open editor to modify document Click Refresh button to view updated document Enter and save the changes Deliberate error – case does not match

© Robert Grauer 2004 – Errors are Not Permitted Internet Explorer will not open a document with errors XML tags are case sensitive; these tags do not match Open editor to correct the error Enter, then save the changes, and then click Refresh button to see document in Internet Explorer Explanation of the error is provided

© Robert Grauer 2004 – There is a Better Way... InfoPath 2003 enables a developer to create XML forms in the familiar Office environment Underlying schema is displayed in a task pane

© Robert Grauer 2004 – InfoPath 2003 – User View The user enters data into a form which is converted to an XML document InfoPath is included in the Office 2003 Enterprise edition, but not in Office Professional; see office.microsoft.com/infopath for additional information

© Robert Grauer 2004 – In Conclusion... XML (eXtensible Markup Language) is a public standard and not a Microsoft product. The XML syntax, known officially as the XML recommendation, was developed by the World Wide Web Consortium ( a public organization with the sole purpose of creating standards or recommendations for the Internet. XML is supported in all Office 2003 applications; we continue by looking at the individual applications.

© Robert Grauer 2004 – What’s New in Outlook? A new interface Faster download Automatic junk mail filter Improved Rules Wizard New Search Folders  Follow Up folder created automatically – different color flags for different messages  Create additional folders for specific individuals Contact picture

© Robert Grauer 2004 – A New Interface Reading pane is displayed at the left of the window as opposed to the bottom

© Robert Grauer 2004 – Faster Download Images are no longer downloaded by default

© Robert Grauer 2004 – Automatic Junk Mail Filter Junk mail filter is built in automatically Additional options will block specific senders

© Robert Grauer 2004 – Improved Rules Wizard Create rule from a template Or use the Wizard to create your own rule This rule automatically deletes all messages sent by Sobig.F worm

© Robert Grauer 2004 – New Search Folders Different color flags enable you to prioritize messages Create search folders for specific individuals or lists

© Robert Grauer 2004 – Contact Picture Meet Bob Bob’s and Web page

© Robert Grauer 2004 – What’s New in Word? Reading View Research Pane Compare Documents side by side Selective Protection Document Workspace Support for XML Single File Web Page Web Page Wizard is gone – creating a Web site is more difficult then before

© Robert Grauer 2004 – Reading View Reviewing toolbar Document Map facilitates navigation

© Robert Grauer 2004 – Research Pane Link to dictionary and/or an encyclopedia is available directly from the task pane

© Robert Grauer 2004 – Compare Documents Side by Side Will scroll in both documents simultaneously

© Robert Grauer 2004 – Selective Protection Choose the parts of a document to protect

© Robert Grauer 2004 – Document Workspace Consistent Interface Access to SharePoint Services without leaving the Office Application

© Robert Grauer 2004 – Support for XML... Multiple résumés are received by an organization, but cannot be processed electronically The solution is to convert the documents to XML, then process the results in an application where you can search and select for specific requirements

© Robert Grauer 2004 – Map the Document XML task pane Map text in the Word document to elements in the XML schema; schema is created independently

© Robert Grauer 2004 – Save the XML Document Specify XML as file type Save data only

© Robert Grauer 2004 – The XML Document Reference to the schema Plus and minus signs show collapsed and expanded elements Internet Explorer is XML-aware

© Robert Grauer 2004 – Single File Web Page Format HTML format requires supporting folder MHTML format has all objects in one document

© Robert Grauer 2004 – Web Page Wizard is Gone... You can still create a Web site, but you have to understand what you are doing. You create each page individually, then use the Frames toolbar to link the various pages to one another

© Robert Grauer 2004 – A Web Site is More Difficult... Create a folder for the site Use Word to create the home page  Determine the visual design for the site  Specify Single File Web Page format Create Under Construction page and duplicate as necessary Create navigation page with links to the pages at the site Use Frames toolbar tool bar for navigation

© Robert Grauer 2004 – Create Each Document Individually Place documents in folder by themselves This document holds the two frames of the Web site The Home Page Under Construction Page to facilitate development Documents in Single File Web Page format

© Robert Grauer 2004 – Add Frames for Navigation Frames toolbar enables horizontal or vertical navigation

© Robert Grauer 2004 – What’s New in Excel? Support for XML Compare workbooks side by side Research task pane Create List command Enhanced statistical functions Document Workspace

© Robert Grauer 2004 – Support for XML Additional fields can be added through Excel XML data is mapped into Excel workbook

© Robert Grauer 2004 – Compare Workbooks Compare Side by Side Toolbar Synchronize Scrolling

© Robert Grauer 2004 – Research Task Pane Research task pane retrieves corporate information Web query retrieves current price from the Internet (available since Excel 97)

© Robert Grauer 2004 – Create List Command The Create List command turns on the AutoFilter and highlights the list with a border; it does not do anything that cannot be done with ordinary Excel commands

© Robert Grauer 2004 – Enhanced Statistical Functions Analysis TookPak is an add-in with more than 30 statistical functions, many of which are enhanced for 2003

© Robert Grauer 2004 – Document Workspace Consistent Interface Access to SharePoint Services without leaving the Office Application

© Robert Grauer 2004 – What’s New in Access? Increased security detects VBA code Object Dependencies Error checking in design view (green triangle) Back Up Command Support for XML

© Robert Grauer 2004 – Increased Security Security warning detects VBA code (typically in every form) Dialog box is similar to Excel

© Robert Grauer 2004 – Object Dependencies The switchboard form is dependent on the Switchboard Items table Option button specifies the type of dependency

© Robert Grauer 2004 – Error Checking Green triangle (similar to Excel) indicates an error in the underlying control

© Robert Grauer 2004 – New Back Up Command Today’s date is added to the file name

© Robert Grauer 2004 – Support for XML Export query as XML schema and data

© Robert Grauer 2004 – View XML Data Schema is saved in separate document Data is saved as XML document

© Robert Grauer 2004 – Use Notepad to add Style Sheet Edit file to include XML style sheet Data for Benjamin Grauer

© Robert Grauer 2004 – View XML Data on Web XML document has been modified Data for Benjamin Grauer

© Robert Grauer 2004 – What’s New in PowerPoint? Package for CD New Slide Show Toolbar Permanent Slide Show Annotations Research Task Pane Document Workspace

© Robert Grauer 2004 – Package for CD Command PowerPoint Viewer enables you to view the presentation without installing PowerPoint

© Robert Grauer 2004 – New Slide Show Toolbar Easy navigation throughout the show New pen options

© Robert Grauer 2004 – Permanent Slide Show Annotations Annotations are added as in previous versions of PowerPoint Annotations may now be stored with the presentation

© Robert Grauer 2004 – Research Task Pane Research pane available in Word, Excel, and PowerPoint Choose from a variety of resources

© Robert Grauer 2004 – Document Workspace Consistent Interface Access to SharePoint Services without leaving the Office Application

© Robert Grauer 2004 – Microsoft Office OneNote 2003 OneNote is designed for the Tablet PC, but it is useful with any PC

© Robert Grauer 2004 – Learn More About Office 2003 Click feedback to Bob Download this presentation

© Robert Grauer 2004 – Unique to the Grauer Series..

© Robert Grauer 2004 –