The Solution xxxxxxxx

Introduction In this PowerPoint presentation, I will present to you my solution that I have designed to meet your requirements and needs I have included screenshots of various different parts of the solution showing the features at work I will also give an insight as to how the solution solves your problems and accomplishes a variety of tasks I will be presenting to you my solution that I have designed to match your user needs as well as meet your user requirements. A lot of research and planning has gone into designing this solution, therefore I am confident that you will choose to use this to manage your group’s fund-raising project as I know it has the capability of performing all of the tasks you will need it to carry out efficiently and effortlessly – as you will see throughout the presentation.

Solution Features To begin with, I will talk about the features of the solution so you get a brief overview of just what it can actually do.

Initial Overview The solution has been designed making sure that it is: Easy to use User-friendly Requires no training to use Secure and restricted access The solution has also been designed keeping in mind your user requirements and needs: It can store different types of data It can make automatic calculations It can generate various documents As mentioned before, the solution has been designed with your needs and requirements at heart, but I have also kept in mind other important factors such as how experienced you are as an ICT user. Equipped with this knowledge, I designed a solution that is easy-to-use and straightforward so that you are able to use the solution and accomplish tasks without any hassle. Also for your peace of mind and the general security of the solution, I have restricted the access to the solution by adding password protection. Eventually, this will be a password that you will set and only you shall know so that no unauthorised individuals access the solution and cause damage etc. But what good is all this if the solution cannot solve the problems it is designed for right? Hence why the solution has been designed to solve all the problems you have in terms of managing the project – as you will find out.

A Closer Look The solution utilises a combination of different software that all share data between them and use this data accordingly The solution incorporates spreadsheet software, database software, and word-processing software The files within the solution are all encrypted with a password that you will set so that only authorised individuals can gain access The solution uses a combination of 3 different types of software, these are spreadsheet software, database software, and word-processing software. The particular software that I have chosen are Microsoft Excel, Microsoft Access, and Microsoft Word. The reason why I have chosen these is because firstly they are all within the same package of Microsoft Office, therefore they have similar menus, layout etc. Secondly, I have had experience with these software and am aware of many of their features. I have found them easy-to-use and user-friendly, hence why I chose them.

Preview the Spreadsheet SpreadSheet Software Preview the Spreadsheet Now we’ll take a more in-depth look into the spreadsheet part of the solution…

Spreadsheet Software This solution uses Microsoft Excel 2010 as the spreadsheet software Combines both basic and advanced level features of the software such as: Formulas Conditional Formatting Lookup function Importing data from other applications What-if scenarios This part of the solution will help you to manage and keep track of your group’s finances and fund-raising activities Within the spreadsheet, I have used a multitude of different techniques, methods and software features that include both basic and advanced levels. The spreadsheet within the solution will solve the problems faced with managing and keeping track of the finances of your group as well as details on the income/expenditure etc from different fund-raising activities.

Spreadsheet Features User Interface with macro-based buttons Formulas have been used to perform automatic calculations Conditional formatting rules have been included to give a visual reference Tools such as ‘Goal Seek’ have been used to model What-if scenarios These are some of the features that have been included within the solution’s spreadsheet, all of which will be explored through shortly.

Spreadsheet: User Interface Student Details Finance Income Expenditure Profit Fund Raising To begin with, the spreadsheet includes within it a user-interface that has macro-based buttons. As you can see on the slide right now, this is the structure of the user-interface, which breaks up into a button that links to the Student Details table and also two submenus; these are the Finance interface and the Fundraising interface, which themselves have buttons linking to the relevant spreadsheets. Car Wash Cake Sale Bag Packing Fun Run Sponsorship

Spreadsheet: UI continued This is a screenshot of what the actual interface looks like in the spreadsheet of the solution. As you can see, the layout is simple and it is just a matter of pointing and clicking where you want to go. This was designed keeping in mind that it has to be easy-to-use and straightforward – which I think is achieved.

Spreadsheet: Formulas The next feature we will look at is the formulas that are used within the spreadsheet. As you can see within the screenshots shown in the slide, these are only some of the formulas that I have used in the spreadsheet. The first being a SUM formula which, as you can see, adds up the values that are within a specified range and returns a calculated value. This is especially helpful because it saves you of having the trouble of adding up the values yourself, and should any one of the values change or be modified, the formula will automatically recalculate to give you a new and updated total. The formula shown in the screenshot below is the IF formula, which is something that is a little more complicated than the previous formula. This particular formula analyses a value within a specified cell and performs logical tests on it and depending on whether the result returns true or false will determine the value to be input into the cell. In this formula, I have made the argument that if the Income value is greater than or equal to £250, then the person has reached their target, otherwise they haven’t.

Spreadsheet: Charts and Graphs As shown in this screenshot, I have also included within my spreadsheet the utilisation and creation of charts and graphs. This is a great way of quickly and efficiently taking in information without actually having to interpret the data in great detail. By simply looking at the graph, you get a rough idea of the pattern the data follows etc. This will help to keep the solution user-friendly and easy to use since the graphs make interpreting data a lot easier as well as quicker.

Spreadsheet: Conditional Formatting The spreadsheet includes in it conditional formatting rules which help to give you a visual interpretation of the data, making it easier to retrieve information from the table etc. The particular rules that I have set in the screenshot is that if the value in the cell is greater than or equal to £250, then the cell is filled with a green colour however if the value is below £250, then the cell is filled with an orange colour. This will help you to determine which members of your group are on track and which ones need a little reminder.

Spreadsheet: Goal Seek I have also used the Goal Seek feature within the spreadsheet, as shown in the screenshots in the slide. In this instance I have used it to model a situation where I need to raise £250 and need to know how many laps are needed to raise that amount. By using goal seek, it gives me a solution within seconds and therefore I am sure it will be of great use to you.

Database Software Preview the Database Moving on to the Database part of the solution…

Database Software The solution uses Microsoft Access 2010 as the database software Combines different features such as: Tables Forms Reports Calculated Fields The database will help you to store any information that is required for you to use. It will store the student details and any other details that you may need. I have used a range of different software features, combining together both basic and advanced features which will be looked at shortly afterwards. The database within the solution will help you store the details of the students that are taking part in your expedition as well as store any other data such as finance data etc.

Database Features Form created to make viewing and entering data more efficient and user-friendly Queries that combine data from multiple tables, and also feature parameters Formulas used to create calculated fields using stored data Reports created using stored and specified data Data imported and exported to and from other applications These are some of the features that I have included within the database of the solution.

Database: User Interface Similar to the user interface I had created within my spreadsheet, I also created one for use in the database of the solution. As you can see from the screenshots, the user interface here uses buttons and a simple point-and-click style keeping the solution user-friendly and easy to use.

Database: Form Firstly, I have included a form within the database to make it easier for the user to view data and enter new data without having to navigate through the various records of a table, and scrolling down until the right one is found etc. Rather, the form makes looking at records and making records a lot less complex since a form is presented in a more user-friendly way than a table is.

Database: Queries In the database, I have created queries to help combine data from different table into one easy-to-find place where everything required is present. The query shown in the screenshots is one that I have used to combine data from the income data of the students along with data regarding the students’ details etc.

Database: Parameter Queries I have also made a parameter query which would allow you to specifically search for a person and find out whether they are on track or not in terms of the total amount they are required to raise - according to the data that is stored.

Database: Formulas Formulas are not only used within the solution’s spreadsheet, but they are also used within fields of the database. In the screenshots shown, I have used an IIf expression, which is similar to the IF function looked at earlier in the presentation. This expression looks at the value within the specified field and performs a logical test, returning values depending on whether the result returns true or false.

Database: Reports As per your requirements, I also included the generation of reports within the solution. In the screenshot shown, this is a report of the income of January, and how much each member has made. This is a report that is made monthly and will be based on the values that are stored within the source tables.

Database: Import Data I have also imported data into Access from Excel for use within the database. It shows how easy it is to share and link data between the software applications that I have chosen to use within the solution – mainly due to the fact that they are within the same software package (as mentioned before). Here in the screenshot, I have imported a table made in Excel into Access – this is linked table and any changes that are made to the table in Excel will automatically be reflected in Access, and so any calculations etc will automatically be updated as a result.

Database: Export Data Much like importing data, this is just to show that exporting data can be done just as easily between the software applications. In the screenshots shown, I have exported the Student Details table into Excel so that it is also accessible there.

Word-processing software Preview the Word Document Lastly, we will look at the Word-processing part of the solution…

Word-processing Software The solution uses a Microsoft Word 2010 as the word-processing software It combines a variety of different features such as: Importing data from other applications Mail Merge feature Text formatting This part of the solution will help you to notify and alert the other group members about the progress they are making and any upcoming fundraising events Within the word-processing software, I have integrated data from the database in Access into the document to produced using the software. Besides this I have used a variety of different features that we will look at momentarily. The word-processing software will mainly be used to create letters and documents alerting the other people within your group of the progress the are making in terms of fundraising as well as any upcoming planned events to raise some funds.

Word-processing Features Linking data from other applications for use within a document Mail merge field which automatically update according to the data source specified Headers and footers used to give extra information Emboldening parts of text to draw reader’s attention These are some of the features that I have used in the word-processing software.

Word-processing: Linking Data As mentioned before, I have linked data from the database created in Access and integrated the data into a mail merge letter to produce a fully formatted, personalised-to-the-recipient document. As shown in the screenshot, the data that I will be using is located within the Mailing List query I created in Access.

Word-processing: Mail Merge Using the data that I had linked in the previous slide, I then integrated this data into the letter using mail merge fields which would automatically be updated when the merge is finalised, as shown in the screenshots. This is useful and saves a lot of typing and therefore time – time which you could be using to raise some more funds possibly. By using a mail merge, you would only have to prepare one template document and then integrate the data before finally merging and creating personalised letters automatically.

Word-processing: Headers & Footers To make the letter look more official, I added headers and footers so that the letter looked as if it were justified. Within the header I have included the sender’s address as well as the school’s logo, and in the footer I have included today’s date which is updated automatically according to the date on the system (as shown in the screenshots)

Word-processing: Text formatting I have also made the currency values bold so that they stand out more. This draws the reader attention towards these numbers and as a result has an increased emphasis on what the are currently raising and how much they need to be raising. Though basic, it is a feature that is effective in drawing people’s attention.

I believe the solution has been designed as per your requirements and need It solves all the problems you currently face Performs calculations Stores data Creates documents based on stored data Is simple and easy to use Under 50MB Conclusion So finally, to conclude, I believe the solution has been designed as per your requirements and needs. I have shown you how the solution solves the problems you currently face and also given you some insight as to what more the solution can do for you and your group. With practicality at mind, the whole solution is under 50MB and therefore you should have no problem running it on your laptop. Thank you for watching and listening.