Electronic Proof of Delivery Vehicle Delivery System

EPOD Dealer Receipting The Dealer receipting process involves three steps: - verification of vehicles delivered - recording damages if any - entering PIN to accept delivery

EPOD Dealer Receipting The PocketPC is a handheld computer It has an infrared beam for scanning The screen is touch sensitive and a stylus is provided for this purpose

EPOD Dealer Receipting Upon arriving at a dealership the driver: - unloads the vehicles - selects the relevant load in the PocketPC

EPOD Dealer Receipting Vehicles available for delivery are displayed The driver will scan the vehicles being delivered A load may be for more than one dealer

EPOD Dealer Receipting This is how the PocketPC should be presented to the dealer - all relevant scanned vehicles have ticks - the ‘Finish Delivery’ box is highlighted

EPOD Dealer Receipting For a partial delivery the driver will only scan the vehicles for that dealer The ‘Finish Delivery’ box is highlighted

EPOD Dealer Receipting The dealer or stock controller checks that the  vehicles on the PocketPC match those unloaded for delivery The dealer or stock controller inspects the vehicles for any damage

EPOD Dealer Receipting To record damages either double tap on the Vehicle ID with the stylus or rescan the VIN bar code

EPOD Dealer Receipting The vehicle details are displayed To record damages tap on the ‘Record Damages’ box

EPOD Dealer Receipting The Damage Summary screen is displayed The screen will be blank when accessed for the first time Tap on the ‘Add’ box to add damage

EPOD Dealer Receipting Tap on the relevant Damage Area Tap on the ‘Next’ box

EPOD Dealer Receipting Tap on the relevant Damage Description Tap on the ‘Next’ box

EPOD Dealer Receipting Tap on the Damage Type Tap on the ‘Next’ box

EPOD Dealer Receipting Tap on Damage Severity Tap on ‘Next’ box

EPOD Dealer Receipting Additional damages can be entered by tapping on the ‘Add’ box Comments can be added by tapping on the ‘Comments’ box

EPOD Dealer Receipting Tap on the comment required The comment selected will be displayed Tap on OK to record comment

Damages can be deleted by tapping in the left hand box along side the damage details and then tapping on the ‘Delete’ box  EPOD Dealer Receipting

When all damages and comments have been added tap on OK

EPOD Dealer Receipting The system will ask you to confirm that all damages have been recorded on the vehicle Tap on Yes

EPOD Dealer Receipting The damaged vehicle is now highlighted with * To check on the damages entered double tap on the Vehicle ID

EPOD Dealer Receipting Tap on the ‘View Damage Details’ box

EPOD Dealer Receipting All the details entered are displayed To return to the main menu tap on the OK button

EPOD Dealer Receipting To complete the delivery tap on the ‘Finish Delivery’ box

EPOD Dealer Receipting The dealer or stock controller must enter a PIN to accept the vehicles Tap OK to close load This function is critical to the delivery process

EPOD Dealer Receipting There is a PIN for each drop-off or delivery i.e. one drop-off - one PIN, three drop-offs - three PIN’s The PIN is secure and the driver does not know or cannot access the dealer PIN

EPOD Dealer Receipting Entering the PIN confirms delivery of the vehicles Closes the load in the PocketPC and prevents any further access to the load i.e. damages cannot be modified Records date and time of acceptance This information is transferred back to the Patrick Autocare Vehicle Tracking System (VTS)

EPOD Dealer Receipting In the Patrick Autocare VTS vehicle acceptance is clearly identified as either a ‘Driver’ or ‘Dealer’ Acceptance Vehicle delivery information is automatically updated into the manufacturers computer system to enable tracking and visibility

EPOD Dealer Receipting ePOD equipment has been installed in all Patrick company and subcontractor fleet System is fully deployed and operational and the majority of deliveries are completed via the ePOD system Current Status

EPOD Dealer Receipting Over the coming months VSR’s will be phased out This process will be co-ordinated with your regional office Any queries you have should be directed to your regional office