File Bar-coding & Inventory Scanning at MVA Loretta Wike Moore & Van Allen ARMA Charlotte-Piedmont Chapter Education Session April 22, 2010.

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Presentation transcript:

File Bar-coding & Inventory Scanning at MVA Loretta Wike Moore & Van Allen ARMA Charlotte-Piedmont Chapter Education Session April 22, 2010

History Records Management System (RMS) Automation started in 2001 One of our primary objective bar-coding & inventory scanning our client/matter files Entered existing data into our RMS –Client/Matters (Database import) MDY –File inventory New Data is imported from Elite

Bar-coding Thermal transfer printers (Zebra TLP 3842) Thermal transfer labels –Bucket & Folders labels (4” x 3”) 930 labels per roll –Bucket Sidebar labels (7 ¾” x 2 ¼”) 250 Labels per roll Thermal transfer wax ribbons –Black –Standard

Files To Be Inventory 10 Floors –46 High Densities –277 Offices 49,920 Files 5 Records Specialist Every month

Inventory Scanning