State Veterans Home Clinical & Survey Oversight State Veterans Home Clinical & Survey Oversight Nancy Quest, Chief Office of Geriatrics and Extended Care Patient Care Services Department of Veterans Affairs Central Office

State Home Clinical & Survey Oversight  Adult Day Health Care Regulation  Domiciliary Regulation  Resident Assessment Instrument / Minimum Data Set  Reportable Events Handbook  Upcoming Training Conferences 2

3 State Home Clinical & Survey Oversight  Resident Assessment Instrument (RAI) Minimum Data Set (MDS) –38 CFR Part § Resident assessment (d) Submission of assessments. Each assessment (initial, annual, change in condition, and quarterly) using the Centers for Medicare and Medicaid Services (CMS) Resident Assessment Instrument Minimum Data Set, Version 2.0 must be submitted electronically to VA at the IP address provided by VA to the State within 30 days after completion of the assessment document.

4 State Home Clinical & Survey Oversight  What to use –Software – No purchase required! MDS generic software “Raven” – Software.asphttp:// Software.asp –Commercial MDS software can be used  Where to begin –First step Contact Janet Barber, Chief MDS Program – – –Call – (706)

State Home Clinical & Survey Oversight  When to transmit –Transmissions became effective May 29, 2009 All data from May 29, 2009 to present  Who is included –Transmissions include data for all residents **Veteran **Spouse **Gold Star Parent  Why transmit –Comprehensive overview of facility residents –Data used in resident-centered surveys –Comprehensive reports 5

State Home Clinical & Survey Oversight  Current status –131 nursing home facilities –117 of 131 facilities transmitted data –9 of 117 facilities have not transmitted in 2010 –14 of 131 facilities have not transmit 6

State Home Clinical & Survey Oversight  Facility Reports (beginning April 5, 2010) –QM/QI Reports –Source Data Reports –Resident Level Summary  National Reports (beginning ???) –QM/QI Monthly Reports –Big Book 7

State Home Clinical & Survey Oversight  Coming Soon MDS 3.0 –Facilities certified by CMS are required to use MDS 3.0 effective October 1, 2010 –Facilities that do not participate in CMS may continue using MDS 2.0  Note – those continuing with V2.0 should check with software vendor to ensure continued support of V2.0 8

9 State Home Clinical & Survey Oversight  Reportable Events Handbook –Team of Stakeholders Representatives of the National Association of SVH Representatives of VACO GEC VISN liaisons VAMC Representatives

10 State Home Clinical & Survey Oversight THE VISION –Includes all reporting requirements currently in the Federal Regs and replaces all other previous guidance –Minimizes the burden on State Homes and VA –Limits reporting to those items of greater significance –Encourages mutual cooperation

11 State Home Clinical & Survey Oversight MAJOR ELEMENTS  A distinction between “Required” and “Requested” reports  No requirement for RCA  State home may report using their own format (with some guidelines)  Reporting timeframes are provided  Not all adverse events need reporting  Responsibility on local facility to create issue brief as needed

12 State Home Clinical & Survey Oversight REQUIRED REPORTS  Reports required by Federal Regulation –Sentinel Events –Change in administration The State agency and individual responsible for oversight of a State home facility The State home administrator The state employee responsible for oversight of the State home facility if a contractor operates the State home.

13 State Home Clinical & Survey Oversight REQUESTED REPORTS  Elopements pursuant to state regulations  Infectious outbreaks – events reportable to public health agencies pursuant to state regulations  Resident to resident altercations resulting in any injury that is other than minor

14 State Home Clinical & Survey Oversight  Adverse Events  Inspections or Surveys by oversight agencies: –Copies of annual surveys conducted by state licensure oversight agencies –Unexpected surveys or inspections by governing oversight agencies when a deficiency is cited and a plan of correction is required.  Information regarding the SVH that appears in local or national media

State Home Clinical & Survey Oversight Upcoming Training Conferences 1.MDS 3.0 Regional Training Conferences –Eastern Region (VISN 1-12) – 7/20-22 in Atlanta –Western Region (VISN 15-23) – 8/17-19 in Denver  Contact Janet Barber if you are interested in having your facility MDS Coordinator attend 2.Clinical & Survey Oversight –Eastern Region (VISN 1-8) – 7/20-22 –Central Region (VISN9-16 & 23) – 8/10-12 –Western Region (VISN 17-22) – 8/

16 State Home Clinical & Survey Oversight THANK YOU