Creating Accessible Documents Staff Development Day Information Technology October 14, 2013.

Slides:



Advertisements
Similar presentations
WCAG 2 Compliance With PDF
Advertisements

Creating Accessible PDF Documents Dick Hemenway CMAC Accessibility Committee.
ADA Compliant Websites & Documents What the heck am I supposed to do?
® Copyright 2008 Adobe Systems Incorporated. All rights reserved. ADOBE® ACCESSIBILITY Achieving Accessibility with PDF Greg Pisocky Accessibility Specialist.
Developing Accessible PDF Documents Carolyn Kelley Klinger October 10, 2009 Accessibility Camp DC.
Basic Accessible PDF Document Training Adobe Acrobat Professional 11.
XX/XX/XX Presenter names Position Title Accessibility “How to”
Accessible PDF Creation using Adobe Acrobat Professional 11.
Creating Accessible Word Documents by Debbie Lyn Jones, IT Manager I, NSU Webmaster FRIDAY, JANUARY 23, 2015.
February 24, 2015 Allison Kidd, ATRC. Direct Services for CSU Students & Employees with Disabilities Ensure Equal Access to Technology & Electronic Information.
Part II: Universally-Designed Course Materials Applying the UDL principles.
Accessible PDF Documents with Adobe Acrobat 8 Sean Keegan Web Accessibility Specialist CSU Summer Accessibility Institute 2007.
Microsoft Office Illustrated Inserting Illustrations, Objects, and Media Clips.
How to Create Accessible PowerPoint Presentations Elizabeth Tu and Thayer Watkins April, 2010.
How to Create Top Ranking Searchable and Accessible Documents Chris Pollett and Elizabeth Tu April, 2010.
Creating Accessible PowerPoint Presentations Presenter Jennifer Reid Office of Information Services Information Dissemination Staff.
May 22, Assistive Technology Resource Center Provide Assistive Technology for students, faculty and staff with disabilities Provide consultation.
Adobe Reader and Acrobat Professional Adobe LiveCycle Designer Microsoft Office Word PowerPoint.
Accessibility Tools in Microsoft Office 2010 and 2013 ADA Conference 2014 Norah Sinclair Tessa Greenleaf.
May 5, 2015 Allison Kidd, ATRC. Direct Services for CSU Students & Employees with Disabilities Ensure Equal Access to Technology & Electronic Information.
 What is web accessibility? ture=relatedhttp://
Electronic Communication and Web Accessibility Workshop.
Intro to Digital Accessibility For Content Owners & Editors.
Accessible Web Design Carolyn Fiori Assistive Technology Specialist, College of San Mateo November 2011.
GTA Orientation, August 17, 2015 Allison Kidd Assistive Technology Resource Center.
Developing Accessible PDF Documents Carolyn Kelley Klinger October 10, 2009 Accessibility Camp DC.
Terrill Thompson Is Your Course Content Accessible?
Accessible Word and PDF documents
Accessibility: Making documents for everyone Tricia Drury DHS Disability Services Division Sept. 30, 2014 Link to presentation:
 Rehabilitation Act of 1973 Section 504 and Section 508  Americans with Disabilities Act 1990 Title II Extends to include programs offered via the Internet.
Creating Accessible PDFs Professional Development Day Fall 2015.
Creating Accessible Content in Microsoft Office 2010 NC Basic Skills Instructor Training Academy 2012.
Accessibility Barriers Screen reader users will not be able to access content within a text box. Information presented as an image, animation, or video.
Accessible Presentations For MS PowerPoint 2013 Presented by: Valerie East.
Accessible Forms Using Adobe 11.1 & MS Word 2013 Presented by: Valerie East.
+ Accessible Document Basics Cindy Compeán Accessibility/Assistive Technology Specialist
Accessible PDF Creation using Adobe Acrobat Professional 11.
Presented by Maya Pakhomova. What Should You Do to Make an Office Document Readable? I use text that describes a graphic.
Accessibility and Teaching Online Beth Case Program Manager for Digital, Emerging, and Assistive Technologies University of Louisville, Delphi Center.
CREATING ACCESSIBLE WORD/ POWERPOINT FILES TO PDF AMERICAN RIVER COLLEGE 8/17/2016 Corrine Haverinen Assistive Technology Specialist Santa Rosa Junior.
Creating Section 508 Compliant Documents & Presentations
Accessibility: It’s Easy in Microsoft Word© 2010
Seven Steps to Creating an Accessible Microsoft Word Document
Setting Defaults in Microsoft Word for Accessibility
Making Templates Accessible
Creating Accessible PDFs from Word Docs
Plan for Teaching Online-Course Accessibility
Creating Accessible Electronic Content
Creating ADA Compliant Resources
Accessible Documents with MS Word
Do You Post or Documents to Students
Getting Started with Accessibility: Accessibility Checkers
Top Tips for Building Inclusive Electronic Content
Creating Section 508 Compliant Documents & Presentations
Universal Design for Learning: An Inclusive Approach to Teaching
New PowerPoint Template
OU Campus Accessibility
Creating Accessible PowerPoint Slides
New PowerPoint Template
Creating Section 508 Compliant Documents & Presentations
Making Templates Accessible
ADA Compliant Website & Documents
Creating Accessible Electronic Documents
How To Make Accessible Word Documents
What NOT to do with accessibility.
Accessibility and Your – It’s The Law
The Accessible Webinar
Creating Accessible Microsoft Word Documents
Making Documents Accessible
Presentation transcript:

Creating Accessible Documents Staff Development Day Information Technology October 14, 2013

Gravity Accessibility is like Gravity… It’s not just a nice thing, it’s THE LAW

What is Accessibility? According to the Microsoft online tutorial, Create an accessible office document… Create an accessible office document Accessibility means making something usable by everyone— including people with disabilities. Since you can't always find out specifics about your audience, you should create documents that are as accessible as possible to everyone. Source: accessible-office-document-RZ aspx?section=1

What is Accessibility? – Part 2 Another term used for accessibility is: Universal Design

Types of Disabilities Consider the types of disabilities your readers may face when accessing your content. – Vision – Hearing – Mobility – Cognitive – Language – Seizure Disabilities HearingMobilityCognitiveLanguageSeizureVision

Making Documents Accessible All Microsoft Office documents—except Visio—can be made accessible when used for their intended purpose.

Screen Readers People with vision disabilities use screen readers for accessing digital text & web sites JAWS = Job Access With Speech YouTube: Introduction to the Screen Reader (7:04) – University of Wisconsin-MadisonIntroduction to the Screen Reader YouTube: Word screen reader example (2:31) – Karen Sorensen (Portland Community College)Word screen reader example YouTube: Using JAWS with Microsoft PowerPoint 2010 – Normandale Community College (begin at 3:02)Using JAWS with Microsoft PowerPoint 2010

Making Electronic Documents Accessible The MN.IT Services web site offers tutorials on creating accessible documentsMN.IT Services web site MN.IT Services: Making Electronic Documents Accessible: agencies/accessibility/electronic_documents.jsp#Making Electronic Documents Accessible

Structural Formatting Features Structural formatting allows users to navigate the document: Table of contents Styles and headings Document properties NO text boxes (use a 1x1 table instead) Table headings and bookmark Repeat header rows

Descriptive Text Features Descriptive text explains pictures, charts, and graphs to users: Add Alt Text for images, objects, SmartArt, table cells, and charts. Use descriptive text for hyperlinks. Do not use “Click here…” as a hyperlink.

Layout Features Layout design makes the content accessible to use and understand: Do not use color as the only way to differentiate content. Add text and textures to fill chart data. Place images in-line instead of floating in front of text. Use Outline View to create/check accessible content in PowerPoint presentations

Scanned PDF files PDFs created from scanned documents may be image-only, not searchable text: Test existing documents using Adobe Reader 1.Open in Adobe Reader 2.Click View + Read Out Loud + Activate Read Out Loud 3.Click on text or select View + Read Out Loud + Read to End of Document May use Adobe Acrobat Pro to fix existing docs Scan new documents using the ‘text’ setting (not line image or photo)

Campus Access: A Manual For Universal Design Normandale Community College, in conjunction with Minnesota Learning Commons, created a step-by-step manual on Universal Design. step-by-step manual Minnesota Learning CommonsMinnesota Learning Commons: Document Repository: Manual Office 2010 August 2012 UpdateManual Office 2010 August 2012 Update

Use the Accessibility Checker in Microsoft Office 2010 to test your document. Save your document. Click File. Click the [Check for Issues] button. Click Check Accessibility. Fix This Document

For More Information Refer to pages 3 and 4 of your Creating Accessible Documents handout: Minnesota Learning Commons: MN.IT Services: Making Electronic Documents Accessible A Checklist for Accessible Word and PDF Documents Microsoft Office: “Create an Accessible Office Document” Microsoft Office: “Ten Tips for Accessible Documents” Acrobat accessibility training resources

Questions?