Lim Sei cK
How to design a good ticket? What kind of information need to be included on a ticket?
Name of the event Date and start time Sequential number Price and type of ticket Conditions or disclaimers Site map (if applicable) Contact phone number(s) Security imprint (if applicable) Colour coding (if applicable)
(a) Correspondence and schedules check (b) The organizer’s office (c) Receival of supplies (d) Transport and parking (e) Load-in (f) Security and the media (g) Rehearsal and briefings (h) Welcome visitors
Check for any last minute changes Re-read the planned schedule for the set-up Carry a notebook Check the arrangements between coordinator and staff
Ensure that there is a central point of enquiry for an event Large, long-running or VIP Everyone should know where it is
Make sure all items are carefully checked Be careful to set up a controlled delivery acceptance system
Adequate and convenient car parking arrangements will need to be made You may need to provide volunteer or staff car park stewards
A stage set will often be followed by the technical equipment, lighting, sound rig, etc. a part of the set- up Important for the event to properly signed: information and emergencies
emergency exits and escape routes where to queue from normal entry and exits how to operate emergency equipment how to call for help location of services and activities emergency procedures how to do particular things
Information Normal entry and exits Location of services and activities Where to queue from How to do particular things Emergencies Emergency procedures Emergency exits and escape routes How to operate emergency equipment How to call for help
A security check may take place between set-up and public arrival The staff may required to hold special passes Remember, the media will almost naturally look for the bad news.
A rehearsal may take place for the technical facilities It is possible that it may be of the ‘full dress’ kind Briefings for casual and specialist staff should include elementary issues Clarity is essential
The entrance areas should be ready for use Queries can be dealt with by the greeter moving along the queues It is common at conference-type check-ins to issue information packs, including agendas; working papers; delegate lists
Project management of events Overview of the operational activities that take place immediately prior to, and during, an event
11 th Oct – The organization manager and the team: during the event (A) 18 th Oct - The organization manager and the team: during the event (B) 25 th Oct - The organization manager and the team: during the event (C) 1 st Nov – Close-down, evaluation and legacies (A) 8 th Nov - Close-down, evaluation and legacies (B) 15 th Nov – Evaluation of course (BEM) 22 nd Nov – Final Assignment Presentation