External Valuation National Gallery of Australia
The brief Works on display Works over $1,000,000 5% random selection of each sub collection area
Australian Art sub collections ATSI Aus Decorative Arts (inc. Textile & Theatre Art) Aus Drawing Aus Painting Aus Photography Aus Print Aus Sculpture (inc. Object & Multimedia)
International Art sub-collections Asian Decorative Arts Asian Works on Paper (Drawing, Photography & Prints) Asian Painting & Sculpture (inc. Object & Multimedia) Asian Textile International Decorative Arts (inc. Textile & Theatre Art) International Drawing International Prints International Painting & Sculpture (inc. Object & Multimedia) International Photography International Illustrated Books Pre-Columbian
Admin Task: 5% random selection Search for all current parent records of each sub collection Save as a group (i.e. 06AusSculpture) Run admin task “5% Random Selection”
Reports Electronic PDF – extended details of each work including an image Hardcopy - sorted by location and summary of details only Electronic Excel document – summary details
Crystal report sent as PDF
Crystal report sorted by location
Excel report
Final Steps The valuer updates the new valuations and returns the documents electronically The excel documents are converted into CSV files Files are copied to a folder in the backend.
Admin task: external valuation load Run admin task “external valuation”