Michael Cagle, Holly Langer-Evans, and Anne Tuccillo | Dec U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals Schools in the Quality Assurance Program Session 16

Agenda 1 Welcome and Overview Institutional Profile Review 2 Random Sample Analysis Discussion Program Requirements 3 Program Update Questions and Answers 2

Institutional Profiles

Pell Over-payments detected by School 4

Pell Under-payments detected by School 5

Pell IP detected by Sample 6

School Verif

Effect Verif in Sample 8

Random Sample Analysis Discussion

Conference Assignment School criteria you would keep? School criteria you would tweak? School criteria you would delete? 10

QA Program Requirements

Verification Requirements 12 RequirementMonth Select and verify records that meet institutional criteria. Select and verify 350 random sample records January – July, 2013 Submit surveyApril 2013 Prepare flat file of verified random sample records May – December 2013 Upload flat file, set verification flagMay – December 2013 Analyze random sample dataOctober – December 2013 Revise and prepare for implementation of verification criteria November – December 2013

FSA Assessments 13 DateRequirement January - June, 2013 Continue completion of assessments or activities. Keep copies of all Action Plans in QA file. March – June, 2013 Establish Teams to begin completion of the assessments or activities for the award year April, 2013 Report on the QA Annual Survey which assessments or activities you will complete for July, 2013– June, 2014Complete Assessments for , and any Action Plans

Verification Requirements 14 RequirementMonth Select and verify records that meet institutional criteria. January – July 2014 Continued flexibility with acceptable documentation requirement January – July 2014 Prepare flat file of sample of verified institutional records with appropriate verification criteria codes May – December 2014 Upload flat fileMay – December 2014 Analyze sample of records as determined by FSAOctober – December 2014

FSA Assessments Requirement July, 2014– June, 2015 Complete Assessments for , and any Action Plans March – June, 2014 Establish Teams to begin completion of the assessments or activities for the award year April, 2014 Report on the QA Annual Survey which assessments or activities you will complete for July, 2014– June, 2015Complete Assessments for , and any Action Plans

Celebrate the QA Program’s Accomplishments

Verification is “random” IQC Pilot Project Institutionally developed system of verification and self assessment QA Program authorized in statute. Program wide findings inform federal verification process. FSA moves toward customized/targeted verification selection Present and Future IRS Data Retrieval Refine customized verification risk model. Identify inefficient criteria of the risk model, test alternative documentation and address specific threats to award accuracy Evolution of an Idea

Celebrate Success

Update QA Program

Future Possibilities Start over to set goals. For example, schools apply to partner with the Department to: Establish alternative verification groups Establish alternative documentation items Test and analyze results The Department uses results in Risk Models

Future Possibilities Other Suggestions? Review 487A(a) – Language is limiting Is Reauthorization an opportunity to improve it? Use Reauthorization to redefine the authority? Stay Tuned

QA Regional Representatives Regions 1, 2, and 5 – Holly Langer-Evans – (617) Regions 3, 4, 6 & 7 – Anne Tuccillo – (202) Regions 8, 9, and 10 – Michael Cagle – (206)

QA Program Resources QA Program Website - QA Program Listserv - Send to to subscribe to the QA Program listserv QA Program Mailbox – QA Program Training & Guidance - Information for Financial Aid Professionals

QUESTIONS? 24