Transfer Equivalency Lookup on the Web Jill Jerome Network Manager Undergraduate Admission University of Georgia

Why have Transfer Equivalency Lookup on the Web? b Counseling transfer students - quick tool for counselors to use b Reduce phone calls - let them look it up themselves b Reference for receptionists - no need to refer calls to evaluators

What questions do students ask? b One-to-one lookup of courses b What course can I take to satisfy English (or Math) requirement? b What colleges offer transferable courses?

Design Considerations b Database format - most important b How do we have the data organized now? b Can it be easily imported into searchable database format? b What questions will we ask - design for ease of query resolution

Make it easy to use! b Try to anticipate questions b Limit manual input by reducing choices b Check for invalid input b Can the staff use it?

Main Page b General explanation of transfer course requirements b Make sure they understand this is only a guide - not exactly how their credits will transfer

Search Criteria b 1-to-1 lookup using UGA course number b 1-to-1 lookup using transfer institution course number b lookup of all institutions offering a certain UGA course equivalent b lookup of all transferable courses in a particular department

Program Logic b Was an institution selected? b Has a UGA course abbreviation been entered? b Has a UGA course number been entered? b If necessary, has an institution course abbreviation been entered? b If necessary, has an institution course number been entered?

Background program logic b UGA course number - is it valid? b If so, look for transferable course from institution indicated on input form b Display results b Provide table for UGA course lookup

Background program logic b Lookup institution indicated on form b Is there a UGA course equivalent for that course? b If so, display UGA course equivalent

Background Program Logic b Is this a valid UGA course? b If not, check table of UGA courses b If so, lookup all institutions that offer that course b Display results

Background Program Logic b Lookup up institution indicated on form b Create table of all transferable courses b Do any of them transfer to the specified UGA department? b Display results

In-House Database Use b Created by evaluators b Formerly this information resided in numerous catalogs, on pieces of paper, in people’s heads b Organizes information in one place b Updated as information arrives

College Information b Indexed by FICE Code b College name, location b List of all transferable courses b Transfer articulation notes

High School Information b ETS Code b High School Name, Location b Under construction - requirements constantly changing

Contacts Database b Local contact names b Campus resources

Codes Database b Codes required for transfer articulation

Statistics Database b Keep track of number of applications processed b Number of transcripts evaluated daily b Keep statistics of unit productivity

Transfer Articulation Report b Queries databases for all schools offering a particular UGA course b Produces report of all equivalent courses

Course Equivalency Sheets b Queries databases for all courses from a particular school that are transferable to UGA b Produces alphabetical list of transferable courses

Benefits of Online Databases b Information can be updated in a timely manner b Everyone is using the same information b Provides resource for prospective students b Make the phone ring less!