EPLC Deliverables Sherry Brown-Scoggins & Wanda Hall Wednesday, April 19, 2017 1

Agenda The EPLC consists of 27 deliverables that are distributed throughout the 10 lifecycle phases. This session will review the deliverables and provide resources on how your project can comply with the requirements. Table of Contents EPLC Framework Overview EPLC Deliverables Questions & Answers 2

EPLC Framework Overview 3

EPLC Framework Overview The HHS EPLC framework: Applies to all HHS IT investments and projects Consists of ten life cycle phases Provides the flexibility and allows for differences in project size, complexity, scope, duration, etc. Accommodates iterative development methodologies

EPLC Framework Elements 5

CDC Unified Process

CDC Unified Process – Project Management Guide Provides guidance and advice to project managers and teams throughout the entire life cycle of a project in the form of a step-by-step best practice approach. 7

EPLC Deliverables 8

DRAFT - For Discussion Purposes Only EPLC Deliverables Phase 1: Initiation Business Needs Statement Identifies business need for proposed project Includes brief description of proposed project’s purpose, goals and scope Provides sufficient information to justify go/no-go decision Legend: Prelim./Draft Final 9 DRAFT - For Discussion Purposes Only 9

EPLC Deliverables Phase 2: Concept Business Case Project Charter Project Management Plan (PMP) Identifies high-level business and functional requirements for business case analysis and preliminary PMP Outcomes include approval of initial project cost, schedule, and performance baselines Legend: Prelim./Draft Final 10

Project Management Plan (PMP) EPLC Deliverables Phase 3: Planning Project Management Plan (PMP) Privacy Impact Assessment Project Process Agreement Focuses on completing the full PMP Identifies private and confidential data in the PIA Allows for tailoring of EPLC for your project Legend: Prelim./Draft Final 11

Phase 4: Requirements Analysis EPLC Deliverables Phase 4: Requirements Analysis Requirements Documents Develops detailed functional and non-functional requirements Includes awarding contracts (if needed) Legend: Prelim./Draft Final 12

EPLC Deliverables Phase 5: Design Design Document Test Plan Computer Match Agreement (CMA) Contingency/Disaster Recovery Plan System of Record Notice (SORN) Focus on completing the design document Complete all documents in the design phase as necessary Legend: Prelim./Draft Final 13

EPLC Deliverables Phase 6: Development Test Plan Business Product O&M Manual System Security Plan Security Risk Assessment Training Plan Training Materials User Manual Places the outputs under configuration control and performs change control Documents and resolves problems and non-conformances in product and tasks Prepares final test plans Legend: Prelim./Draft Final 14

EPLC Deliverables Phase 7: Test Test Reports Implementation Plan Establish the test team and create the test files/data Execute system tests, security tests, and acceptance tests Determine if tested product is ready for production Legend: Prelim./Draft Final 15

Phase 8: Implementation EPLC Deliverables Phase 8: Implementation Authority to Operate System of Record Notice Business Product Project Completion Report Notification of the following: - Schedule of implementation - Brief synopsis of the benefits of the new system - Difference between the old and new system Converting existing data for use in the new system Legend: Prelim./Draft Final 16

Phase 8: Implementation (Continued) EPLC Deliverables Phase 8: Implementation (Continued) SLAs & MOUs Contingency Disaster & Recovery O&M Manual System Security Plan Security Risk Assessment Training Plan Training Materials User Manual Legend: Prelim./Draft Final 17

Phase 9:Operation & Maintenance EPLC Deliverables Phase 9:Operation & Maintenance Annual Operational Assessment Disposition Plan Continued Authority to Operate Privacy Impact Assessment Releases into full-scale production environment for sustained use and O&M support Ensures that the project meets ongoing functional and non-functional needs Legend: Prelim./Draft Final 18

EPLC Deliverables Phase 10: Disposition Project Archives Operation of IT project is formally ended in Uses Disposition Plan approved during the O&M Phase Focus on proper preservation of the data so that the data is migrated or archived based on applicable records management regulations Legend: Prelim./Draft Final 19

Ongoing Project Management Deliverables Certain project management activities are inherently required in every life cycle phase. Those activities are described here rather than repeating them in each phase. Project management activities include: Application of knowledge, skills, tools, and techniques Updates to the Project Management Plan Earned Value Management (EVM) and status reporting Management of scope and change requests Communications to ensure all stakeholders

Questions & Answers