Achieving GIS Project Sustainability Samuel M. Kamara, (GIS and Quality Infrastructure Expert) M.Sc. (GIS & Planning), B.Sc.(Hons), CCNA, CPPM, CHRM,CQMS. Freetown GIS Conference 2013 URBAN PLANNING PROJECT Ministry of Lands, Country Planning & Environment The Freetown City Council Supported by…

Content What is GIS? Operational GIS GIS Project Sustainability The road map to Sustainable GIS Project - Case Study Conclusion

What is GIS? GISs are computer-based tools capable of gathering, storing, mapping and analysing geographically related data I.E. A system of hardware, software, and procedures… designed to support the capture, management, manipulation, analysis, modeling, and display of spatially reference data for solving complex management problems

Operational GIS An Operational GIS has 5 (five) components that combine to make the system work. These components are critical to a successful and sustainable GIS. OPERATIONAL GIS GIS PROCESSES GIS DATA GIS HARDWARE GIS COMMUNITY GIS SOFTWARE

COMPONENTS OF A OPERATIONAL GIS 1. GIS Hardware Hardware is the computer system on which a GIS operates. Today, GIS software runs on a wide range of hardware types, from centralized computer servers to desktop computers used in stand-alone or networked configurations. 2. GIS Software GIS software provides the functions and tools needed to store, analyze, and display geographic information. 5

COMPONENTS OF A OPERATIONAL GIS 4. GIS Data Perhaps the most important component of a GIS is the data 5. GIS Community GIS technology is of limited value without the people who manage the system and develop plans for applying it to real world problems. GIS users range from technical specialists who design and maintain the system to those who use it to help them perform their everyday work. The identification of GIS specialists versus end users is often critical to the proper implementation of GIS technology.

GIS PROCESSES A successful GIS operates according to a well-designed implementation plan and business rules, which are the models and operating practices unique to each organization.

Multi-criteria Evaluation Setting Up a GIS Project Sustainability Literature Review GIS projects are not same as other projects, in terms of design, cost, and implementation. Data Acquisition Suitability Map Data Integration Image Processing Suitability Map Working Group: Multi-disciplinary team of experts Multi-criteria Evaluation

Case Study The Urban Planning Project Ministry of Lands, Country Planning & Environment The Freetown City Council The Project concerning EU Support to the Freetown City Council and to the Urban Planning Authorities, European Aid/SL/128037/D/SER/Cris. No.: FED/2010/250-190.

Geoportal for for Urban Planning Activities One-stop centre for reproducing, transfer and use of geodata as well as mapping services from any location via internet Functions include: Stakeholders application Data Searching Data Cataloguing Report Generating Based on Enterprise Wide Application functioning as tools for Supporting back office processes (State Government administration) Sharing of resources Providing data and simple analysis Increasing productivity and efficiency, decision’s rationale

Development Phases - Digital Lot Current Layout Plan MLCPE Functions and Role of MLCPE & Technical Departments GIS BASE MAP GIS DATABASE Base Map Land Usage Physical Environment Transportation Public Facilities Land Information Geopolitic Population Socio economy GIS DATABASE DESIGN Data Sources RFN RSN RTD RT 1) MLCPE Monitoring System 2) GIS Web 1. FCC Monitoring System 2. GIS Web Enhancement Training Hardware & software Phase III Phase II Phase I Data Standardization Metadata I INT Standard Local Authorities AIM & OBJECTIVES Considers the need and functions of MLCPE & FCC in Sierra Leone Topographic base map for data development Database is leveled with the requirement set by TA metadata and International standards Source of data for data sharing with stakeholders

The GIS Project Main Functions INPUT OUTPUT Maps Other Systems Report Tables Map GEOGRAPHICAL INFORMATION SYSTEM Field Survey DATABASE MANAGEMENT SYSTEM Photograph Collecting And Checking Storing And Retrieving Manipulate And Analysis Output and Repot Database Statistics C B A D REMOTE SENSING Data For Digital Database Statistic Package User Requirement Input Data For Model

Multi-criteria evaluation Processing/classification BASIS OF METHODOLOGY THE METHODOLOGY CONSISTS OF FOUR DIFFERENT STAGES: Decision Output Mapping Assessment Simulation Decision-making Data output GIS interpretation Spatial analysis Multi-criteria evaluation Statistics Data import/export Pre-processing Processing/classification Geo-database Data input Data list Data acquiring Data validation GIS

Decision making work flow The model developed for implementation of a Sustainable GIS Project Relationship within Decision Making Systems in GIS Projects Implementation Sub Models A. Land Resources B. Infrastructure resources C. Quality infrastructure resources The QI data model Land use ,Physical Characteristics Standards and regulations Industries & Commerce Population & Socio-economy Production Environment Public amenities & Utilities Transport infrastructure APPLICATIONS Application of GIS for Mapping Land Use Assessment Decision GIS data model Projection Policy & Strategy Land Use Strategy C Institutional framework B data collection & dissemination instruments A definition of information needs

Stage 1 Data list Data acquiring Data validation GIS

Quickbird Satellite Image IKONOS Satellite Image Data acquisition and Processing DATA SOURCE KLCC Paper maps Record files CAMS Data Standard sheet Aerial Photo Quickbird Satellite Image IKONOS Satellite Image Landsat-TM Satellite Image CALS Data

Stage-2 Data import/export, Pre-processing, Processing/classification Geo-database design

Database design.. + Utility Socio-Economy Planning Administration Land Use Transportation Population Public Facility Hydrology Geopolitics Standards &regulations Environment Education Agriculture Urban Planning DATA SETS The data sets are grouped into discrete data layers, and clearly articulating the decision criteria, and applying the criteria-based decision model in GIS, to develop suitability map for a comprehensive and defensible Urban Planning scenario

STAGE 3 GIS interpretation Spatial analysis Multi-criteria evaluation Statistics

GIS software user interface Enhancement of Methodology Urban Planning Geodatabase Development of UAZ Layers Scenario Base software Development of Alternative Scenarios decision support & Statistical software Assessment of Scenarios Selection of Scenario Implementation Process Urban Planning Scenario Decision making GIS software user interface Software

STAGE 4 Mapping Assessment Simulation Decision-making

FREETOWN MUNICIPALITY OVERVIEW

FREETOWN BUILDINGS STATUS 2013

CURRENT LAND USE 2013

NPA NETWORK

POPULATION ESTIMATES FOR 2012

LOCATION OF BENCHMARKS

FREETOWN GREEN AREAS

Factors not allowing Sustainable and effective GIS project Lack of effectiveness in information sharing Inadequate institutional support for communication among stakeholders Lack of effective means for public participation Information system developed should provide solutions to these issues and support procedures of planning, monitoring and decision making

Conclusion As in all organizations dealing with sophisticated technology, new tools can only be used effectively if they are properly integrated into the entire business strategy and operation. To do this properly requires not only the necessary investments in hardware and software, but also in the retraining and/or hiring of personnel to utilize the new technology in the proper organizational context. Failure to implement your GIS without regard for a proper organizational commitment will result in an unsuccessful system

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