Special Ed. Administrator’s Academy, September 24, 2013 Monitoring and Program Effectiveness

Survey Results

Monitoring and Program Effectiveness

A Comprehensive System: Supporting Compliant Practices that Improve Results for SWDs Compliance Results

Results Driven Accountability?

OSEP Outlines Components of RDA State Performance Plan/Annual Performance Report (SPP/SPR) Determinations reflect State performance on results, as well as compliance Differentiated monitoring and technical assistance supports improvement in all states, but especially low performing states

State Systemic Improvement Plan (SSIP) – Indicator 17 Comprehensive multi=year State Systemic Improvement Plan (SSIP), focused on improving results for children with disabilities Instead of…multiple small improvement plans for each indicator Broad strategies with detailed improvement activities

OSEP - Accountability for Compliance Review of compliance indicators in SPP/APR Ongoing fiscal monitoring and audit resolution OSEP technical assistance in key areas, e.g., dispute resolution OSEP will design a desk audit process for all States OSEP will conduct a desk audit for every State over next four years Desk audit to include State accountability, dispute resolution and data quality Option to conduct on-site reviews where necessary to collect additional data/provide technical support

10 Option 1 Make a finding of noncompliance Option 2 Verify whether data demonstrate noncompliance, and then issue finding if data do demonstrate noncompliance Option 3 Verify LEA has corrected noncompliance before State issues written findings of noncompliance, in which case State not required to issue written finding of noncompliance

OSEP - System of Support Intensive and Sustained Support - TA provided to select States - services are a negotiated set of activities designed to reach a valued outcome Targeted Support - TA provided to multiple States based on common needs in a few specific areas Universal Support - TA provided to all States - services include the distribution of resources with or without a direct request for the information

If our monitoring is changing, how and why???

TIER I All LEAs every year APR indicator data LEA APR determinations and corresponding Response Tables CEIS determinations LEA Self-Assessments for Disproportionality Desk monitoring of statewide student management system Desk monitoring of statewide fiscal management system Standards and Assurance program data Dispute resolution systems Fiscal monitoring

Tier II Selected LEAs Self-monitoring of general program and student level compliance to be reported to SEA Internal self-monitoring of general program and student level compliance not to be reported to SEA

Tier III Selected LEAs Comprehensive on-site monitoring of general program and student level compliance Targeted on-site monitoring of general program and student level compliance

System of Support Web-based resources for all programs Monthly TA focus for all programs LEA Academy for all programs Participation in regional LEA meetings Targeted support for selected LEAs – Response tables – Self-assessment – On-site monitoring – Self monitoring – EDR pilot schools Targeted support upon request

Monthly TA Focus SeptOctNov Monitoring Procedures New Forms EDR Pilot Due ProcessEDR Pilot Residential Program Approval Due Process Residential Programs Self-Assessment Response Tables

Monthly TA Focus JanFebMar SB IEP Annual Performance Report Determination Process EDR PilotIEP Accommodations for Testing Dismissals for Graduation EC TransitionEDR Pilot

Monthly TA Focus AprilMay Self-Assessment for Disproportionality Response Table Process for APR Indicators EDR Pilot

What’s New? Teacher Interview will be in survey format Classroom observation will include follow-up to survey Classroom observation will verify IEP implementation

Compliance Action Plans (CAPs) What’s New?

Compliance Action Plan (CAP) LEASEA Identifies reason for noncompliance Supports LEA in identifying reason for noncompliance Identifies corrective actionsSupports LEA in identification of corrective actions Approves corrective actions Identifies schedule for correction Approves schedule for correction Implements plan for corrections Supports LEA in implementation of corrections Provides evidence of corrections according to schedule Sets schedule for reviewing evidence

What’s New? Monitoring Procedures Manual – Posted on our website – Tool for us – Tool for you

What’s New? Monitoring documents will be in a survey format with corrective steps aligned to each item The survey will eventually be web-based with the option of paper forms Scantron software will be used to generate reports of student specific noncompliance and compliance issue areas

What’s New? Program Approval

Special Ed. Employee Module (APSCN section) There will be no Cycle 2 submission All “Special Ed. Employee” data will be submitted for Cycle 4. Teacher caseload (EC and K-12) will be tied to child count (Dec. 1) next year Teacher caseloads (EC and K-12) will be reviewed during on-site monitoring ADE Standards will flag LEAs for per period range Licenses for contacted providers will be reviewed during on-site monitoring Waiver requests are still required for class size and caseload

What’s New? Reviewing all forms - Standards-based IEPs (April 1, 2013) Prior Written Notice (October 1, 2013) Notice of Conference (October 1, 2013) Piloting new EDR

What’s on the horizon? Transfer procedures guide IEP amendment guide Extended School Year guide More IEP samples More Prior Written Notice of Action samples EC transition guide for Kindergarten Waiver

Save the Date!! Residential programs LEAs with residential programs

Questions to Consider… What is one area you need to focus on to improve results for students with disabilities in your program? What supports do you need? What would a related monitoring priority be?

Short Term Goals Identify priority items on General Program Checklist Identify priority items on Student Folder Checklists Forms Prior Written Notice Notice of Conference EDR Revise verification procedure to include written documentation for districts Data pull for Referral Tracking Teaming process and schedule to review areas of non- compliance Review Program Approval process

Long Term Goals Integrated system of monitoring more fully utilizing data systems to: – Determine monitoring priorities – Ensure compliance with special education regulations – Increase the District’s performance in meeting SPP targets Reduce paperwork and clarify due process procedures for districts to: – Ensure transparency – Promote consistency Redistribution of human capital to allow more time for: – Assisting districts in improving their special education programs – Working with special education consultants and the broader ADE to support districts in increasing results for students with disabilities Implement procedures for cross regional teams to review: – Monitoring data (electronic and onsite) – District Self Assessments and Response Tables – ACSIPs

Long Term Goals Integrated system of monitoring more fully utilizing data systems to: – Determine monitoring priorities – Ensure compliance with special education regulations – Increase the LEA’s performance in meeting SPP targets Reduce paperwork and clarify due process procedures for districts to: – Ensure transparency – Promote consistency Redistribution of human capital to allow more time for: – Assisting districts in improving their special education programs – Working with special education consultants and the broader ADE to support districts in increasing results for students with disabilities Implement procedures for cross regional teams to review: – Monitoring data (electronic and onsite) – District Self Assessments and Response Tables – ACSIPs