Selecting an AP Automation Provider Brien Cassidy, Project Manager for a Major Film Studio Paul Kerins, VP of Sales at iPayables May 2014

Requirements Eliminate Paper Through Electronic Invoice Submission Lower Processing Cost Issue Payments Based on Terms Improve Visibility Single DOA for PO & Non-PO Invoice Approval

Eliminating Paper Invoices Invoice Submission Options: Scan & Capture Supplier Online Invoice Submission (PO Flip) Payer Online Entry (Check Request) Invoice Upload

Reducing Processing Cost Processing Costs: Labor Automation Provider -Hosting Fee -Transaction Processing Cost -Seat License

Payments Based on Terms Use Standard Payment Term (60 days) in the Absence of a Contract Invoice Date + Payment Term = Due Date Vendors have Visibility to their Payment Terms Flexibility to adjust when needed/required. – Invoice Works, users have ability to adjust

Improving Visibility Approvers receive notifications when invoices arrive in their approval queue – Approvers are able to see when the invoices was submitted, when it was approved and when it is due. Suppliers are able to view their submitted invoices in the system and see if they have been paid or who they are with for approval.

Single DOA for PO Approval & Non-PO Invoice Approval DOA is maintained centrally in ERP DOA Owned by Compliance Ability to adjust DOA if necessary

Lessons Learned Supplier self invoicing is necessary to eliminate paper invoices Ability of payer to enter invoices electronically eliminates scan & capture issues Ease of use, gaining user acceptance Continuity of solution provider support

Keys to Success Standardized DOA Structure Communication plan that includes, Suppliers, Key Stake Holders & End Users. Responsive Project Manager Ability to Modify System to Comply With Your Process, not the Other Way Around.