Presenter: Lucy Parker

What will be covered?  A brief overview of new 2007 look and feel.  The differences between Templates, Layouts, Themes and Masters.  Design Tips  Customizing your presentation thru Layouts, Themes and Masters (fonts, colors, backgrounds, logos, etc).  Hands-on practice. 2

New Look and Feel for 2007  The traditional toolbars, as we knew them, have been replaced by the Ribbon. The use of the Ribbon is standard across all of the Office 2007 applications (Word, Excel, PowerPoint, etc) and is dynamic to each. 3

Different Views  Normal View: Default view and consists of three panes. 4 Slides & Outlines Tab

Different Views, cont…  Slide Sorter View: Displays all slides as thumbnails. 5

Different Views, cont…  Notes Page View 6

Different Views, cont…  Slide Show View: Shows you how your presentation will look projected onto a screen. 7

Different Views, cont…  Slide Master View: Displays the master slides for your presentation. 8

Create a New Presentation  Pre-made template  PowerPoint built-in  Microsoft Office Online  Blank presentation with placeholders  Templates based on presentations  Existing presentation 9

Starting with a Template 10 Office button Installed templates Microsoft Office Online templates

Templates Provide Designs  A theme  A layout  Content 11

Example Template 12

Modifying a Template  Add standard elements  Change font style or size  Modify layout  Move the object  Change the size  Delete a placeholder 13

Slide Layouts When you change the layout on a slide, you change the type and/or positioning of the placeholders on it. This does not effect fonts, etc. 14 Placeholders Title Slide Title & Content Two Content

Slide Layouts  Placeholders hold content  Placeholders control element location  Placeholders can be deleted  Placeholder size can be changed  Placeholders can be moved 15

Themes  Themes allow you to apply unified formatting to your presentation. This includes backgrounds, fonts and colors. 16 Same Content / Three Different Themes ConcourseOrielSolstice

Applying and Modifying a Theme 17 Colors Fonts Effects Background Styles

Color Gallery 18 Create new color themes Colors in theme

Fonts Gallery 19 Title font Body font Same font used for both Different fonts for title and body

Effects Gallery 20 Shadow Glow 3-D Flat Soft glow

Background Styles Gallery 21 Preview Customize background

Visual Design Rules of Thumb Appeal and professionalism Design for your audience Simpler is Better! Keep the design elements simple Avoid cluttering the slides with extra graphics and too much information Select a group of colors that work well together & use throughout Write clear, concise non-sentence structures 22

Visual Design Rules Cont.. Text Design Elements Rules Do not underline text DO NOT USE ALL CAPS Use Bold & Italics sparingly Avoid text that leaves one word on a line on its Own Avoid using multiple spaces after punctuation (White River) 23

Visual Design Rules Cont.. Font style Select one and stick to it! Make sure fonts are big enough to read! Serif Sans Serif Decorative Unified Design – Keep it Consistent Readability – 36/28 Points (Font Size) Focal point – The way the image leads the eyes 24

Accessibility Features Adding Alternative Text to Graphics Use the themes delivered within the PowerPoint software. Think twice when adding animations. Are they necessary to the presentation? Use the object shortcuts for inserting and creating graphs and tables. If an external document is inserted into a presentation (embedded), the inserted document must also be accessible. Use an external editing program such as LecShare to make sure the presentation is accessible (

Design for Audiences 26

Rehearse Timing ARIVE EARLY Know your audience MAINTAIN EYE CONTACT 27 Delivery Tips

Serif or Sans Serif? 28 Decorative Sans Serif Serif

Unified Design Inconsistent Design Consistent Design 29

7 X 7 Guideline  Seven words per line  Seven lines per slide Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent Decisions, Decisions

Readability  Titles  Use title case  36 points +  Bullet points  Use sentence case  28 points + Don’t forget the 7 X 7 guideline! 31 7

Focal Point 32 Rehearse Timings Arrive Early Know your audience Maintain eye contact

Masters  Allows you to add repeated content, such as a logo or background graphic. 33

Masters, cont…  Adding something to a Master slide, means that it will repeat on every new slide for that particular Master.  If you want to add a logo or background graphic to just a few slides, skip the Master and add them on an individual basis. 34

Outlines  Fast  Organized  Sequenced  Offers a global overview 35

Outline View 36

Editing the Outline  Cut  Copy  Paste  Drag and drop  Find and replace  Apply formatting 37

Expand or Collapse the Outline 38 Expanded view Collapsed view

Printing the Outline 39 Print option

Importing Outlines  Word outline  Other word processing applications  Rich Text Format -.rtf  Plain Text Format -.txt 40

Importing an Outline 41

Headers and Footers 42 Footer Slide number

Setting Up a Footer 43 Date style Title slide checkbox Apply to current slide only

Setting Up the Header 44 Tabs Fixed date

Reuse Slides 45 Add Slide button Reuse Slides option

Reuse Slides (continued) 46 Reuse Slides pane Thumbnail of slide Browse button

Package to CD or folder  Must have Windows XP or later  Must have a CD Burner  Package in MS Office PowerPoint 2007 Viewer  Enables you to show it on a computer that does not have PowerPoint  Files are converted to older formats such as.ppt,.pot,.pps  Package it just as it is, to be presented within PowerPoint  Choose Options, Archive

Info & Help  If you need help finding something or aren’t sure how to do something, use the Help feature within PowerPoint.  You can also find online tutorials on the Microsoft website under the Help & How To section.  Use YouTube ! 48

Contact Information Lucy Parker Dept. of Computer Science California State University, Northridge (818) Office (310) Cell

Questions? 50