FY12-PRC Board of Trustee(BoT) Policy T92-031,  Policy for Management of University Funds,  Procurement Policy, Appendix A, as revised  Business Expense Policy, Appendix C.

Consulting Services Operational Services ******* Contract for Services University Sub-contract

 Post Audit for Services < $5,000  Contracts Required >$10,000  Purchase Order only ≤$10,000  University Sub-contract  Independent Contractor: Human Resources when hiring Individuals

 Mandatory Competitive Procurement Contract Usage  Non-employee Compensation—DV to Controller ◦ Honoraria, Participant Costs ◦ Human Subjects, Other Research UMB Student Payments—DV to Bursar Prizes, Awards, Scholarships, Participant Costs

 Non-employee Reimbursements—DV to Controller

 New—Determination of Independent Contractor Status form  Human Resources will make Determination

Competitive Procurement Contracts--Mandatory  Campus Contracts  University Contracts  State Contracts  MHEC Contracts

Consulting Contracts Services outside course of University’s usual business. Unique, highly skilled services.

Operational Services Services are Necessary and Routine for operation of University and/or Repair and Maintenance Not practicably performed by University employees

University Sub-contracts  Contracts where University agrees to provide services  For Consulting or Operational Services using external grants or sponsored programs  New contract—Procurement website

Post Audit Transactions <$5,000

All Contracts ≤$10,000 Best Value Purchase Requisition  1. Detail Scope of Services  2. Period of Performance  3. Rate Purchase Order = Contract

All Contracts >$10,000 Purchase Order + Contract for Services/ University Sub-contract Unless Competitive Procurement Contract

Consulting Contracts >$10,000 and ≤$50,000 Best value Enter Purchase Requisition and Create a Draft Contract

Consulting Contracts> $50,000 Public Bidding Required* *unless Competitive Procurement Contract Lowest Responsive, Responsible Bidder Preference to MA vendors Process takes 4-8 weeks Procurement creates contract

Operational Contracts >$10,000 and ≤$25,000 Best value Enter Purchase Requisition and Create a Draft Contract

Operational Contracts >$25,000 and ≤$50,000 Best value– 3 written quotes Enter Purchase Requisition and Create a Draft Contract

Operational Contracts> $50,000 Follow Consulting Services Procedures

Contract Signatures Department Head >$50,000 Confirms Commitment Authorized University Officials to Sign Contracts Assist. VC for Contracts and Compliance VC for Administration and Finance Chancellor

Processing Rules at a Glance

Change in Processing Purchase Orders Approval/Workflow Purchase Order will be scanned to department for further distribution

Department Services Review Group Janis Mahoney