Report Writing Training Presentation

 Written Communication  Types of Written Communication  Effective Note Taking  Principals  Guidelines  Appropriate Grammar

Types of Written Communication Printed Messages Memos Training Manuals Operating Policies Letters

Efficient Note Taking  Purpose of note taking  Know when to take notes  Note verbal & nonverbal communication  Check for accuracy  Duration of keeping notes

Principles of Effective Report Writing  Guidelines  Types of reports  Resource materials  Creating a Checklist

Checklist  Identify the purpose/objectives of the report  Collect & organize information  Create an outline of the report  Start writing  Review the report

Investigative and Incident Report Writing Audience Unlimited readers Formal / Professional Tone Neutrality Unbiased Factual Objective

Time Frame Written promptly (within 24 hrs) Gives detailed information with proper sequencing Questions Answers the following: Who, What, When, Where, Why, How Investigative and Incident Report Writing

Grammar  Importance of grammar  Common Errors  Proofreading  Correct practice

Applying Best Practices  Correct Format  Organization  Check Spelling  Check Grammar

Conclusion  Written communication has many forms and uses.  Effective note taking is vital to create a factual report.  Effective report writing lends credibility to an investigation.  Correct application of grammar is important to convey the correct information in the report.

References Bradley, S. (2006). How Important Is Proper Grammar And Word Usage To Effective Communication? Retrieved from HRS. (n.d.) Written Communication. Retrieved from IG Legal staff. (n.d.) Investigation Manual, Chapter 6 – Interviewing. Retrieved from %20Interviewing.doc Wood, K. (2010). Tips For Writing An Incident Report. Retrieved from