Mott Community College Employee Forum Mott Community College June 26, 2012 College Budget/Finances

2 STRATEGIC PLAN 7-0. Budget/Finance 7-1. Focus on controllable revenues and costs to sustain our current reputation and facilities and provide funding for strategic priorities 7-2. Establish short and long-term budget and finance priorities that provide a balanced approach to the needs of a learning organization with the flexibility to realign resources 7-3. Implement a comprehensive strategy to address the long-term deficit which enables us to continue to provide affordable high quality education A balanced approach _____________________________________________________________________

FUNDING SOURCES ( ) State Aid Property Taxes -Operating -Debt Tuition 3

Trends in Funding Sources & Enrollment

Projected Property Tax Funding FYE 2010 through FYE

Percentage of Property Tax and State Aid of Total Funding 6

THEN and NOW 7 State Aid Funding $15,344,107 State Aid Funding $14,383,600

Trends in Funding Sources & Enrollment, Fiscal Year Equated Students (FYES) 8

Prior Years Budget Balancing Steps 9

Prior Year Budget Cuts Decreased Hiring (Open Position Pool)$ 750,000 Cut funding to Reserves$1,150,000 Capital Funding Reduction$3,000,000 Debt Contribution$ 850,000 Cut Contingency $ 750,000 Total budgetary expenditure cuts$6,500,000 10

Prior Year Budget Cuts (continued) Total Budgetary Expenditure Cuts $6,500,000 Prior Year Shortfall ($8,100,000) Shortfall Remaining ($1,600,000) Received from tuition increase 11

CURRENT YEAR BUDGET IMPACT 12

FYE 2013 Impact in Dollars 13 $5,795,000

Tuition Keeps Up with Lost Funding/Increase in Non-controllable costs for FYE $40.87 $148.92

What if Tuition Covered State Aid Losses?

Steps Taken to Control/Cut Costs 16

Expenditure Reductions 1)Energy Conservation Project - Utility costs averaged 8.2% in 2003, Now they are 3.1% 2)Hold on vacant positions Average savings of $750K per year 3)Change in timing of custodial shift Savings of approximately $170K per year 4)Eliminating and restructuring food service Was losing approximately $100K per year Now generating $48K per year in revenues 17

Expenditure Reductions 5)Utility Reduction Analyst Project Resulted in $720K savings between on Telecommunications/IT, Water, and Waste 6)Course Section Efficiency Maximizing section seat count before adding new sections 7)Discretionary budget cuts Average savings of $400K per year 8) Reduction of ORP (optional retirement plan) costs Average annual savings of $400K 9)Combining Deans position Fine Arts and Social Science combined saving $168K per year 10) Outsourcing custodial and grounds work at sites Savings of approx. $350K per year 18

Expenditure Reductions 11) Health Insurance changes to coverage and plans Savings $550K 12)New print shop lease Savings of $200,000 per year 13)New Auditors Savings of $60,580 over five years 14) Employee Contract Bargaining Employees agreed to pay freezes with incremental increases over 9 years at 1.35% Industry average is 2.8% – Savings of $460K per year 19

Compensation as a Percentage of the General Fund Budget Compensation expense would be $1.25 M higher if it was at 2001 levels as a percentage of budget. Ten year average salary increases are 1.35%.

Current Year Budget Balancing Steps 21

Current Year Budget Cuts Decreased Hiring (Open Position Pool)$ 350,000 Health Insurance Savings$ 600,000 State Aid Increase$ 637,000 Cut Reserve Funding$ 620,000 Capital Funding Reduction$1,060,000 Cut Contingency $ 900,000 Total budgetary expenditure cuts$4,167,000 Beginning shortfall ($5,795,000) Shortfall remaining ($1,628,000)

THE FINANCIAL AID AND TUITION RELATIONSHIP 23

Tuition and Financial Aid 24

FEDERAL FINANCIAL ASSISTANCE PELL GRANTS 25

Increased Five-Fold in Ten Years

Pell Distribution – 10/11 Awarded Educational Tuition & Fees Educational Books & Supplies Charges Non- Educational Govt. Refund $27,919,272$18,729,369$4,491,705$4,698,199 Sample of Approx. 9,540 Students

Pell Distribution – 11/12 Awarded Educational Tuition & Fees Educational Books & Supplies Charges Non- Educational Govt. Refund $31,013,885 $21,128,548$4,493,632$5,391,705 Sample of Approx. 9,700 Students

Pell Award & Cost of Tuition Mott Community College In-District (Published 12/13) Saginaw Valley State University In-State Pell Awarded$5,550 Tuition & Fees (30 contact hours) $3,644$8,134 Books & Supplies$1,000 Difference$906-$3,584 Student Needs Unmet Student Receives Remaining Balance

THE AMERICAN OPPORTUNITY TAX CREDIT (AOTC) “ PELL for Most EVERYONE ELSE ?”

Pell American Opportunity Tax Credit (AOTC) “Pell for Most Everyone Else” Maximum Award$5,550$2,500 EnrollmentSliding Scale up to full-timeAt least Half Time Income LimitsExpected Family ContributionModified AGI< $80,000 Single < $160,000 MFJ Program of StudyDegree or Certificate-Accredited Institution Can be used forTuition, fees, books, equipment, supplies, leftover can be for living expenses Tuition, fees, books, equipment, supplies Length of Award6 years4 years Other EligibilityNot convicted of a felony drug offense Available Financial Aid (Pell and American Opportunity Tax Credit) Estimated - $14.3 Billion available annually for AOTC

American Opportunity Tax Credit (AOTC) How did they get this?

INTENT OF THE AMERICAN OPPORTUNITY TAX CREDIT “That means reducing financial aid for 8 million students and leaving our community colleges without the resources they need to prepare our students for the jobs of the future.” The Amelias, Maynards, Mahans…..How about the Students?

The Students  Joe and Jane are 28 years old  They are married and live in Genesee County  They have a 3-year old daughter, Mary

More about Joe and Jane  Joe went into construction right out of high school but unfortunately has been laid off more than employed for the past 4 years  Jane is a paralegal, attending MCC at nights working on transfer program

Joe and Jane in 2011  This was an especially rough year for the Students  Joe was laid off most of the year and and had to collect nearly $11,000 in unemployment benefits $11K = almost 1/3 of their Household Income

Financial Aid  Jane applied for a Pell Grant at MCC  Unfortunately she was ineligible due in part to the fact that the EFC Formula considered their family earnings and Adjusted Gross Income of $39,787 too high for a family of 3  Fortunately, MCC offered a payment plan that helped tremendously Pell Grant

Tax Time March 2012  In March, 2012, the Students filed their tax return  Due to their income level and a new Higher Education Tax credit, the Students were delighted to receive a refund of $2,178 for their tuition Net Tuition Cost for Full Time for 1 Year at MCC = $535 Comparable to Tuition and Fees in or $21/contact hour

More in 2012  Joe and Jane were advised by their CPA  That Jane should reduce her federal withholdings to get more money throughout the year instead of waiting until tax time  The Students were worried since Joe was back to work, their income would be too high.  Their CPA informed them that the income limits were $160,000 MFJ and $80,000 Single Reduce withholdings CPA

EXPANDED BENEFIT OF A REFUNDABLE CREDIT  Tax Year 2011  Students Total Tax Liability equaled $1,658  They had Paid in (withheld from wages) $2,699  Refund without any credits would be $1,041  But Wait……  They were refunded with the AOTC $3,219  Only the Hope Credit?……  The refund would have been $2,348  Or a “Federal Financial Aid Award” of $871

More in 2012  Tax Year 2012  CPA calculated that tuition/fee amounts = $2,957 for 24 contact hours  Higher Education Refund (from improved tax credit) = $2,239  Net tuition/fee for full-time = $718 or  $29/contact hour or rates

Total tuition/fees increase Annual Amount $ Increase AOTC Refundable Credit Year: Contact Hours (PT) Contact Hours (FT) Contact Hours (FT) Tuition Increases and Amount Refunded from the AOTC

BUDGET SHORTFALL Remaining Shortfall $ 1,628,000 Tuition To Cover $9.18/contact hour

A Comparison to 7 Other Michigan Peer Community Colleges Based on 2010 –2011 ACS Data

MCC is 3 rd Lowest in Millage Rate, and has the Largest Property Tax Decline

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MCC is 4 th lowest in Total Revenue

Tuition & Fees: Local Comparison CollegeYearly Tuition & Fees Mott CC 3,644 Saginaw Valley University 8,134 Eastern Michigan University8,637 University of Michigan - Flint 9,182 Oakland University 9,938 Baker College - Flint10,080 Ferris State University 10,440 Central Michigan University 10,950 University of Michigan – Ann Arbor12,634 Michigan State University12,821 Davenport University 15,150 ITT Technical of Flint31,272 Kettering University 33,946 Cost as based on in district/state rates from the College’s web sites MCC’s annual cost is approximately 45% of that of the next most affordable college/university in our area. 50

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Key Assumptions – Revenue Tuition and fee revenue increases at 3.9% each year Property tax revenue decreases for 1 year with flat and slight increases ( %) thereafter Mill Voted Operating Millage is renewed for 10 years starting with FY08-09 State appropriations increase at 3% for two years and 2% increases thereafter Other revenues increase by 2% each year Total revenue increases by avg. of 2.8% 52

Key Assumptions - Expenses Salaries and wages increase by 3.1% for one year and then 3.8% thereafter Fringe benefits increases at a historical average rate of 4.5% each year Other expenses increase by avg. of 3% each year Total expenses increase by avg. of 3.7% each year 53

Projected General Fund Deficit would be $12.9 Million at end of FY18-19, if current trends continued (Revenue growth of 2.8% vs. expenditure growth of 3.7%) Based on an average projected gap of $3.2 million per year to be filled with budget-balancing solutions Short-term savings and flexibility continues to be key Long-term strategy of managing total compensation costs 54

7 Year Forecast at June 2012 Forecasts:>>>>>>>>>>>>>>>>>>> Note: the forecast illustrates proforma data if current trends were to continue. The College is obligated to balance it’s budget each year and will take necessary steps to do so. 55

COMMENTS/QUESTIONS? 56