COMPREHENSIVE PowerPoint Tutorial 3 Adding Special Effects to a Presentation

XP Objectives Insert slides from another presentation Create and apply a custom theme Add a background picture Customize bullets Add a textured background New Perspectives on Microsoft Office PowerPoint 20072

XP Objectives Apply sound clips and a movie Create and format a chart (graph) Create, modify, and format an organization chart Apply slide transitions and animations Use the pointer pen during a slide show Hide slides in a presentation Prepare a presentation to run on another computer Give a presentation in podium mode New Perspectives on Microsoft Office PowerPoint 20073

XP Planning the Presentation Purpose of the presentation Type of presentation Audience Audience needs Location of the presentation Format New Perspectives on Microsoft Office PowerPoint 20074

XP Inserting Slides from Another Presentation In your current presentation, navigate to the slide before where you want to insert the slides from another presentation In the Slides group on the Home tab, click the New Slide button arrow Click Reuse Slides to display the Reuse Slides task pane In the task pane, click the Browse button, then click Browse File to open the Browse dialog box New Perspectives on Microsoft Office PowerPoint 20075

XP Inserting Slides from Another Presentation Navigate to the slides you want to insert into the presentation in the PowerPoint window, click the file, then click the OK button In the task pane, select or deselect the Keep source formatting check box to retain or not retain the formatting of the slides you want to import Click each slide you want inserted into your presentation New Perspectives on Microsoft Office PowerPoint 20076

XP Inserting Slides from Another Presentation New Perspectives on Microsoft Office PowerPoint 20077

XP Creating a Custom Theme Using an existing or new presentation, create the desired theme colors, bullets, fonts, background color, and background graphics Click the Office Button, click Save As to open the Save As dialog box, click the Save as type arrow, then click Office Theme; or click the Design tab on the Ribbon, in the Themes group, click the More button, and then click Save Current Theme to open the Save Current Theme dialog box with Office Theme already selected in the Save as type box Navigate to the desired location, type a filename, then click the Save button New Perspectives on Microsoft Office PowerPoint 20078

XP Creating a Custom Theme New Perspectives on Microsoft Office PowerPoint 20079

XP Adding a Textured Background Go to the slide to which you want to apply the textured background Click the Design tab on the Ribbon In the Background group, click the Background Styles button, then click Format Background at the bottom of the backgrounds gallery to open the Format Background dialog box Click the Picture or texture file option button New Perspectives on Microsoft Office PowerPoint

XP Adding a Textured Background Click the Texture button to display a gallery of textured backgrounds If you want to apply the textured background just to the current slide, click the desired texture Click the Close button or click the Apply to All button if you want to apply the textured background to all the slides in the presentation New Perspectives on Microsoft Office PowerPoint

XP Adding a Textured Background New Perspectives on Microsoft Office PowerPoint

XP Inserting Sounds and Movies into Your Presentation Go to the slide in which you want to insert the sound Click the Insert tab on the Ribbon In the Media Clips group, click the Sound button arrow, then click the desired source of the sound file on the menu Select the sound file from a specified folder and click the OK button When asked how you want the sound to start in the slide show, click the Automatically or When Clicked button New Perspectives on Microsoft Office PowerPoint

XP Inserting Sounds and Movies into Your Presentation New Perspectives on Microsoft Office PowerPoint

XP Inserting Sounds and Movies into Your Presentation Go to the slide in which you want to insert the movie Change the layout to include an empty content layout, then click the Insert Media Clip button in the content layout placeholder to open the Insert Movie dialog box, or click the Insert tab on the Ribbon, in the Media Clips group, and click the Movie button; Insert Movie dialog box opens Navigate to the folder containing the movie, click the movie filename from a specified folder, then click the OK button When prompted about how the movie or sound will start in slide show, click the Automatically or When Clicked button New Perspectives on Microsoft Office PowerPoint

XP Inserting Sounds and Movies into Your Presentation New Perspectives on Microsoft Office PowerPoint

XP Creating a Chart (Graph) Change the slide layout to one of the content layouts, then click the Insert Chart button in the content placeholder; or click the Insert tab, and then, in the Illustrations group, click the Chart button; Insert Chart dialog box opens Click one of the chart icons in the Insert Chart gallery, then click the OK button; PowerPoint automatically opens a Microsoft Excel worksheet New Perspectives on Microsoft Office PowerPoint

XP Creating a Chart (Graph) Edit the information in the worksheet for the data you want to plot Modify the chart layout, style, format, data, or other features, as desired Click outside the chart area to make the chart inactive New Perspectives on Microsoft Office PowerPoint

XP Creating a Chart (Graph) New Perspectives on Microsoft Office PowerPoint

XP Building and Modifying an Organizational Chart Go to the slide in which you want to insert an organizational chart Change the slide layout, if necessary, to one of the content layouts, then click the Insert SmartArt Graphic button, or click the Insert tab, then, click the SmartArt button in the Illustrations group; Choose a SmartArt Graphic dialog box opens Click Hierarchy in the pane on the left side of the dialog box to select the type of SmartArt graphic you want New Perspectives on Microsoft Office PowerPoint

XP Building and Modifying an Organizational Chart In the SmartArt gallery of hierarchy graphics, click Organization Chart, then click the OK button In the organization chart boxes, type the personnel names, positions, or other information, as desired Add subordinate and coworker boxes as desired Click anywhere outside the organization chart area New Perspectives on Microsoft Office PowerPoint

XP Building and Modifying an Organizational Chart New Perspectives on Microsoft Office PowerPoint

XP Applying Special Effects Special effects—such as fading out of one slide as another appears, animated (moving) text, and sound effects to accompany actions—can liven up your presentation, help hold your audience’s attention, and emphasize key points Special effects can also distract or even annoy your audience New Perspectives on Microsoft Office PowerPoint

XP Adding Slide Transitions Switch to Slide Sorter view, then select the slide(s) to which you want to add a transition Click the Animations tab on the Ribbon In the Transition to This Slide group, click the More button to display the gallery of transition effects Click the desired transition effect in the gallery New Perspectives on Microsoft Office PowerPoint

XP Adding Slide Transitions In the Transition to This Slide group, click the Transition Sound button arrow to insert a sound effect that accompanies each transition In the Transition to This Slide group, click the Transition Speed button arrow to modify the speed of the transition In the Transition to This Slide group, click the Apply To All button to apply the transition to all the slides in the presentation New Perspectives on Microsoft Office PowerPoint

XP Adding Slide Transitions New Perspectives on Microsoft Office PowerPoint

XP Animating Bulleted Lists In Normal view, select the object to which you want to add an animation effect Click the Animations tab on the Ribbon In the Animations group, click the Animate button arrow to display a menu of animations, then click the desired animation or In the Animations group, click the Custom Animation button to open the Custom Animation task pane New Perspectives on Microsoft Office PowerPoint

XP Animating Bulleted Lists Click the Add Effect button, point to a style, and then click More Effects to open the Add Entrance Effect dialog box Click the desired effect, then click the OK button Click the Start arrow to choose when the animation starts Click the Speed arrow to choose the speed of the animation New Perspectives on Microsoft Office PowerPoint

XP Animating Bulleted Lists New Perspectives on Microsoft Office PowerPoint

XP Marking Slides During a Slide Show Right-click anywhere on the screen, point to Pointer Options on the shortcut menu, then click Felt Tip Pen Click the left mouse button, then drag to mark the slide New Perspectives on Microsoft Office PowerPoint

XP Hiding Slides Go to the slide you want to hide Click the Slide Show tab on the Ribbon In the Set Up group, click the Hide Slide button New Perspectives on Microsoft Office PowerPoint

XP Preparing the Presentation to Run on Another Computer PowerPoint Viewer, a separate program that you can install and use on any computer running Windows to show your PowerPoint presentation To prepare the presentation to run on any computer, use the Package for CD feature to create a CD or a folder that you can store on portable media New Perspectives on Microsoft Office PowerPoint

XP Preparing the Presentation to Run on Another Computer New Perspectives on Microsoft Office PowerPoint

XP Delivering a Presentation with Two Monitors (Podium Mode) If necessary, turn on multiple monitor support Click the Slide Show tab on the Ribbon In the Set Up group, click the Set Up Slide Show button New Perspectives on Microsoft Office PowerPoint

XP Delivering a Presentation with Two Monitors (Podium Mode) New Perspectives on Microsoft Office PowerPoint