Annual Member’s Meeting January 22, 2013 *Please be sure to sign in when you arrive

 Governing Board  President - Richard Chandler  Vice President – Shaun Efferson  Treasurer – Andre Duplantier  Secretary – Benny King

 The board will present updated information for business conducted in 2012 and proposed objectives for the coming year.  The board will ask for objections to proposals. If there are no objections, an unanimous decision will be recorded. Otherwise, the discussion will be tabled and a vote will be held following the presentation.  There will be an opportunity for questions and answers following the presentation.

 Collections Summary  Financial Summary  Accomplishments  Maintenance  Proposed 2013 Projects  Dues  Board Nominations  Q&A

 2011  Dues received  63 of 70 (90%)  Dues received with assistance of Attorney (Lawyer Fees involved)  5  Liens recorded  8  Liens cancelled  1  2012  Dues received  66 of 70 (94%)  Dues received with assistance of Attorney (Lawyer Fees involved)  5  Liens recorded  6  Liens cancelled  2

 2012 Liens Filed  1958 Ashland (2011 lien also filed)  1780 Ashland (2011 and 2010 liens also filed)  1768 Ashland (2011 lien also filed)  8554 Ormand (2011, 2010, and 2009 liens also filed)

 Current Cash Assets $31, (including some 2013 dues already deposited. As of 1/10/13)  2012 Income  $18, Dues Received  $66.08 – Bank Interest (some 2012 dues received in Also includes liens received)  2012 Expenses  $19,  2012 Net Savings  -$690.02

 2012 Board efforts  New Governing Board and Board Members  Implemented transparency for budget and expenses via website for homeowner review  Fall Fest 2012  Implementation of the Architectural Committee  Website, Facebook and Distribution List  Neighborhood Workdays

 What does the HOA maintain?  Frontage  Front fence, signage, ditch, etc.  Boulevard  Irrigation  lighting  Cul-de-sac  Tract “A”  Drainage servitudes

 What is Tract “A”?

 Boulevard update  Potential new landscaping projects  New information board to be installed  Investigate minimal improvements to Tract A in order to make it usable.  Brush cleanup and grass cutting  Or investigate potential sale  Security System  Looking into potential camera system for front entrance

 Board recommends maintaining dues at $300/yr.  This rate should sustain smaller projects similar to those completed in the past, and allow for enough reserves to cover unforeseen legal expenses, repairs, etc.

 Notices  Restrictions  Property subject at closing  Available at Clerk of Court  Posted on HOA website  Annual Meeting  Notice posted on Website  1 st Statement Mailing in December  2 nd Statement Mailing in February  Demand Letter  Lien

 Timeline for 2013  1 st Statement Mailed December 15, 2012  Payable January 1 st, 2013  Late January 31 st, 2013  2 nd Statement mailed in early February  Collections process begins in March  Demand Letters go out in April  Liens Filed in May

 Fees  Interest  10% per annum  Demand letter  $75 Attorney fee, plus postage  May require multiple letters  Liens  $75 – Attorney fee for lien  $55 – Lien recording fee  $55 – Lien cancellation fee  $75 – Attorney fee for lien cancellation  $260 total, plus postage

 1 st Demand sent to Home Owner of record.  Will begin requesting address correction to increase success of future demands.  Historically has a 65-70% success rate.  Prior to filing lien, will perform “mini- abstract” to ensure accurate Home Owner information.  Send 2 nd Demand if necessary, otherwise file lien.  Follow up at 5yr mark to renew lien if necessary.

 Requirements  Must attend monthly board meetings (typically 11 per year). Absence for two or more meetings forfeits board membership.  Must be willing to serve and represent home owners in any public matter or public hearing affecting the subdivision.

 Q&A

 Slides available at  Information also available at our Facebook page: Richland Homeowners Association  Neighborhood Group 