TEMPLATE PRESENTATION BY THE CHAIR OF THE WORKING GROUP TO CONDUCT THE TECHNICAL REVIEW OF THE BUDGET FEBRUARY, 2015 QMPR

Guiding principles for the preparation of the QMPR Based on the requirements of the Annex to the program-budget Resolution Results-driven (need for more explanation) Standardized and in line with program-budget (common format)  Program-Budget constitutes the basis while QMPR tracks progress Information consolidated to reduce volume and for ease of reference

Introduction Section Highlights from this quarter “Key developments”– Use this section to summarize any issues, including cash flow Some programmatic results by pillar Financial Overview – any major variance? Human resources – any major shifts or changes? Compliance oversight - what major events? Or any other topic as required

Introduction Section, con’t. Financial information 1. Expenditures to date – Includes Budget and balance forward at year start and execution, for Regular Fund and ICR Expenditures to date – 2. Explanations of adjustments greater than 5% of approved budget Explanations of adjustments 3. Combined financial table [sources of financing and total Treasury Fund (quota collection, donor contributions, Specific funds, interest, revolving funds, trust funds, etc…)] – New 4. Information on quotas by member state (received to date) 5. Liquidity Risk Assessment (combine monthly projections and payment plans by member states into a single table) - New 6. Contributions of member states by fund 7. Disbursement by location – Provide description of major projects Disbursement by location 8. Travel report –For the reporting period - New Travel report 9. Statement of Supplementary Appropriations CP/Res 831 Statement of Supplementary Appropriations CP/Res 831

Section 1: Results by program Key Operational Results by Chapter  Selected operational goals that represent key activities/programs for each chapter for the year

Section 1, con’t.: National Offices Provide information on sectors of activities and highlight most financially significant initiatives on the ground by recipient country - New Projects outside Headquarters OAS Country Offices Statement of Balance NB: Currently, the report does not provide information on costs to venue, salaries, projects, etc… OAS Country Offices Statement of Balance

Section 2: Specific Funds Highlights  Add a paragraph on most significant developments in the specific funds, eg., funds received from non-member states, or agreements signed with donors (contributions from observers, donors, etc… eg., donations for building maintenance) – New

Section 2, con’t.: Specific Funds Maintain current reporting:current reporting  Specific Funds: By programmatic pillar Specific Funds: By programmatic pillar  Specific Funds: Statement of Changes in Fund balance NB: include contributions, donations, as reported by External Relations Specific Funds: Net programming by donor Specific Funds: Statement of Changes in Fund balance Specific Funds: Net programming by donor  Specific Funds: signed donor agreement for the year NB: include amounts Specific Funds: signed donor agreement for the year  Projects submitted to the Project Evaluation Committee Projects submitted to the Project Evaluation Committee Resource Mobilization report with Permanent Observers and other donors (to coordinate with External relations)  Activities with Permanent Observers Activities with Permanent Observers  Strategy for Resource Mobilization with Permanent Observers Strategy for Resource Mobilization with Permanent Observers NB: Currently, these two documents do not align

Section 3: Administration and Management (section 3 and 7 combined) This section should track progress to “develop mechanisms for program management and monitoring in accordance with the results of the strategic vision process and the implementation plan of the recommendations of the strategic plan for Management Modernization”- New Report progress made towards fulfilling the objectives of the CAAP as set out in the annual workplan objectives of the CAAP

Section 4: Human Resources Human Resources Actions by chapter and fund Human Resources Actions Geographic Representation Gender and Grade distribution (all funds) Call for resume and selection competitions Headcount by type (A, B, continuing contract, career, trust, local employees, CPRs) and funds (RF, ICR, SF, and all other funds) – Based on Personnel Register, add CPRs - New

Section 5: Administrative Tribunal Number of cases and nature of litigations Potential reputational and financial risks Mitigation strategies when applicable

Section 6: Evaluation and Audits IG’s list of internal audits Secretariat’s actions in response to Board of External Auditors’ recommendations List of program and project evaluations (available also on the Accountability portal) List of program and project evaluations Status of External Evaluations and Audits requested by Specific Fund Donors

Delete? Hall Rental Conferences and Meetings (redesign and distribute to chairs) Conferences and Meetings IADB Financial Statement PADF Financial Statement Retirement and Pension Fund (this is extracted from the Annual Audit report) (provide instead a report by the Fund) Retirement and Pension Fund (this is extracted from the Annual Audit report)