Data Governance Panel Facilitator: Melissa Beard Panelists: Carrie Wolfe, Carmen McKenzie and Tim Stensager ERDC conference May 21, 2014

Agenda ERDC DEL SBCTC OSPI Example of multiple agency DG Example of an agency embarking on DG SBCTC Putting DG to work OSPI Maintenance and sustainability of DG

ERDC Data Governance Committee Structure Office of Financial Management Education Research & Data Center (ERDC) ERDC Guidance Committee Agency directors or deputies from agencies contributing data Data Stewards Committee Experts directly familiar with data from their agency used in research. Research & Reporting Coordination Committee Policy experts who interact with agency decision-makers, stakeholders, and researchers. Data Custodians Committee Technical experts responsible for the technical delivery of data to and from the warehouse.

Data Governance Tips If your organization has data, you should have DG Assign someone to focus on Data Governance When someone tells you no, have them show you why Include the lawyers early but make sure you have specific examples Create committees of problem-solvers early so they are familiar with each other when a problem arises

DEL Data Governance Telling The Story of Early Learning Educational Research & Data Center Conference May 21, 2014

Background on Department of Early Learning (DEL) Established in 2006 by RCW 43.215.020 Created cabinet-level agency from various programs in different departments and agencies Focus on coordination of services to support the critical first years of a child’s life 6

Key DEL Services Licensing and monitoring about 5,600 family home and child care centers Child care subsidy programs Professional development for those who care for and teach young children State Pre-K program Early Support for Infants & Toddlers Home Visiting (voluntary support for families in need) Early Achievers – Quality Rating & Improvement System 7

Data Environment Some data systems inherited or managed by other agencies Some data systems built in-house Working to tie historically separate program data together in a more enterprise view Need to easily determine all services/dosages provided to each unique child Question we need to answer = What service model(s) positively impact child outcomes and school readiness? 8

DEL Data Governance Hired Data Governance Coordinator (April 2013) Developed vision and strategy Identified and documented core data systems and people critical to governance Formed Data Governance Committee (DGC) Developed DGC Charter 9

Data Governance Committee What are we working on? Data quality improvements Data documentation Report inventory and streamlining Adapting to new and changing business needs Enterprise approaches Data contributions to the P-20W (state longitudinal data system) 10

Next Steps Determine what components of data governance need to be formalized in policy/procedures Update critical policy and research questions Conduct data gap analysis and prioritization Develop data quality metrics and tracking Expand data governance to other Early Learning data contributors and stakeholders Use data to inform DEL agency management practices and to tell our story 11

State Board for Community and Technical Colleges Carmen McKenzie

Non-Invasive© Data Governance Operating Model Exectutive Level Strategic Level Tactical Level Operational Level   WACTC, State Board and State Board Staff (Exists) Endorses the program and approves policy related decisions.   Information Technology Experts (Exists) IT staff from the colleges, SBCTC Bellevue and SBCTC Olympia. Data Governance Committee (New)   Sponsored by the Researcher and Planning Commission. Provides oversight and decision making authority over data related issues. Information Technology Experts Data Domain Stewards (Exists)   Per Subject Area (i.e. Student, Financial, Personnel) Will propose data policies and standards to the Data Governance Committee. Responsible for implementing the data policies and standards. Communication and Escalation Copyright © - Non-Invasive Data Governance is a registered trademark of Robert Seiner and KIK Consulting Carmen Really general – levels and how IT and PIC run the length First lets look at this diagram from the bottom up, then we’ll talk about the layers in more detail from the top down. Operational data stewards – example are registrars, business officers, or PPMS users group Data Domain Stewards – this is basically a new layer, but many times this function already exists. Examples are the RPC data stewards, the commission workgroups such as the BAC workgroup who are currently working to standardize the FMS account coding (the chart of accounts) It’s a small group who are familiar with their functional area’s data. Data governance committee – a new committee within RPC with the decision making authority over data. At the top of course we have WACTC and the State Board. Throughout all of these layers we have IT staff involvement. We mustn’t forget our IT friends! This includes college IT staff all the way up through the Deputy Executive Director at SBCTC. Operational Data Stewards (Exists)   Per Subject Area (i.e. Student, Financial, Personnel) Accountable for execution and maintenance according to the data policies and standards.

Office of Superintendent of Public Instruction Tim Stensager Data Governance Coordinator

http://www.k12.wa.us/K12DataGovernance/default.aspx