Financial Overview FI_200 Online Course This Student Guide is intended to accompany the Financial Overview Online Training Course – FI_200. It provides additional explanation and clarification to the information presented on the slides. If a slide number is not listed in this Student Guide no additional explanation should be needed. This course is intended to give you a high level overall perspective of finance modules in the IRIS system. It is not intended to be specific in any one area. You will learn what it is you need to know to be able to do whatever it is you need to do in IRIS in the 300 level classes listed in you training plan. There is a Practice Guide available that provides all the procedures necessary to practice the demonstrations shown in the Financial Overview Online Course in the IRIS Training Sandbox. The following are the components of the FI_200 Financial Overview Online Training course: FI_200 Financial Overview Online Training Course – Simulation FI_200 Financial Overview – Student Guide FI_200 Financial Overview – Practice Guide The way you will get comfortable with the IRIS system is through practice… practice… practice. Remember the Training Sandbox is available 24/7 for you to practice the exercises contained in the practice guide as many times as you like.

Financial Overview Introduction This is an online course that introduces the basic concepts of the Financial Modules in the IRIS System. This course is intended to give you a high level overall perspective of finance in the IRIS system. It is not intended to be specific in any one area. If you have this course listed on your training plan, this course is available both via the web or classroom training. A Student Guide is intended to accompany this course. It provides additional explanation and clarification to the information presented on the slides. Please refer to the Student Guide as you proceed though this course. There is also a Practice Guide available that provides all the procedures necessary to practice the demonstrations shown in this course in the IRIS Training Sandbox and the way you will get comfortable with the IRIS system is through practice… practice… practice. The following are the components of the FI_200 Financial Overview Online Training Course: FI_200 Financial Overview Online Training Course – Simulation FI_200 Financial Overview – Student Guide FI_200 Financial Overview – Practice Guide FI_200 Financial Overview – IRIS Training Notification form FI_200 Financial Overview – Course Evaluation Important: When you have completed this course you will need to submit the completed IRIS Training Notification form in order to get credit for the class. Please also take a moment to complete the Course Evaluation and let us know what you liked, or didn’t like, about this course. Send any comments and suggestions to IRISTraining@email.uky.edu Remember the Training Sandbox is available 24/7 for you to practice the exercises contained in the Practice Guide as many times as you like. This overview is intended to give you a high level understanding of the financial components of the IRIS system. In addition, the course will show how to view various forms of master data, vendor payment information, and a selection of financial reports. Remember the Training Sandbox…it is available 24/7 for you to practice the exercises contained in the available exercise guide. The way you will get comfortable with the IRIS system is through practice… practice… practice. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Course Content Unit 1 - UK Processes and IRIS Components Unit 2 - Financial Accounting Unit 3 – Funds Management Unit 4 – Controlling Unit 5 - Grants Management Unit 6 – Business Warehouse Reporting Course Summary This Student Guide is intended to accompany the Financial Overview online training course – FI_200. It provides additional explanation and clarification to the information presented on the slides. This course is intended to give you a high level understanding of the financial components of the IRIS system. In addition, the course will show how to view various master data, vendor payment information, and a selection of financial reports. Remember the Training Sandbox…it’s available 24/7 for you to practice the exercises contained in the available exercise guide. The way you will get comfortable with the IRIS system is through practice. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Learning Objectives You will understand at a high level: UK account structure Financial document parking (JVs) and posting (DAVs) Funds Management Grants Management Cost Management You will be able to: Display FM, CO, and GM Master Data View Document Information Generate FI, FM, and CO Reports FI_200 Financial Overview Online Training Course (v1)

Prerequisites and Roles UK_100 IRIS/SAP Awareness & Navigation Roles: Financial users of the IRIS system Financial analysts Financial accounting users FI_200 Financial Overview Online Training Course (v1)

Unit 1 - UK Processes and IRIS Components FI_200 Financial Overview Online Training Course (v1)

FI, FM, and CO Integration External Reporting Company Codes Business Areas General ledger accounts Statutory Reporting Cost Center, WBS Element, Internal Order FI - Finance Encumbrance Accounting Financial Mgmt Area, Functional Areas Commitment items Funds Center, Funds FM - Funds Mgmt. Track Budgets & Earmarked Funds CO - Controlling Management Reporting Cost Center Internal Order Primary Cost Elements Controlling Area Departmental Cost Reporting FM Document CO Document The FM & CO Documents are created by FI in the background. Not all companies use all of the available financial components in SAP; it depends on their structure, financial requirements, and reporting needs. These are the three main components of the UK IRIS financial system. Each has its own purpose and terminology. The three are: Financial Accounting, Funds Management, and Internal Controlling. Financial Accounting is the main component. It is used for external statutory reporting and it is the module that almost all manual transactions, such as Journal Vouchers, Procard entries, requisitions, DAVs, etc., are entered. Data flows from the sub-ledgers, i.e. Cost Centers, WBS Elements, Internal Orders, etc, into the general ledger on a real time basis. Automatically, in the background, the FI module then makes a corresponding entry into both Funds Management, and Controlling. Funds Management is used to organize and track revenue and expense in budget format. Controlling is primarily for internal, managerial reporting. All three components are basically looking at the same data in a slightly different manner. When an item is entered into FI, FI makes a corresponding entry in the background into both FM and CO. The general ledger account has corresponding accounts in both Funds Management and Controlling. In Funds Management it is called a commitment item and in Controlling it is called a primary cost element. FI_200 Financial Overview Online Training Course (v1)

Postings to General Ledger Accounts Manual Entry FI-GL General Ledger HR Human Resources CM Campus Management MM Purchasing, Hosp Inventory SD Sponsor Billings IRIS System FI AP/AR Payables & Receivables Automatic postings into FI-GL PM Plant Maintenance GM Grants Management Batch feeds Almost all FI entries are created and posted automatically in IRIS through the general ledger accounts. Some entries are made by batch feeds such as the procard file. Other entries, such as journal vouchers, requisitions, DAVs, etc., are made manually. Regardless of how the entry is made to the GL accounts in FI there is an automatic corresponding FI entry in the background into both Funds Management, and Controlling. Most FI, FM, and CO documents are created automatically internally. Some FI documents such as JVs, Requisitions, DAVs, etc. are created manually. FI_200 Financial Overview Online Training Course (v1)

Key Terminology IRIS has different names for the same data depending on the module. What it is IRIS MODULES FI (Financial) CO (Controlling) FM (Funds Management) GM (Grants Management) Actual or budgeted revenue or expense account GL Account Cost Element Commitment Item Sponsored Class Source of funding for a Fund Center Fund Department level revenues / expenses Cost Center Funds Center Real (PPD) or statistical cost object Internal Order Grant, Land Grant, Capital Projects WBS Element Grant Function or project for how the funds will be used Functional Area Sponsored Program This reference slide illustrates that IRIS has different names for the same data depending on the module. FI_200 Financial Overview Online Training Course (v1)

Numbering Scheme for Chart of Accounts Master Data IRIS # Scheme Example Fund 0011000100 Cost Center 1012012830 Funds Center (Same as Cost Center) WBS Element (Land Grant) 2350013000 WBS Element (Grants/Contracts) 3046835000 WBS Element (Capital Projects) 4011876100 Internal Order (Job Order) 806013140000 Internal Order (Statistical) 809013140000 This reference slide shows the numbering scheme for chart of accounts. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Unit 2 Financial Accounting FI_200 Financial Overview Online Training Course (v1)

Financial Accounting (FI) Financial Accounting module has several sub-ledgers. Accounts Payable and Accounts Receivable Cost Centers, WBS Elements, Internal Orders, Grants Vendors, Capital Projects Data flows from the sub-ledgers into the general ledger on a real time basis via a reconciliation account. Every financial based transaction entered in IRIS needs information such as a Company Code, a Business Area, Fund, and a GL Account. Some are entered directly and others are derived from Master data. Revenue and expense GL items also need a Fund, and a CO cost object (Cost Center, Internal Order or WBS Element). Business Warehouse is used to display financial ledgers by Fund and Grant. FI_200 Financial Overview Online Training Course (v1)

General Ledger Account Transactions are posted in FI through the general ledger account. A general ledger account has a corresponding commitment item in FM and a PCE (Primary Cost Element) in CO. General ledger accounts represent the WHAT of a transaction in CO. The FM & CO Documents are created by FI in the background. Primary Cost Element GL Accounts FI Finance CO Controlling Commitment item FM Funds Management Office supplies = 540334 equals FI_200 Financial Overview Online Training Course (v1)

GL Account Numbering Convention Range Type 1xxxxx Assets 2xxxxx Liabilities 3xxxxx Fund 4xxxxx Revenues 5xxxxx Expenses 6xxxxx Recharges 7xxxxx Transfers Number Account Category 11xxxx Cash 12xxxx Investment 13xxxx Accounts Receivable 14xxxx Loan Receivable 15xxxx Inventory 16xxxx Clearing 21xxxx Accounts Payable 22xxxx Payroll deposits 23xxxx Accruals 24xxxx Deferred income 31xxxx Fund balance These reference slides show both the number range and type for the various GL accounts and the numbering range and account category for each type of GL account. Most end users at UK will be using the 4 and 5 accounts, revenues and expenses. Until you become familiar with the GL accounts numbers you will use the most, you will use the possible entries feature to search for the GL account number. FI_200 Financial Overview Online Training Course (v1)

GL Account Numbering Convention Account Category 40xxxx Tuition / Fees 41xxxx Appropriations/ Grants 420xxx 425xxx Gifts 43xxxx Investment Income 44xxxx 46xxxx Sales and Services Number Account Category 51xxxx Salary 52xxxx Benefits 53xxxx 54xxxx Operating Expense 55xxxx 56xxxx Capital Expense 61xxxx 63xxxx 65xxxx Recharges 74xxxx 75xxxx Transfer These reference slides show both the number range and type for the various GL accounts and the numbering range and account category for each type of GL account. Most end users at UK will be using the 4 and 5 accounts, revenues and expenses. Until you become familiar with the GL accounts numbers you will use the most, you will use the possible entries feature to search for the GL account number. FI_200 Financial Overview Online Training Course (v1)

Department Authorization Voucher (DAV) Process Form sent by department, then entered and posted by accounts payable. Vendor sends invoice for goods or services UK department prepares IRIS DAV Form & attaches invoice A/P audits and posts invoice using FB60 Payment created (Document Type KZ) UK Department Accounts Payable Vendor can verify check payments FB03 Vendor inquires for payment information sends check to vendor For DAVs, the form is completed by the department along with an approval signature and any supporting documentation and invoice. The completed form is sent to accounts payable where the information is entered and posted into the IRIS system and the vendor is paid. The UK department can verify payment information in IRIS and also address vendor inquires. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Journal Voucher Process Entered and parked by department then posted by accounting. UK department completes FV50 attaches invoice parks as complete G/A audits parked documents and approvals G/A posts parked documents can verify posted document with FB03 UK Department General Accounting, Hosp or SPA JV document, approvals and related docs Journal Voucher can change parked document with FBV2 can delete with FBV0 Files journal vouchers For JVs, the information is entered into the IRIS system and the parked document is “Saved as Completed”. After the department prints the document, obtains approval signature and attaches any supporting documentation the completed document is sent to accounts payable. Accounts payable then audits and posts the parked document. The UK department can then verify the posting. FI_200 Financial Overview Online Training Course (v1)

Procard Editing Process Procard re-charges are posted by departments. The process starts when the Procard is used to purchase goods instead of a PO Procard bank collects and transmits charges to UK overnight Procard charges create “parked documents” using default cost center & GL account UK departments re-charge costs to correct cost center & GL account via Web portal and parked document is saved as complete UK departments, after approvals, select and post parked documents UK Department “parking” Procard Bank “posting” The Procard process starts when the Procard is used to purchase goods instead of a purchase order. Procard bank collects and transmits the charges to UK overnight. The batch file of Procard charges create “parked documents” using the default cost center & GL account. The UK departments re-charge the costs to the correct cost center & GL account via the Web portal and the parked document is saved as complete. After approvals, the UK departments will then select and post the parked documents. FI_200 Financial Overview Online Training Course (v1)

Document Types and Number Ranges Documents are uniquely identified by a document type and number. IRIS Database 0199999999 0100000000 01 SA GL Account Document 1599999999 1500000000 15 KZ Vendor Payment 1999999999 1900000000 19 KR Vendor Invoice 5099999999 5000000000 50 WE Goods Receipt 5199999999 5100000000 51 RN Invoice - Net RE Invoice - Gross Financial Transaction From To Document Type Number Range 7799999999 7700000000 77 YY Procard When a financial transaction is saved in IRIS it is issued a document number and a document type. The combination of the document number and document type uniquely identifies documents in IRIS. This slide shows various financial transactions and their corresponding document type and document number range. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Demonstration 2.1 Scenario You want to know the balance for operating expense accounts for a specific month and fiscal year to date. Demonstration FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) From the SAP main menu use transaction code S_ALR_87012301 - GL Account Balance Display FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Enter the Chart of Accounts, GL Accounts range, and Company code fields. For this demo we will use reporting period 2 of fiscal year 2006. Fiscal years at UK are July 1st (reporting period 1) thru June 30th (reporting period 12) and are know by the year they end. So…reporting period 2 of fiscal year 2006 is actually August 2005. After entering the information click the Execute icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) This is the GL Account Balance report for reporting period 2 of fiscal year 2006. It shows: GL Accounts/names…debit/credit totals for period 2…debit/credit totals for YTD…total debit/credit balance. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Demonstration 2.2 Scenario You need to check the details for a particular document for your Cost Center. Demonstration FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) From the SAP main menu use transaction code FBL3N – G/L Account Line Items FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Enter the G/L account range, the Company code (if necessary), select All items, and a date range. To narrow the search to your Cost Center, click on the Dynamic Selection icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Double click Cost Center to make it available on the right side. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) After entering the information click the Execute icon. The Cost Center is now highlighted to indicate it is available search criteria on the right side. Enter the Cost Center number. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) In the search results, double click on line item to drilldown into document Use the “sun going over the view of the mountain” icon to display the document overview. View details about the line item FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Unit 3 Funds Management FI_200 Financial Overview Online Training Course (v1)

Funds Management (FM) – Fund Centers Funds Management is used to organize and track revenue and expense in budget format. Fund A self-balancing set of accounts used to budget and control costs Identifies source and use of funding Funds Center Represents organizational area of responsibility for budgeting revenue and expenses. Derived from Cost Center with one-to-one relationship Example: Cost Center and Funds Center - 1012084710 – IRIS Project Both Funds and Funds Center can be grouped for reporting purposes. FI_200 Financial Overview Online Training Course (v1)

Additional UK Fund Fields Fund Master Data Additional UK Fund Fields The slide illustrates an example of a fund’s master data; data that does not change very frequently. It shows items such as the name and description of the fund as well as the validity period and fund type. It also has 2 pushbuttons that will show additional screens of information. You can usually get to fund master data simply by double clicking (drilling down) on either the fund name or fund number you see in either a document or report. FI_200 Financial Overview Online Training Course (v1)

Funds Center Master Data Additional UK Fund Center Fields The slide illustrates an example of a fund center’s master data. It also shows items such as the name and description of the fund center. It has a number of tabs and one pushbutton that show additional screens of information. You can usually get to fund center master data simply by double clicking (drilling down) on either the fund center name or number you see in either a document or report. FI_200 Financial Overview Online Training Course (v1)

FM Document Journal Report - FMRP_RFFMEP1AX Enter criteria (grant, fund, funds center, commitment item, or functional area) You can enter a combination or range of the above or leave blank for all data. You can further narrow selection by date You can run a FM Document Journal Report using transaction code FMRP_RFFMEP1AX. This will be demonstrated later in this unit. FI_200 Financial Overview Online Training Course (v1)

Funds Management – Document Journal Report Reports can be customized as needed. They can be: Totaled (e.g., Payment Budget field) Subtotaled (e.g., Commitment Item field) Sorted by any field Exported to Excel Emailed to someone This slide shows a sample FM Document Journal Report. Many reports in IRIS can be totaled and subtotaled, sorted and/or filtered by any field, etc. Reports can also be exported to Excel or Word or even emailed to someone as an attachment. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Demonstration 3.1 Scenario You need to find out what the functional area is that is associated with a particular Funds Center. Demonstration FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) From the SAP main menu use transaction code FMSC - Display Funds Center FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Enter the Funds Center number (and FM Area if necessary) and press enter. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) FMSC displays Funds Center Master data. It has tabs of information and one pushbutton. The Functional Area is shown on this additional screen. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Demonstration 3.2 Scenario You would like to see the documents entered for a fund center and then manipulate the report data. Demonstration FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) From the SAP main menu use transaction code FMRP_RFFMEP1AX – All Postings FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Enter the FM Area if necessary and the Funds Center number. For this demo we will use reporting periods 1 to 12 of fiscal year 2006. Reporting periods 1 to 12 of fiscal year 2006 is actually July 2005 through June 2006. After entering the information click the Execute icon. FI_200 Financial Overview Online Training Course (v1)

This is the Document Journal Line Item report. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) To total the Payment Budget column, first identify the column by clicking once on the column header and then click on the Total icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Once a column is totaled the sub-total icon appears. To sub-total by GL Accounts, first identify the column by clicking once on the column header and then click on the Sub-Total icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) The report is now totaled by the Payment Budget column and sub-totaled by GL Accounts. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) To sub-total by Fund, identify the column by clicking once on the column header and then click on the Sub-Total icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) The report is now totaled by the Payment Budget column and sub-totaled by Fund. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) The report layout can be changed by clicking on the Change Layout icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) In the Change Layout dialog box, the right column shows the columns that are now visible in the report and the left column shows the columns that are now hidden. By moving columns from one column to the other they will either become visible or hidden in the report view. Sort orders and filters can also be set. Many layouts can be saved for different report views. The various saved layouts can then be used when required. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Unit 4 Controlling FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Controlling (CO) Used primarily for internal, managerial reporting. Controlling Area is an organizational unit in which all cost centers and all internal orders are assigned. UK has one controlling area: UK00 Most transaction processing occurs outside the CO module but integrates with CO. Materials Management (requisitions, purchase orders) Campus Management (student accounts) Human Resources (payroll) Financial Accounting (JVs, DAVs) FI_200 Financial Overview Online Training Course (v1)

Cost Centers and Internal Orders Cost Centers are areas of responsibility in which you capture costs. For reporting purposes Cost Centers are established in a “hierarchy” called Cost Center groups or Nodes. Costs can only be posted directly to Cost Centers, not to Cost Center groups or nodes. Internal Orders Real Physical Plant Division Communications Dining Services Statistical Used for information reporting purposes Postings need a real cost object, such as a Cost Center or WBS Element There are 2 types of internal orders, real and statistical. Real internal orders are charges created by Physical Plant Division, Communications, or Dining Services. Statistical internal orders are used for informational reporting purposes only. They allow the user to capture cost they would not otherwise be able to track without additional methods such as a separate Excel spreadsheet. Postings require a real cost object, such as a Cost Center or WBS Element. FI_200 Financial Overview Online Training Course (v1)

CO Master Data – Cost Centers Cost Center Hierarchy This slide shows a sample of the Cost Center Hierarchy and that same Cost Center in listing of Cost Centers by number. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Demonstration 4.1 Scenario You would like to view the printing supplies GL account postings for your cost center and see the relevant documents. Demonstration FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) From the SAP main menu use transaction code KSB1 – Cost Centers: Actual Line Items FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Enter the Cost Center and Cost Element in the fields. For this demo we will use Posting Date range from 10/01/2005 to 7/31/2007. After entering the information click the Execute icon. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) This shows the Cost Element 540337 (Printing Supplies) for the Cost Center. To view the relevant document(s) for the printing supplies account postings simply double-click on the line item. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Leave the Cost Center and remove the Cost Element in the fields. After entering the information click the Execute icon. FI_200 Financial Overview Online Training Course (v1)

This shows all the Cost Elements for the Cost Center. To view the relevant document(s) for any GL account posting simply double-click on the line item. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Unit 5 Grants Management FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Grants Management Used to plan and record all funding related to Sponsored projects and Federal Ag appropriations. Integrated with other modules via Master data. Posting in the General Ledger (FI) are transferred automatically Costs can be posted via Vendor Invoices (MM) Budget is transferred to FM Billing and Payments Manual invoices Resource Related Billing – to Grant Sponsors Milestone and Periodic Billing of Grants Posting of incoming payments from sponsors FI_200 Financial Overview Online Training Course (v1)

GM Master Data – Grant Master & Group The slide illustrates an example of a grant’s master data. It has many tabs that show additional screens of information. As with other master data, you can usually get to a grant’s master data simply by double clicking (drilling down) on either the grant name or number you see in either a document or report. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Demonstration 5.1 Scenario A grant award has been received from a sponsor. You need to display the grant to find information about the various master data associated with this grant Demonstration FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) From the SAP main menu use transaction code GMGRANTD - Grants Master = Display Only FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Enter the Grant number and press enter. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) The Grant Master data contains many tabs of information. The General Data tab shows the sponsor, validity dates, grant amount, and other information. FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) The Dimensions tab shows the GM Fund Type, Sponsored Programs, Sponsored Classes, and other information. Notice that the Sponsored Class is the same number as the FI GL Account. The Sponsored Class number shows either an “E” or “R” in front of the number to indicate whether it is an expense or revenue item. FI_200 Financial Overview Online Training Course (v1)

Unit 6 – Business Warehouse Reporting FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) BW Web Reporting Business Warehouse is the long-term solution for IRIS reporting. With a data warehouse as its core, Business Warehouse offers tools for data extraction, reporting, and analysis; delivered Business Content reports; and a web-based user interface called Business Explorer (BEx). As with other IRIS modules, the Business Warehouse implementation will occur in phases. This unit overviews the Business Warehouse which is the long-term solution for IRIS reporting. It also describes some of the Business Warehouse Courses for available to end-users. FI_200 Financial Overview Online Training Course (v1)

Business Warehouse Courses for End-users BEX_300 Business Warehouse: BEx-Web This course is intended to familiarize users with the SAP Business Information Warehouse (BW): Business Explorer Web Application (BEx-Web) environment. BEX_305 SAP BW: Business Explorer-Analyzer for Power Users This course is intended to familiarize users with the SAP Business Information Warehouse (BW): Business Explorer-Analyzer (BEx-Analyzer). After attending this class, participants should be able to create, run, modify, and save BEx Queries in the production environment. Participants must pass a skills test to obtain the Power User Role in Production. BEX_310 Advanced Power Users This course will review basic BEx reporting functions taught in BEX_305 and also cover advanced functions. Note: BEX_305 must be taken before BEX_310. CM_BEX_300, Campus Management BW Web Reporting The course will cover the same content as the regular BEX_300 course, but will be geared to CM users.  Selected CM data will be used in queries in the class. FI_200 Financial Overview Online Training Course (v1)

Fund Center Balances – Budget vs Actual FI_200 Financial Overview Online Training Course (v1)

FI_200 Financial Overview Online Training Course (v1) Course Summary You understand: FI, FM, GM, and CO Master Data Posting to AP and GL UK account structure You are now able to: Display FM, CO, and GM Master Data View Document Information Generate FI, FM, and CO Reports Remember to submit the completed IRIS Training Notification form. Remember: To get credit for this class you need to submit the completed IRIS Training Notification form. FI_200 Financial Overview Online Training Course (v1)