Excel Tricks and tips Danny Puype Trainer

© Danny Puype – Trainer / Developer Navigation Selections Copy Cut Paste FormattingFormulasDataChartsVarious

© Danny Puype – Trainer / Developer  Right click on sheet tabs + Ctrl PgUp/PgDn  Use range name for big selection with F5  Make selections with Ctrl/End and arrows  Ctrl + *  Change Enter behavior  Combine Tab & Enter in a list  Insert Multiple new lines  Put macro on toolbar – quick access toolbar  Use of F5 for special selections  Double click border of cells to move cursor  Select columnar data with blanks Nav/Selection

© Danny Puype – Trainer / Developer  Paste special – special features like  Calculations – Transpose - Skip blanks  Quickly copy sheets, cells etc with Ctrl + drag  Quickly propagate a structure with group sheets  Use visible cells only with subtotals / filtered data  Move columns or cells between other columns or cells  Filling out data (numbers, dates…) with fixed intervals & series  Fill Blanks with F5 - Goto blanks and Ctrl-Enter  Ctrl-D to fill values from row just above  Double click format painter to copy format multiple times  Create custom lists  Ctrl+space: highlight col, then Ctrl + or Ctrl –  use ALT instead of /  /IR - /IC - Insert Row/Column  /EDR - /EDC - Delete Row/Column  /ORH - /OCH - Hide Row/Column  /ORU - /OCU - Unhide Row/Column Copy/Cut - Paste

© Danny Puype – Trainer / Developer  Use styles and customize styles  Use table styles  Reset columns & row to autofit properly  Custom formats with 4 arguments  Alt + Enter to have text on multiple lines  Find cells formatted with Find and then reformat  Use of theme colors  Time format beyond 24h - [h]:mm:ss Formatting

© Danny Puype – Trainer / Developer  Nest formulas the easy way  Use simple references to avoid repetition  Statistics in status bar  Unknown operators like & and ^  Calculating time  Set up 3D formula  Intersection operator: a space  F9 to see values behind formula  Double click formula to debug  Watch window  Auto-completed function names and use of tab  Creating dynamic ranges with offset  Range names and dynamic ranges with Tables  Use of wildcard * in formulas: =vlookup(”abc*”;table;col nr; 0)  Transform conditional outcomes with ++ Formulas

© Danny Puype – Trainer / Developer  Autofilter by sample  Sort on colour  Use subtotals in filtered data & use of tables  Insert Currencies from 'Existing Connections'  Get rid of spaces with text to columns  Repeat rows when printing  Compare columns or rows with F5  Dynamic data with tables  Alt + Down arrow for a drop down list  Remove duplicates  Fill blancs in pivot tables  Simple reference to cells in pivot tables  Put Show All records on toolbar (<2007) Data

© Danny Puype – Trainer / Developer  Make a custom chart  Right click on any of the chart areas  Create default or custom chart and call it with Alt-F1  Add data to graphs with Ctrl-C and Ctrl-V  Move a chart and align it with cells with ALT  Quickly change markers in a line chart with any shape with Ctrl-V  Make microcharts with rept()  Quick chart with F11 or Alt-F1 on same sheet  Add a secondary axis Charts

© Danny Puype – Trainer / Developer  Create button with print area  Text to speech  VBA code for a sheet: right click sheet tab and View Code  Pin often used files to recently files menu  Camera tool (eg to create micro chart)  Hide certain error/warning messages  Hide all columns and rows not in use  Remove icon on toolbar with Alt – drag (<2007) Various

© Danny Puype – Trainer / Developer  Insert Time / Date - Ctrl + ; / :  Use of F2 - F3 - F4 – F5 - F11  Use edit clear all / format on QAT  Ctrl-pgup –pgdn to nav between sheets  Ctrl F1 removes ribbon  Ctrl-Shft +1 = Format Cells  Alt + = autosum  Ctrl+Alt+V = Paste Special  Ctrl when dragging fill handle – for dates: right mouse on fill handle  Ctrl-spacebar/Shft-spacebar : select full column/row Shortcuts

© Danny Puype – Trainer / Developer  Links