‘Asset Management – It’s not just Renewal’ Clare Gibson Manager Assets City of Port Phillip May 2013

Long Term Financial Planning Page 2 Long Term Financial Plan Service Plans OPEX - Recurrent Asset Management Plans CAPEX - New & Upgrade CAPEX - Renewal Renewal Modelling Comparative Choice Modelling OPEX – New Initiatives Capital Works Program Resource and Funding Needs Integrated Service (Business) Plan Resource and Funding Needs External Factors Resource and Funding Needs External Influences *Source: CT Management Group 2012

Page 2 Lesson One: We can’t and shouldn’t do it alone – we need buy in.

Page 2 Lesson Two: Not everyone is excited about Asset Management - Buy in isn’t easy

Page 2 Lesson Three: This one takes a bit longer...

Page 2 Local Government Asset Investment Guidelines

Page 2 Phases of the Asset Investment Process

Page 2 Phases of the Asset Management Lifecycle

Common Stakeholders Page 2 Asset Owner Service Manager Asset Manager Projects Manager Finance Manager Maintenance Manager

Asset Management Teams The Objectives of these teams are to participate in: Strategy development and implementation AM Plan development and implementation AM Plan operation Capital Works Planning process Capacity building

Asset Team Conversations Services Manager – “Anyone thought about the waste management trucks that we use the roads for and how we are going to access the bins?” Maintenance Manager – “Is that building finally planned to be completed this year? We will have to include an increased budget bid for the maintenance.” Service Manager – “Can we incorporate some of the works into one program – we have renewal, safety and sustainability programs, can we combine them, so that they're coordinated and lessen the impact on the service.

Page 2 Lesson Three: Bringing people together is more powerful than any spreadsheet or document. – Buy in makes everything easier.

Page 2 Thank You!