Hiring Manager Training Background Check Procedures (BCCR)

Agenda What is a background check? National vs. Local Background Check – ESIQ – Difference – Significance – Procedures – Uploading local background clearance BCCR

What is a background check? A verification that a candidate has no criminal history. A requirement of Catapult as well as each state’s Department of Education. This ensures that a person is eligible for employment and some areas require a check to be completed BEFORE A TEACHER IS STUDENT FACING. It is specific to each territory/state.

More on background checks… If the background check is older than one year, the new hire or rehire must be re-processed for their employment with Catapult. (Unless the state/region has a different policy.)

National Background Check Some counties and/or states have a specific requirement. Those that do NOT will be required to do a national background check. The national check is run by our vendor, Employee Screen (ESIQ). New hires MUST complete the National Background Check Authorization iForm in iCIMS before their start date. A MANDATORY consent form.

National Background Check Continued… Hiring managers must notify their HR administrator to initiate the background check once national form is completed in iCIMS. Results can take up to 1-3 days to post in iCIMS. If there is a hit, HR will then review the results. – A hit is….. Your department is charged for each national background check that is initiated.

Local Background Checks Adhere to the state’s Department of Education requirements and are followed by Catapult. The following states/regions require a local check: – AZ (fingerprint card), CA, most of FL (badges), IL, LA, MA, MD, MI, Early Childhood programs, NY, NJ (except corporate), OK, OH, PA, TX, TN. It is important that all supervisors understand the requirements for their state/region. Local background check instructions are found on the iCIMS candidate profile page

Local Background Checks Continued…. Once an employee receives their results, the hiring manager must upload them into iCIMS. Local checks may be reimbursed by A/P. – The employee must present the receipt and the reimbursement form. The RD (and school district) must approve the reimbursement first.

BCCR (Background Check Credential Reporting) Catapult tool used to report background check clearances and licenses/certifications HR enters these pieces into ADP using the uploaded documents in iCIMS Report then pulls from ADP to verify each employee is meeting requirements