Creating Accessible PDF Documents Dick Hemenway CMAC Accessibility Committee

CMAC Web Site Accessibility Committee Topics n Acrobat 5.0 settings n Existing PDF Files n New Files n Documents Containing Bitmapped Images n Documents Containing Tables n Using the Make Accessible Plug-in - Available at Adobe.Com

CMAC Web Site Accessibility Committee Acrobat 5.0 Settings n Edit > Preferences > General n Select ACCESSIBILITY n Change settings as required - suggest setting page count to 0.

CMAC Web Site Accessibility Committee Acrobat 5.0 Settings 2

CMAC Web Site Accessibility Committee Acrobat 5.0 Settings 3

CMAC Web Site Accessibility Committee Existing PDF Files n Original File and Authoring Application Available n Original File and Authoring Application Unavailable n Scanned PDF

CMAC Web Site Accessibility Committee Original File and Authoring Application Available n Install Adobe Acrobat 5.0 n Convert to a new PDF file using latest version of application n Use Make Accessible Plug-in

CMAC Web Site Accessibility Committee Original File and Authoring Application Unavailable n Open PDF in Acrobat 5.0 n Use Make Accessible Plug-in

CMAC Web Site Accessibility Committee New Files (Microsoft Office 2000 Application) 1. Open Document 2. Choose Acrobat > Change Conversion Settings

CMAC Web Site Accessibility Committee Change Conversion Settings Dialog Box 1

CMAC Web Site Accessibility Committee Change Conversion Settings Dialog Box 2

CMAC Web Site Accessibility Committee New Files (Microsoft Office 2000 Application) Continued 3. Open Office Tab 4. Select Options u Embed tags in PDF u Page Labels off

CMAC Web Site Accessibility Committee Select Options - Office Tab

CMAC Web Site Accessibility Committee New Files (Microsoft Office 2000 Application) Continued 5. Open Bookmarks Tab 6. Select Options

CMAC Web Site Accessibility Committee Bookmarks Tab

CMAC Web Site Accessibility Committee New Files (Microsoft Office 2000 Application) Continued 7. Select Acrobat > Convert to PDF OR click Adobe PDF button

CMAC Web Site Accessibility Committee Acrobat > Convert to PDF

CMAC Web Site Accessibility Committee New Files (Microsoft Office 2000 Application) Continued 8. Name and save

CMAC Web Site Accessibility Committee Specify Language for Text n Window > Tags n In Tags dialog box, click on + symbol to left of TAGS ROOT to get n Right click on to get menu n Select ELEMENT PROPERTIES n Select EN-US in LANGUAGE box n OK

CMAC Web Site Accessibility Committee Specify Language 1

CMAC Web Site Accessibility Committee Specify Language 2

CMAC Web Site Accessibility Committee Specify Language 3

CMAC Web Site Accessibility Committee Specify Language 4

CMAC Web Site Accessibility Committee Documents Containing Bitmapped Images (Alt Tags) n Window > Tags n Click the + symbol to left of element n Select element - Right Click to get menu n Select ELEMENT PROPERTIES n Enter Alt Tag in ALTERNATE TEXT box n OK

CMAC Web Site Accessibility Committee Alt Tag Images 1

CMAC Web Site Accessibility Committee Alt Tag Images 2

CMAC Web Site Accessibility Committee Documents Containing Tables n Use INSERT TABLE command or DRAW TABLE tool in MS Word n Dont use tabs to simulate double-column text

CMAC Web Site Accessibility Committee Using the Accessibility Checker in Acrobat 5.0 n Tools > Accessibility Checker n Change settings as required

CMAC Web Site Accessibility Committee The Accessibility Checker 1

CMAC Web Site Accessibility Committee The Accessibility Checker 2

CMAC Web Site Accessibility Committee The Accessibility Checker 3

CMAC Web Site Accessibility Committee Using the Make Accessible Plug-in n When you do not need to run the Make Accessible Command n How to use the Make Accessible Command

CMAC Web Site Accessibility Committee When You Do Not Need to Run the Make Accessible Command n When you created a tagged Adobe PDF file using MS Office 2000 n When you created a tagged Adobe PDF file from scanned images using Adobe Acrobat Capture

CMAC Web Site Accessibility Committee How to use the Make Accessible Command n Open the PDF file in Acrobat 5.0 n Choose Document > Make Accessible n Use the Tags palette to add a language specification or alt tags for images n Use the Accessibility Checker n Save the file

CMAC Web Site Accessibility Committee Make Accessible Command

CMAC Web Site Accessibility Committee Review n What do I need for u Existing PDF files - Acrobat 5.0, Make Accessible Plug-in and original application if available u Existing scanned PDF (image only) - Adobe Capture 3.0 u New files - Acrobat 5.0 and MS Office 2000 Applications

CMAC Web Site Accessibility Committee Jaws Example