Fixed Assets Fixed Asset Procedure Physical Inventory Template Fixed Assets Spreadsheet (Sample) Due Dates Contact Information

Fixed Assets Procedure  Effective July 1  Can be found on SharePoint under Finance in Fixed Assets section  Summarizes the following:  Definition of Fixed Asset  Fixed Asset Classifications  Capitalization Policy  Depreciation  Disposals and Transfers

Physical Inventory Template  Should be kept at the schools’ level  Should be completed at the beginning and end of school year  Summarizes what is in each classroom  Template will allow the District office to know how much physical inventory is located at each school  Appendix C of Fixed Asset Procedure  Document can be found on SharePoint under Finance in Fixed Assets section  Copy of physical inventory will be due Sept. 30 th and June 30 th of each school year

Fixed Assets Spreadsheet Sample Template  Each school is required to have a updated Fixed Asset Spreadsheet kept at the school level  Should be updated with Additions, Disposals, and Transfers  Sample document, some schools may have spreadsheets  Schools are required to have the same information that is requested in the sample template  Appendix D of Fixed Asset Procedure  Document can be found on SharePoint under Finance in Fixed Assets section  Randomly requested at any time

Fixed Assets Due Date  Sept. 30 th – beginning of the year physical inventory  June 30 th - end of the year physical inventory  Fixed Asset Spreadsheet can be requested at any time

FY 2015 UTS Visit  UTS is scheduled to visit schools Feb 2 nd -20 th  Visits will be conducted Mondays-Fridays  Virtual schools tentative dates will not be adjusted  Brick and Mortar Schools are required to have the business day before and after set aside  If UTS is ahead of schedule the District Office’s Assistant Director of Finance will contact each school’s fixed asset point of contact to inform them

Contact Information Ciera Roper- Assistant Director of Finance Phone: