Montgomery County 2012 Charter Commission April 18, 2012 Meeting

Agenda Item #1 Approval of Minutes Agenda Item #2 Legal Framework for County Charters The basic guide for counties in developing charters is the County Charter Law (Article 4, Part 1 of the Municipal Home Rule Law)

Agenda Item #3 Examination of existing County Government structure a. Organizational chart b. Board of Supervisors/Committees c. Department Head Survey Summary

Existing County Government Organizational Chart X X Economic Dev & Planning Director of Mental Health X X

Board of Supervisors

Board of Supervisor Committees Health & Human Services Committee General Services Committee Finance Committee Public Safety Committee Economic Dev and Planning Committee Education & Gov. Committee Personnel Committee Fulton Montgomery Community College, Rules of Procedure, Intergovernmental Relations, Policies, Clerk of the Board, County Attorney, Board of Elections Agriculture, County Historian, Cooperative Extension, Planning, Tourism, Economic Opportunity and Development, Records Management, Private Industry Council, Workforce Development Board, Mobility Employee Benefits, Civil Service, Employee Training, Employee Insurance, Personnel Department, Grievances, Collective Bargaining District Attorney, Emergency Management, Enhanced 911, Fire Coordinator, Probation, Public Defender, Sheriff and Corrections, Weights and Measures, Alternatives to Incarceration, STOP DWI, Office of the Coroner / Medical Examiner, Safety Officer County Auditor, County Treasurer, County Clerk, Real Property Tax Services, Tentative Budget Review, Tentative Capital Budget Review, Purchasing Department, Non-employee Insurance, Borrowing and Indebtedness, External Audit, Taxation, Supervisors' Expenses Public Works, Buildings and Grounds, Roads and Bridges, Transportation, Central Printing and Supply, Solid Waste, Solid Waste Coordinator, Data Processing, as well as the Telephone System Operations, County owned or leased Buildings and Property Office for the Aging, Public Health Service, Veterans Services Agency, Youth Bureau, Youth Board, Mental Health, Office of Community Services, Department of Social Services

Departments Board of Supervisors Alternative Community Services (Youth Bureau and Veterans Office) County Attorney Board of Elections County Clerk’s Office Coroner’s Office Data Processing District Attorney’s Office Economic Development and Planning Emergency Management and Fire Services History and Archives Human Resources Mental Health Probation Department Public Defender’s Office Public Health Public Works Buying Agent Real Property Tax Service Sheriff's Office Social Services County Treasurer’s Office Weights and Measurements

Outside Agencies Cornell Cooperative Extension Fulmont Community Action Agency Fulmont-Montgomery Community College Montgomery County Chamber of Commerce Montgomery County Office for Aging Montgomery-Otsego- Schoharie Solid Waste Management Authority Sanitary Sewer District No. 1 Formerly Considered Outside Agencies: Soil and Water Conservation District USDA Farm Service USDA Natural Resources Conservation Services

Mandated “Programs” The question was raised to identify State or Federally mandated programs or departments. This issue was a major focus during the Board of Supervisors 2012 budget process in the fall of There is no clear way to answer this. Mandates are present in many Departments such as the Board of Health, Clerk’s Office and Social Services. The difficulty is that no department is completely under the influence of mandates.

Department Head Survey 14 of the 21 Department Heads responded to a survey that asked questions about existing County Government functions, County Supervisors, the Committee system and general questions about a County Administrator. The answers summarized, categorized and some basic recommendations were made in a final report/summary.

Agenda Item #4 Legislative Districts

Current County Supervisor Jurisdictions and Weighted Votes per Supervisor

County Legislative Districts

Agenda Item #5 Article 1 of the 1985 Draft Charter

Agenda Item #6 Confirm next meeting date and agenda