Financial Issues for Local Sections Local Section Committee Meeting Rick Cain Director of Finance January 25, 2012

Local Section Structure Separate entities under the AIChE umbrella Share in the 501(c)(3) non-profit status of the national organization, because: – You share in AIChE’s exempt purpose of educating the public on topics related to Chemical Engineering – You are non-profit Maintain your own financials and account balances Have your own Tax ID Number (EIN) Not included in AIChE’s financial statements, tax returns or audits

Local Section Benefits Most sources of revenue are exempt from paying federal income taxes Sponsors and contributors (and LS members) can claim deductions on their tax returns Reduced postage rates for certain types of mailings

Local Section Obligations Maintain your finances in a responsible manner File annual tax returns Pay taxes on unrelated business taxable income (UBTI) Abstain from lobbying – influencing elections of candidates for public office Keep IRS updated on LS mailing addresses

Annual Tax Returns Must be filed by the 15 th day of the 5 th month after the end of your fiscal year – May 15 for Jan-Dec fiscal year Which form to file? – Form 990-N if gross receipts are < $25,000 – Form 990-EZ if gross receipts are < $200,000 and total assets are < $500,000 – Form 990 if either of the 990-EZ criteria are not met – Form 990-T if gross income from UBTI >$1,000

Form 990-N Referred to as e-Postcard Minimal information required: – Legal name (and other names used) – Mailing address – Website (if it has one) – Employer Identification Number (EIN) – Group Exemption Number (GEN) – Name and address of a principal officer – Annual tax year – Answers to the following questions: Are your gross receipts normally $25,000 or less? Has your organization terminated or gone out of business? Should receive confirmation back from the IRS

Unrelated Business Taxable Income (UBTI) Most receipts are exempt from taxes: – Dues / contributions / sponsorships – Fees for seminars, symposia, etc. Revenues from advertising may not be exempt if: – Ads are included in >3 newsletters per year – Outside entity is paid to help prepare / distribute the newsletter (vs. volunteer support only) – Gross income >$1,000 Gross receipts minus cost of goods sold UBTI requires filing of Form 990-T

Implications of Non-Compliance Many LSs and SCs recently lost their tax-exempt status for not filing returns for 3 consecutive years – Contributors cannot deduct their donations from their tax returns (including dues) – Must pay income taxes on receipts – Must file tax returns with the IRS Need to apply with the IRS to have their tax- exempt status reinstated (including associated fees)

Additional Information Form 990-N: – Form 990-EZ: – Form 990-T: – Change of Address (Form 8822): – Group Exemption Number (GEN)