1 The 7 Habits of Highly Effective Boards! Riverdale Community Association Board Development Workshop Nov. 23, 2013 Whitehorse, Yukon Sue Meikle Consulting.

Slides:



Advertisements
Similar presentations
So I’m A Board Member Tell Me More !!!
Advertisements

Facilitated by: Pobal Training Initiative.  Using the “Managing Better” Toolkit  Principles of Good Governance  Key Responsibilities of the Company.
Pursuing Effective Governance in Canada’s National Sport Community June 2011.
Neighborhood Associations 101:
The Rural Collaborative Presents Effective Board Composition “How to sit on a board without getting splinters” Utah Housing Coalition September 22, 2003.
SWCD Boards 3 Duties and 8 Functions Spring Workshops 2007.
Running Your Club Corporate Governance Presentation.
Local Chapter Leadership Orientation 1.  Associations go Waaaaaaay Back  1735: Benjamin Franklin founded the American Philosophical Association  Now.
Maintaining a Board of Directors. What is a Board of Directors? It is often: – a watchdog – a cheerleader – a manager – a planner – a communicator.
BASICS OF DISTRICT BOARD MEETINGS. PURPOSES OF MEETINGS Meetings are fundamental to conducting conservation district business. Meetings are fundamental.
Board of Directors Roles and Responsibilities National Network for Arab American Communities
School Council Roles and Responsibilities Michele Giroux and Susan Klimchuk 05 October 2013.
Emerging Latino Communities Initiative Webinar Series 2011 June 22, 2011 Presenter: Janet Hernandez, Capacity-Building Coordinator.
Roles and Responsibilities of School Principals
Induction of New Board Members September 14 th, 2010 Trainer: Caroline Egan, Carmichael Centre for Voluntary Groups.
Governance Fundamentals Roles, Responsibilities and Expectation Setting for Stronger Staff and Board Partnerships 1 Local Government Commission November.
Presentation for Club Development Information Seminar - August 28, 2010 Club Committees – Roles, Structures and Meetings A Set of Standards for Club Committees.
Edmonton Chapter The International Association of Administrative Professionals August 8, 2012 Fundamentals of Effective Board Involvement Jocelyne April,
Secretary UNLV Alumni Association Leadership Development Day March 3, 2012.
School Councils 101 Fall School Council Orientation Forum YRDSB 2009.
Shared Decision Making: Moving Forward Together
Overview of Conference Goals and Objectives. Board of Directors Executive Director Registration Facilities & Equipment Security Leadership Institute Parents.
Welcome Elizabeth Schanbacher Assistant Superintendent of Educational Technology.
Successful Board Management Building and Leading the Team Deb Fritz, NSR National PTA.
Coast Consulting Group 2003 Board Governance Overview Coast Consulting Group 2003.
Presented by: BoardSource Building Effective Nonprofit Boards.
 Like the constitution of the country.  Filed with state to create a business.  States the purpose of the organization.  States the primary activities.
Adapting Boards for a New Day
R. HarrisBoard Orientation1 Local Chapter Leadership Orientation.
BOARD ORIENTATION Argonaut Rowing Club July 2011.
April 2011 Board of Directors Orientation Orientation Board of Directors.
The Board’s Fiduciary Role Presenter Insert Name Insert Organization.
Organizational Development: Towards developing a professional organization in Cambodia Prepared and presented by: Leng Chhay Organizational Development.
Role of the Board of Directors. Questions to Ask Yourself Am I committed to the mission of the organization? Can I contribute the necessary time to be.
Principles and Practices For Nonprofit Excellence.
Title (edit on Master Slide) Subtitle. Title (edit on Master Slide) Subtitle Working as A Board TEAM for Successful Board Management Presenter: Deb Fritz.
Roles and Responsibilities Of the library trustee NJLTA New Jersey Library Association.
Virginia Athletic Trainers’ Association State Leadership Matrix Jay Sedory MEd, ATC, EMT-T; Certified Athletic Trainer United States Marine Corps, Quantico,
Presented at CLEAR’s 23rd Annual Conference Toronto, Ontario September, 2003 Role of a Board Member Margaret Risk.
Air Cadet League of Canada British Columbia Provincial Committee SSC Roles and Responsibilities.
LINC 07 Administrators Conference Successful Board Partnerships Nora V. Murrant, FCA, FCBV.
SCHOOL BOARD A democratically elected body that represents public ownership of schools through governance while serving as a bridge between public values.
Community Board Orientation 6- Community Board Orientation 6-1.
Building the Board Your Organization Needs Presented by Indiana Youth Institute Community Foundation of Howard County 3/8/2007.
Director Competencies for the 21 st Century Dan Kent, Vice President Member Services The Triangle Companies.
AFSA Chapter Officer Training Module 1 Officer Roles and Responsibilities.
Board Chair Responsibilities As a partner to the chief executive officer (CEO) and other board members, the Board Chair will provide leadership to Kindah.
Board Structure & Responsibilities Governing Board Online Training Module.
Board Assessment Governing Board Online Training Module.
HOW TO DEVELOP THE BOARD COVENANT SCANPO Wednesday Webinar.
6/14/2016 NON-PROFIT BASICS by Jerry Appleby 1 HOW TO START AND RUN A CMC WITHOUT LOOSING YOUR MIND Compassionate Ministries.
Welcome. Contents: 1.Organization’s Policies & Procedure 2.Internal Controls 3.Manager’s Financial Role 4.Procurement Process 5.Monthly Financial Report.
GOVERNANCE A brief overview of the governance of sporting associations Communities, Sport and Recreation Tasmania.
Bylaws Standing Rules Code of Ethics
All materials contained within are copyright of the Edyth Bush Institute for Philanthropy & Nonprofit Leadership at Rollins College unless otherwise noted.
Principles of Good Governance
Board Roles & Responsibilities
Agenda What is Corporate Governance?
Presented by: Frank Nieboer
Pennsylvania System of Care Partnership
Effective Board Governance
CA STATE COUNCIL BOARD OF DIRECTORSROLES AND RESPONSIBILITIES
Board and Staff Roles 2014 Capacity Building Institute
AFSA Chapter Officer Training
Leadership Orientation
Board of Directors Roles and Responsibilities
Be Part of Governing your Community Hospital
Be Part of Governing your Community Hospital
Board Roles & Responsibilities
Position descriptions
Presentation transcript:

1 The 7 Habits of Highly Effective Boards! Riverdale Community Association Board Development Workshop Nov. 23, 2013 Whitehorse, Yukon Sue Meikle Consulting (“Building Better Boards”)

2 Welcome RCA Board! Facilitator Intro Overview of Workshop Folder Contents Sticky Notes Agenda

Purpose of Workshop To help RCA Board Members become more effective in delivering RCA’s purpose/mandate. 3

4 Roundtable Intro/Discussion 1. Position on Board 2. Board experience 3. Why are you on this Board? Board? 4. Anticipated outcome of this Workshop? of this Workshop?

5 What does an effective Board look like? “An effective Board creates a setting which “An effective Board creates a setting which enables it to successfully accomplish the enables it to successfully accomplish the Organization’s mandate/purpose.” Organization’s mandate/purpose.” working as a team for the common goal working as a team for the common goal conflict within the Board conflict within the Board

6 What creates this Setting? Understanding the Mandate/Purpose Understanding Board Roles & Responsibilities Appropriate Governance (Bylaws; etc.) Effective Communication Team Work Purposeful & Productive Meetings Managing Risk

7 1. Understanding the Mandate As stated in RCA’s Constitution & Bylaws: “Represent Riverdale residents by: Serving as a non-partisan contact for obtaining and presenting input from Riverdale residents about programs, services or activities affecting the community. Serving as a non-partisan contact for obtaining and presenting input from Riverdale residents about programs, services or activities affecting the community. Supporting community ideas for projects and activities that will preserve or improve the quality of life in Riverdale. Supporting community ideas for projects and activities that will preserve or improve the quality of life in Riverdale. Producing a newsletter at least twice yearly on matters of interest to Riverdale residents. Producing a newsletter at least twice yearly on matters of interest to Riverdale residents.

8 2. The Role of the Board The Board of Directors, elected by the membership at an AGM, is responsible for at an AGM, is responsible for the overall management of the Society. Directors are accountable to: a) The general public under the Yukon Societies Act/Regs b) The membership under the Society’s Constitution & Bylaws c) Funders under specific agreements d) Donors who donate funds to advance the Mandate of the Society

The Board’s Duties Fiduciary Duties (act in best interest of RCA) (a) Duty of Care (skill & due diligence) (b) Duty of Loyalty (honesty & good faith, no conflict of interest or personal agenda) interest or personal agenda)Stewardship (a) Taking care of the organization (b) Financial, etc. * Refer to handout from YG Corporate Affairs

10 10 Basic Responsibilities 1. Determine Purpose/Mandate 2. Ensure effective organizational planning 3. Ensure adequate resources 4. Manage resources effectively 5. Determine and monitor programs & services 6. Enhance public image 7. Provide clear policies & procedures 8. Assess its own performance 9. Select the Staff (E.D. or other) 10. Support the Staff and review performance * Refer to handout – Sample Board Job Descriptions

11 3. Appropriate Board Governance GOVERNANCE: Latin: “to steer, guide or direct” Refers to the way in which authority/power is assumed, conveyed and exercised within an organization. The “authority” of RCA rests in: 1.The Societies Act (Registered; in good standing; 1400 reg. – 700 active) 2.RCA Constitution (Purpose; your reason for being) 3.RCA Bylaws (Schedule A: structure & role of board; committees; meetings; how you conduct yourselves.)

Commonly Used Governance Tools 12 The 3P’s: POLICIES + PROCEDURES + PRACTICES Policies (examples): Code of Conduct Confidentiality Conflict of Interest Financial (budget, signing authority, purchasing, etc.) Membership Committees – Terms of Reference Board of Directors Job Descriptions Communication (media, etc.)

Procedures (examples): Meeting Agendas & Minutes Information Management (membership dbase) Annual Board Timelines Volunteers – training/recognition Communication Risk Management Plan Practices (examples of good practices): Board Orientation 1 st meeting after AGM Board of Directors Handbook Organizational Structure/Communication Document Annual Board Planning Workshop Celebrate Successes Public Image (Facebook, Logo, etc.) 13

4. Effective Communication a) With whom do you communicate? b) How do you communicate? __________________ * Internal Communication (Board, Membership…) * External Communication (Residents, Committees…) 14

Communication: A “word” about s… Interpretation of intent (role play) 2. Punctuation is powerful ________________________ *Facilitation: RCA Organizational Structure & Communication Model

5. Team Work Board Orientation right after AGM Annual Planning Meeting Celebrate Successes Board Development work/training Recognize the value each member brings (even in the face of conflicting views) 16

17 Team Work - What Doesn’t Work! Outward and direct criticism vs. constructive help Talking behind each other’s back - gossiping Withholding information from each other Having personal agendas beyond the vision & goals of the organization Making assumptions before getting the facts There is no trust – suspicion

6. Purposeful & Productive Board Meetings 18 Agendas Develop procedures on Agendas and Minutes Agendas out ahead of time with accompanying documents Outline purpose of meeting via agenda items = direction Agenda Items by priority Meetings Board Members come prepared Respectful dialogue No new items that require decisions by Board Set time limits if required Robert’s Rules of Order Minutes Record all decisions; record “Action Items” Do not record ‘personal opinions’ Distribution to membership

7. Managing Risk 19 Risk Management Plan – Types of Risk (examples) 1. Facilities and Equipment (ie. WCCSC = ski club; emergencies) 2. Programs and Events (regular, special, annual, fundraising, etc.) 3. Human Resources (Board of Directors, paid staff, volunteers, contractors, coaches, etc.) 4. Finance and Administration (Budget & Financial Accounting, Investments, Sponsorships & Donations, Administrative Policies & Records) 5. Other (Public Image, Partnerships, Moral/Ethical Issues, Legal Issues)

Wrap Up & Next Steps Action Items arising from Workshop (Timelines) 2.RCA Organizational Structure Communication Model

In closing……… 21 All the very best as you continue to work towards building good quality of life for Riverdale Residents!