Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #1 Engineering Presentations Development and Delivery

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #2 Needs for Presentations in Engineering  Introduce new ideas for approval  Share a purpose/intent  Persuade  Convey information  Communicate progress on project/process  Demonstrate ideas/projects/products  Wrap up a project

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #3 Relationships

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #4 Know your audience  What are the needs/desires?  Their roles  Their interest to the subject  Distant or live audience  Size  Demographics  Attitudes  Knowledge

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #5 Types of presentations Informative focus on pertinent points introduce small amount repeat often Persuasive motivate and convince demonstrate a need provide proof/evidence show benefits

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #6 Types of Presentation Machinery  Overhead transparencies or viewgraphs  Overhead projector, transparencies  Lowest tech of approaches to visual aids  More control to presenter over media  Easily changed during presentation  On-going costly  Static multimedia  Can become dull/washed-out

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #7 Types of Presentations Machinery  Thirty-five-mm slides  Slide projector, film slides  High resolutions and brightness  Requires high quality camera  Film processing needs to be factored in to lead time  Possible equipment difficulties due to sensitivity

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #8 Types of Presentations Machinery  Computer-based projection system  Computer, projection  Initial investment relatively high for projection system  High resolution and brightness  Include animation, film clips, dynamic slide transition  High tech which can be unreliable

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #9 Basis for Presentation  Design Templates  Introduction, Body, Conclusion  Graphic elements, charts  Color, animation, video  Simplicity  Handouts, notes

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #10 Design Structure and Template Common background or theme Logos, project name, pictures Standardize size, colors, fonts, style Simple, non distractive Use appropriate color contrast and font size Use horizontal slides

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #11 Template example

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #12 Introduction  Purpose  Focuses audience attention Ask a question State an unusual fact Tell an interesting story or historical even Present a catchy phrase or quote Use humor Get audience to talk to you or each other  Establishes purpose of presentation  Establishes you as a credible source Power Presentation,Brody, Marjorie and Shawn Kent, pg 89

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #13 Body  Purpose:  Development of presentation ideas Organize in logical manner Use visuals to support data Make points interesting and memorable Involve your audience Use examples and stories Show relationships (C&E, comparisons) Define assumptions and terms

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #14 Conclusion  Purpose:  Review the purpose and/or key points  Leave the audience remembering the speech  If persuasive, prompt audience for action  Structure:  Review points  Memorable statement  Thank the audience

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #15 Use graphs, diagrams

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #16 Use color, animation and video add interest, richness and depth make presentation more dynamic

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #17 Simplicity few words on each slide bullet point list phrases talking points

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #18 Handouts

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #19 Answering questions  Ask audience for questions  Leave enough time of questions  Before answering a question, repeat it

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #20 Non Verbal Communication Visual signals clothing gestures expressions stance Vocal signals volume speed pitch pauses

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #21 Non-verbal Visual Do’s  Dress professionally  Dress appropriately for occasion  Dress with colors that compliment  Dress for comfort  Eye communication  Keep eye contact with audience  Vary your target  Complete a thought or idea  Facial Expression Power Presentation,Brody, Marjorie and Shawn Kent, pg 24

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #22 Non verbal visual Do’s Posture and movement stand upright, hold shoulders squarely open posture don’t sway keep movements smooth, natural Gestures emphasize point use purposefully and sparingly vary gestures palms open and upward Power Presentation,Brody, Marjorie and Shawn Kent, pg 30

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #23 Non-verbal Vocal Do’s  Pitch  Volume  Rate  Emphasis  Pause Power Presentation,Brody, Marjorie and Shawn Kent, pg 30

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #24 Do’s for Preparing the Presentation  Check slides for accuracy and organization  Learn to use the equipment before making the presentation  Have pointers, pens, etc.  Have backup copies of slides or handouts  Practice, practice, practice

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #25 Do’s for Giving the Presentation  Speak clearly and loudly  If you are introduced, thank the moderator  Make a smooth transition between speakers  Spend little time changing slides  Have a slide on the screen at all times  Tell in advance if you are to change topics  Use a pointer  Keep with the times allocated to you

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #26  Talk to the screen  Stand in front of the screen  Use your hand as a pointer  Point at the audience  Put your hands in your pocket  Look at watch Don’ts for Giving the Presentation

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #27  Use phrases such as “ah”, “um” or “ok”  Use terms that are not defined  Read material directly from the slides  Switch back to previously shown slides  Use material in which you cannot answer questions Don’ts for Giving the Presentation

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #28 Summary  Elements to successful presentation:  Time, preparation and effort  Needs of audience  Logical flow  Presentation types/equipment  Visual aids  Supporting data  Presenter

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #29  This module is intended as a supplement to design classes in mechanical engineering. It was developed at The Ohio State University under the NSF sponsored Gateway Coalition (grant EEC ). Contributing members include:  Gary Kinzel…………………………………. Project supervisors  Phuong Pham.……………. ………………... Primary authors  L. Pham ………………………………….….. Audio voice Credits References: Power Presentation, Brody, Marjorie and Shawn Kent, John Wiley and Sons, Inc., New York, Tools and Tactics of Design, Dominick, Demel, Lawbaugh, Freuler, Kinzel, Fromm, John Wiley and Sons, Inc., New York, 2001.

Department of Mechanical Engineering, The Ohio State UniversityGATEWAY Sl. #30 Disclaimer This information is provided “as is” for general educational purposes; it can change over time and should be interpreted with regards to this particular circumstance. While much effort is made to provide complete information, Ohio State University and Gateway do not guarantee the accuracy and reliability of any information contained or displayed in the presentation. We disclaim any warranty, expressed or implied, including the warranties of fitness for a particular purpose. We do not assume any legal liability or responsibility for the accuracy, completeness, reliability, timeliness or usefulness of any information, or processes disclosed. Nor will Ohio State University or Gateway be held liable for any improper or incorrect use of the information described and/or contain herein and assumes no responsibility for anyone’s use of the information. Reference to any specific commercial product, process, or service by trade name, trademark, manufacture, or otherwise does not necessarily constitute or imply its endorsement.