3.4 Database Outputs

Data goes into a database; information comes out The purpose of a database is to output data in a useful form; that is, as information.

A DBMS can display your data as: a list or table a form a report

List/table view displays many separate records on the same screen. every row is a single complete record and every column is a field. lets you see many records and fields at once, and is commonly used for entering and editing data. is the easiest way to display data.

Form view concentrates on displaying all fields in a single record lets you concentrate on just one record at a time spreads the fields out so that they are easier to read often have headings, labels and other objects used to enter new data is often the most useful way to enter and display data.

Report view are lists showing selected records and selected fields usually show the result of a search are normally printed, although they can be shown on screen. is usually designed for printing.

Report generator is the part of a DBMS used to create reports. useful feature of the reports are additional information such as totals, averages and other results that are calculated from the data in the selected records it can show features such as page numbers, titles, headings, subheadings and dividing lines. a DBMS can create different reports for different tasks, such as reports to show the results of data searches and reports that provide summaries of the available data.

You are a student of a year 9 IST class that is planning for a Christmas party for year 9, As the most computer-literate student of the year 9 IST class, you have volunteered to coordinate and design the computer management of the event. The class has asked for the following aspects of the event to be managed using information technology: Create a database of students from the year 9 IST class that contains all information necessary to send out personalised invitations to the event. The database is to be able to keep track of the acceptances as they come to the party. Design a mail merge letter that contains the invitation. The letter is to have an image of the school badge incorporated into it. The letter should contain a personalised acceptance slip that can be cut from the bottom. The letter is not to be larger than one A4 page in size.

For this project you will be creating a database about people in your class. You will be sorting the database out in various order, and creating queries to produce information such as: a full printout in alphabetical order (P/O) a list of everybody’s details (P/O) (P/O) = Print out Your Teacher will advise you regarding software applications to complete the above practical tasks. The data base file will be saved into a (drop box) on the school network as your surname. The hard copies of the reports (Invitation letter, Place Card) must be printed out in colour.

Complete the following Reports in Microsoft Word: A) Purpose: Q1Who is the audience of your system? Q2What are the needs of your audience that will be met by the system and how will they be met?

B) Feasibility considerations: Financial assessment- Q3How much will need to be budgeted for the system? (Don’t forget the costs of printing, paper, inks and postage.) (set-out in table format as example below) Project componentCost

Feasibility considerations: Technical assessment- Q4What do you need to ensure the successful implementation of this system? What hardware and software do you need to use the system? (set-out in table format as example below) Project componentTechnology

Feasibility considerations: Operational assessment- Q5Complete the table. (set-out in table format as example below) Project componentOperation

Feasibility considerations: Ethical assessment- Q6What social or ethical issues need to be considered during the development of the solution? (set-out in table format as example below) Project componentIssue

C) Ideas for inclusion Q7 Brainstorm possibilities, come up with lots of ideas (10) and then eliminate impossibilities. (set-out in table format as example below) Project IdeaDescription

D) Design: IPO chart Q8 Complete a IPO table. (set-out in table format as example below) InputsProcessesOutputs

E) Design: Data dictionary Q9Complete a data dictionary for the task. (set-out in table format as example below) Field nameData typeSizeRangeExample