COMPREHENSIVE Windows Tutorial 2 Organizing Your Files

XP Objectives Develop file management strategies Plan the organization of your files and folders Explore files and folders Find files quickly Create folders Select files and folders New Perspectives on Microsoft Windows Vista2

XP Objectives Name, copy, move, and delete files Work with new files Sort, group, and stack files Set the appearance of a folder window Compress and extract files Copy files to removable media New Perspectives on Microsoft Windows Vista3

XP Getting Prepared to Manage Your Files New Perspectives on Microsoft Windows Vista4

XP Exploring Files and Folders New Perspectives on Microsoft Windows Vista5

XP Using the Search Box to Find Files The Search box appears next to the Address bar in any folder window New Perspectives on Microsoft Windows Vista6

XP Managing Files and Folders Keep folder names short and familiar Develop standards for naming folders Create subfolders to organize files New Perspectives on Microsoft Windows Vista7

XP Creating a Folder in a Folder Window In the Folders list, click the drive or folder in which you want to create a folder Click Organize on the toolbar, and then click New Folder Type a name for the folder, and then press the Enter key or Right-click a folder in the Folders list or right-click a blank area in the folder window, point to New, and then click Folder Type a name for the folder, and then press the Enter key New Perspectives on Microsoft Windows Vista8

XP Moving a File or Folder in a Folder Window Right-click and drag the file or folder you want to move to the destination folder Click Move Here on the shortcut menu or Right-click the file or folder you want to move, and then click Cut on the shortcut menu Navigate to and right-click the destination folder, and then click Paste on the shortcut menu New Perspectives on Microsoft Windows Vista9

XP Copying a File or Folder in a Folder Window Right-click and drag the file or folder you want to move to the destination folder Click Copy Here on the shortcut menu or Right-click the file or folder you want to copy, and then click Copy on the shortcut menu Navigate to and right-click the destination folder, and then click the Paste on the shortcut menu New Perspectives on Microsoft Windows Vista10

XP Managing Files and Folders New Perspectives on Microsoft Windows Vista11

XP Guidelines for Naming Files Use common names Don’t change the file extension Find a comfortable balance between too short and too long New Perspectives on Microsoft Windows Vista12

XP Working with New Files Creating a File – Start a program and then save the file in a folder on your computer Saving a File – When you save a new file, you use the Save As dialog box to specify a filename and a location for the file Opening a File – If you want to open a file in a running program, you use the Open dialog box, which is a folder window with additional controls for opening a file New Perspectives on Microsoft Windows Vista13

XP Refining Your Organization As you create files using programs, save them in an appropriate folder and use filenames that help you identify the file contents Sorting files and folders means to list them in a particular order You can filter the contents of a folder to display only files and folders with certain characteristics When you stack files, you arrange all of the files in the list into piles, called stacks A group displays a sequential list of all the files in a folder, grouped according to a file detail New Perspectives on Microsoft Windows Vista14

XP Refining Your Organization New Perspectives on Microsoft Windows Vista15

XP Refining Your Organization New Perspectives on Microsoft Windows Vista16

XP Refining Your Organization New Perspectives on Microsoft Windows Vista17

XP Customizing a Folder Window New Perspectives on Microsoft Windows Vista18

XP Customizing a Folder Window New Perspectives on Microsoft Windows Vista19

XP Customizing a Folder Window Click the Organize button on the toolbar, click Folder and Search Options, and then click the View tab New Perspectives on Microsoft Windows Vista20

XP Working with Compressed Folders If you transfer files from one location to another (such as from hard disk to removable disk or vice versa, or from one computer to another via ) you can store the files in a compressed (zipped) folder Compressed (zipped) folders take up less disk space You can create a compressed folder using the Send To Compressed (zipped) Folder command on the shortcut menu of one or more selected files or folders You can compress additional files or folders by dragging them into the compressed folder New Perspectives on Microsoft Windows Vista21

XP Working with Compressed Folders New Perspectives on Microsoft Windows Vista22

XP Working with Compressed Folders Open a compressed folder by double-clicking it When you extract files, Windows Vista uncompresses and copies files to the location you specify, preserving the files in their original folder structure New Perspectives on Microsoft Windows Vista23

XP Working with Compressed Folders New Perspectives on Microsoft Windows Vista24