Joint Base Langley-Eustis Town Hall 13-14 Jul 09

Agenda Town Hall Schedules Joint Basing Update Civilian Personnel

Town Halls Fort Eustis Langley Air Force Base Location: 1st Floor Ballroom, Ft Eustis Club Dates and Times: Monday, 13 July (1400-1600) Tuesday, 14 July (0800-1000 and 1800-2000) Langley Air Force Base Location: Base Theater Monday, 17 August (0830-1030 and 1800-2000) Tuesday, 18 August (1300-1500) The information presented at the Fort Eustis and Langley Air Force Base Town Halls will be the same. The only difference will be in the questions asked by the staffs. You were given a 3x5 card as you entered. If you are uncomfortable asking a question in this forum, please feel free to write your question down (legibly) and drop it in the box on the way out of the door. Questions and answers will be posted on the JBLE Community of Practice Website. Also, if something occurs to you after the fact please contact your supervisor or either Lorraine Jones (lorraine. jones@us.amry.mil) or Jean Klochak (jean.klochak@us.army.mil) with your questions.

Joint Base Background Joint Basing will… Joint Basing will not… preserve mission capabilities and unique Service identity focus on optimizing installation management require a team effort to be successful Joint Basing will not… mandate a reduction of jobs be a one-size fits all approach be simple to implement, but the results promise value for the effort

Joint Basing What Does It Mean To Me? Joint Basing is the pilot to standardizing base installation management services across DoD You are an essential member of the DoD Goal of Joint Basing is to provide the right level of services for military members, civilian employees, and their families You can become part of a larger organization that crosses services If your position/organization currently provides installation support to Fort Eustis or Langley, you may soon be providing on a larger scale to the entire Joint Base Langley-Eustis

MOA Workshop Langley Officers Club held on 18-21 May OSD, HAF, DA, IMCOM-NE and ACC attended Reviewed MOA line-by-line Final Draft incorporating Workshop Changes Submitted to ACC on 5 Jun Submitted to OSD on19 Jun We had a very successful MOA Workshop, OSD lauded it as the best they had seen. Thank staff for their hard work to get us where we are. MOA is @ OSD for formal service Coord. We have not heard of any issues.

Joint Basing Timeline Submitted Final MOA to ICS 05 Jun 09 P Submitted Final MOA to OSD 19 Jun 09 P MOA Signed 01 Sep 09 Activate Air Base Wing 15 Oct 09 Detailed Implementation Plans 15 Dec 09 IOC 31 Jan 10 FOC 01 Oct 10 COL Kirkland, the ABW Commander will be here sometime this month and he will be attending the JBPC meetings prior to the ABW activation. All detailed Implementation Plans will be finalized and briefed to the JBPC by 15 Dec 09. Implementation Plans Address the transition from the current state/as-is to JBLE Highlight major actions and milestones to successfully achieve FOC The JB Offices will be sending out IP templates and will be scheduling you for a meeting to start developing your IP. IOC Functions begin transferring to the Joint Base (phased approach) Operational Control transfers What you do on a day-to-day basis and how you do it are done IAW the MOA Work out all the operational “kinks” prior to FOC Administrative Control remains as is Ratings, leave requests, awards, etc Should notify “Operational Control” Supervisor of any leave you may be taking as it may impact your work assignments The “Operational Control” Supervisor may be requested to provide letter input to your rating

Joint Base Langley-Eustis Activation Plan Feb 10 Mar 10 Apr May 10 Jun 10 Jul 10 Aug Sep Oct Nov Q2 FY10 Q3 FY10 Q4 FY10 Q1 FY11 IOC TOA/FOC 31 Jan 10 Activation 1 Apr 10 Activation 1 Aug 10 Activation 30 Sep 10 Activation AFSO 21 Command Post Emergency Mgmt Admin Mgmt & Exec Office Postal Services Records Mgmt Honors & Protocol Advisory Services Inspector General Public Affairs Mgmt Analysis Installation Safety Information Technology Installation Protection Support Port Services Military Personnel Services Chaplain Ministries MWR Children & Youth Programs Lodging Warfighter & Family Services SSD-Non-Munitions Food Services Laundry & Dry Cleaning BSV & E Installation Movement Airfield Operations Facilities Operation Facilities Investment Procurement Ops Family Housing Unaccompanied Personnel Housing Installation Law Enforcement Ops Installation Physical Security Protection & Services Real Property PP&PE Environmental Historian Internal Review Legal Support Financial Management NAFI Plans and Programs SARC The Activation Schedule is IAW OSD guidance that the majority of the functions transfer as early as possible. Just want to ensure that NAF employees understand that you (physically) will not transfer to the JB until FOC, however your functions will activate on 1 Apr 10. At JEBLC-FS NAF personnel transferred early. More detail for the Activation Plan is included in the following slides. KEY: Complete Late Off Track On Track 5 June version 8 8

Activation Schedule IOC (31 Jan 10) 1 Apr 10 AFSO 21 (PAIO) Command Post (AF Only) Emergency Mgmt (DPTMS) Admin Mgmt & Exec Office (ABW) Postal Services (DOIM) Records Mgmt (DOIM) Honors & Protocol Advisory Services (EEO, EO) Advisory Services (Drug Demand Reduction) (DHR) Inspector General Public Affairs (PAO) Mgmt Analysis (PAIO & GRMO) Installation Safety (ISO) Information Technology (DOIM) Installation Protection Spt (DPTMS) Port Services (DPTMS) Military Personnel Services (DHR) Chaplain Ministries (RSO) Morale, Welfare, & Recreation (DFMWR) Children & Youth Programs (DFMWR) Lodging (DFMWR) Warfighter & Family Services (DFMWR) Supply, Storage, & Distribution -Non-Munitions (DOL) Food Services (DOL) Laundry & Dry Cleaning (DOL) Base Support Vehicles & Equip (DOL) Installation Movement (DOL) Airfield Operations (DPTMS) The majority of the functions transferring @ IOC are those in the Wing Staff. You will be contacted within the next week to begin working your Implementation Plan. Majority of functions transferring 1 Apr 10 are in DFMWR/ 1 FSS and DOL/ 1 LRS. (Appropriate Army Organization)

Activation Schedule 1 Aug 10 30 Sep 10 Facilities Operation (DPW) Facilities Investment (DPW) Procurement Ops (DPW) Family Housing (DPW) Unaccompanied Personnel Housing (DPW) Installation Law Enforcement Ops (PMO) Installation Physical Security Protection & Services (PMO) Real Property (DPW) Personal Property & Plant Equip (DOL) Environmental (DPW) Historian (AF Only) Internal Review (IRAC) Legal Support (SJA) Financial Management (GRMO) Non-Appropriated Fund Instrumentality (DFMWR) Plans and Programs (DPTMS) SARC (AF Only) Functions transferring 1 Aug 10 are in DPW/ 1 CES and PMO/ 1 SFS. Most functions transferring 30 Sep 10 are tied to TOA/Resource/Permit transfer. The Army Support Activity will activate on 31 Jan 10 to coincide with the JB IOC. Rick Hinojosa will be contacting you to start ASA Implementation Plan development. (Appropriate Army Organization)

JB Vice/Deputy Commander (USA O-6) 633 ABW JB Commander (USAF O-6) JB Vice/Deputy Commander (USA O-6) Wing Staff AFSO 21 Inspector General Anti-Terrorism/Force Protection* Legal* Chaplain* Manpower & Org Command Post Plans & Programs Drug Demand Reduction* Protocol* EEO/EO* Public Affairs* Historian Safety* Information Protection* SARC Internal Review 633 CPTS* 1FW Airfield Operations* 633 MSG (USAF O-6) Langley 733 MSG (USA O-6) Eustis 633 MDG (USAF O-6) Langley Want to point out a couple of things CPTS is Comptroller Squadron (GRMO) AFSO 21 (Air Force Smart Operations for the 21st Century) = Lean Six Sigma The Eustis and Langley Civilian Personnel staffs applied Reduction in Force rules when determining leads for the Wing Staff offices. This ensured fairness and equity in the process. Seven current Army employees will be leads in the Wing Staff offices. AFSO 21 Drug Demand Reduction Information Protection Internal Review Plans & Programs Public Affairs Safety Several of the functions will be located at both Langley and Eustis Under 733 MSG the numerical designator 733d was removed from the divisions. The AF does not use numerical designations for divisions, just Sq, Groups, Wings etc. Now will hand-off the briefing to the Eustis and Langley HR staffs. 633d Logistics Readiness Sq 633d Civil Engineer Sq 633d Security Forces Sq 633d Force Support Sq 633d Communications Sq 633d Contracting Sq Logistics Readiness Div Civil Engineer Div 733d Security Forces Sq Force Support Div Mission Services Div 633d Medical Support Sq 633d Dental Sq 633d Inpatient Operations Sq 633d Medical Operations Sq 633d Aerospace Medicine Sq 633d Surgical Operations Sq * Point of Service at both locations 11 11 11

Your HR Professionals Air Force Jim Burke (APF) Marion Grubb (NAF) Army Sylvia Freeland (APF) Kate Lugo (NAF)

Civilian Transfer Full Operational Capability (FOC) – 1 Oct 10 July 2009 October 2010 Army Federal employees at Fort Eustis, Garrison Prior to FOC Air Force Federal employees At JBLE, 633 Air Base Wing At FOC Full Operational Capability (FOC) – 1 Oct 10 APF Civilians Transfer – Oct 10 NAF Civilians Transfer – Oct 10

What to Expect Army to AF No Change Position Pay Benefits Supported units Will Change Employing agency Organization name, leadership Some policies, guidance CivPers processes (job consideration, career program mgmt, etc.) CivPers service providers Some customs and culture Many things will remain the same Duty location will be determined during the Implementation Phase Alignment refers to a change in your supervisor, this would mostly impact the Wing Staff May Change Duty location Alignment Bargaining unit composition

Appropriated Fund Employee FAQs Jim Burke (Air Force) Sylvia Freeland (Army)

APF FAQ Q1 As an Appropriated Fund employee, will I lose my job, my pay, or my benefits? A1 No. Employees will not be negatively impacted as a result of Joint Basing. Employees will: Retain your current job - You will not have to re-compete for your job. Retain your current pay plan, series, grade & pay. Retain your current benefits. Army employees will transfer to the Air Force with their current PDs. An AF coversheet will be added to these PDs.

APF FAQ Q2 Do Ft Eustis and Langley AFB have the same locality pay? A2 Yes. Q3 Will I retain my seniority? A3 Yes. Service computation dates (SCDs) for retirement, leave accrual, and Reduction in Force (RIF) placement (i.e. creditable federal service) will not change.

Does balance Transfer to the AF Is unused balance paid at transfer APF FAQ Q4 Will my leave balances transfer? A4 Type of Time Off Does balance Transfer to the AF Is unused balance paid at transfer Annual Leave Yes N/A Sick Leave Time Off Award No Credit Hours Regular Compensatory Time Compensatory Time for Travel Time off granted as an award should be scheduled and used within one year after the effective date of the award. Under 5 CFR 451.104, a time-off award cannot be converted to a cash payment under any circumstances. A time off award balance CANNOT BE TRANSFERRED between DoD Components and will be forfeited upon transfer. (DoD FMR Vol 8, para 031102.A.3; DoDI 1400.25 SC451.14.5; 5 CFR 451.104)  Credit Hours - If a DoD employee transfers within DoD (e.g., Army to Air Force) or from DoD to another agency (e.g., Army to DHS), then the credit hours are PAID OUT by the losing component (up to 24 hours maximum). If a DoD employee transfers within the same agency (e.g., Army to Army), then the credit hours stay on the books. (DoD FMR Vol 8, para 051405; DoDI 1400.25 SC610.4.4.2.; 5 USC 6121(1); 5 USC 6126(b)) Comp Time - When a DoD employee separates or transfers to another Department or Defense Agency (e.g., from Army to Air Force, from Navy to Defense Logistics Agency) any unused compensatory time off balance shall be PAID by the losing component at the overtime rate at which it was earned. (DoD FMR Vol 8, paras 030302.E.11 and 051003; DoDI 1400.25 Vol 550, para 3a(3)(C); 5 CFR 550.114(f)(1)). Travel Comp Time - If a DoD employee transfers within DoD (e.g., Army to Air Force), travel comp time TRANSFERS with them. If a DoD employee separates or moves to another Department outside of DoD (e.g., Army to DHS), travel comp time is forfeited. (DoD FMR Vol 8, para 053105.A; DoD Policy on Travel Comp Time; 5 CFR 550.1407)

APF FAQ Q5 When will my transfer from the Army to the Air Force be official? A5 Transfer will occur in Oct 2010. Details on the exact start dates are still being worked at DOD/Service levels because 1 Oct does not fall at the beginning of a pay period.

APF FAQ Q6 How will I be impacted by the pay period change? A6 A pay period change shifts your payday to the opposite Friday to correspond with the Air Force payday. Once the actual transfer date has been determined by OSD or the Services, we will provide a calendar that shows how many days will be paid by the Army & the AF on each payday in October.

APF FAQ Q7 How will I be transferred to the Air Force? A7 Mass in-processing will be accomplished. Preparations are being made to have data transferred from Army to Air Force through the Defense Civilian Personnel Data Systems (DCPDS). This will minimize hard copy forms. Date, time, and location of in-processing to be determined.

APF FAQ Q8 Will my Official Personnel Folder (OPF) transfer? A8 Yes. Langley Civilian Personnel Office (CPO) will work with Army HR and the Air Force Personnel Center (AFPC) to ensure a smooth transition of records from the Army to the AFPC.

APF FAQ Q9 Will my duties change after FOC? A9 Possibly, depending on work & JB mission demands. Air Force Position Descriptions will be implemented gradually after 1 Oct 10 beginning with vacant positions. Q10 Will my duty location change? A10 After FOC, your duty location may change if the mission warrants a change.

APF FAQ Q11 How am I impacted by the Initial Operating Capability (IOC)? A11 IOC begins on 31 Jan 2010. At IOC, day-to-day direction will shift to the Joint Base on a phased schedule. Operational Control of your function will phase to the JB based on the schedule that was discussed earlier.

APF FAQ Q12 I am an Army bargaining unit employee, who will be my union representative at FOC? A12 Upon transfer to the Air Force, current Army unions and their collective bargaining agreements (CBA) will remain in effect. Therefore, dues payment and union representatives will initially remain unchanged. After FOC the Federal Labor Relations Authority (FLRA) will determine unit representation based on clarification of unit petition(s) filed by either unions or management.

APF FAQ Q13 If I work at one location (Eustis or Langley) and have to travel to the other location, am I entitled to local travel pay? A13 Local travel for duty is reimbursable in AF. You will only be reimbursed if the travel is authorized and government transportation is not available.

APF FAQ Q14 I am currently an Army NSPS employee & my counterparts in Air Force are GS employees, which system will I fall under? A14 You will transition as an NSPS employee. You will remain an NSPS employee at least thru the end of the first pay period in Jan 2011 to receive NSPS performance payout through the Air Force. After the NSPS payout your position may be reviewed. Supervisory chain, system, functional title, and/or duty location may change as mission warrants. Also, if you are a Army GS employee and AF counterparts are NSPS, it works the same way. Transfer as a GS and position may be reviewed.

APF FAQ Q15 Which pay pool will review former Army NSPS employees? A15 Former Army NSPS employees will receive recommended annual ratings from current supervisors as of 30 Sep 2010. Army Pay Pool Manager will finalize ratings. Payout will be based on share value of the AF Pay Pool. Payout will be issued from AF Pay Pool in Jan 2011.

APF FAQ Q16 Who manages retirements in the AF? A16 Benefits and Entitlements Service Team (BEST) at AFPC, Randolph AFB TX processes retirements for Air Force civilians. Retirement packages should be submitted to BEST approx 90-120 days prior to projected retirement date.

APF FAQ Q17 As an Appropriated Fund employee, what should I do if I am planning to retire between 1 Oct 2010 and 31 Jan 2011? A17 Employees who plan to retire between 1 Oct 10 and 31 Jan 11 should notify their Army HR office prior to 1 Oct 10, so their OPFs can be sent directly to BEST. This will ensure AF BEST retirement counselors access to OPFs of transitioning employees for immediate accurate counseling AFTER 1 Oct 10.

APF FAQ Q18 As an Appropriated Fund employee, will I still be considered for Army jobs? A18 Yes. If you apply, you will be considered for Army jobs. Army civilian positions are recruited both internally and externally. Q19 How do I apply for an AF Appropriated Fund job? A19 1. Prior to 1 Oct 10 Army employees may apply as “external” employees using www.usajobs.gov. 2. After 1 Oct 10 all APF transitioning employees will be considered internal applicants and will use the Air Force Personnel Center (AFPC) secure website.

APF FAQ Q20 Will I have to get a new CAC? A20 Yes, AF will issue new CAC cards, the details are still being worked and will be provided later.

Non-Appropriated Fund Employee FAQs Marion Grubb (Air Force) Kate Lugo (Army)

NAF FAQ Q1 As a Non-appropriated Fund employee, will I lose my job, my pay, or my benefits? A1 No. Employees will not be negatively impacted as a result of Joint Basing. Employees will: Retain your current job - You will not have to re-compete for your job. Retain your current pay plan, series, grade & pay. Retain your current benefits. Army employees will transfer to the Air Force with their current PDs. An AF coversheet will be added to these PDs.

NAF FAQ Q2 As a Non-appropriated Fund employee will my benefits transfer? A2 Air Force NAF offers a full range of retirement, 401K, and insurance benefits. You will have the option to retain your current retirement and 401K or you may elect the Air Force retirement and/or 401K. All Services use the same NAF health insurance program so your health benefits will remain unchanged. Prior to transfer, the NAF HRO will meet with each employee and review their specific situations to ensure they fully understand the options and entitlements available to them.

NAF FAQ Q3 I’m not familiar with the Air Force NAF Personnel System. Who will help me with the system when I transfer? A3 The Human Resource professionals at Langley AFB and Ft Eustis are working together to ensure the transfer is as seamless as possible. All transferring NAF Personnel: Will be provided with detailed written information specific to their situation prior to transfer. Will receive training on the NAF Pay & Personnel System as appropriate prior to transfer.

NAF FAQ Q4 Do Ft Eustis and Langley AFB have the same locality pay? A4 Yes. Q5 Will I retain my seniority? A5 Yes. Service computation dates (SCDs) for retirement, leave accrual, and Reduction in Force (RIF) placement (i.e. creditable federal service) will not change.

Does balance Transfer to the AF Is unused balance paid at transfer NAF FAQ Q6 Will my leave balances transfer? A6 Type of Time Off Does balance Transfer to the AF Is unused balance paid at transfer Annual Leave Yes N/A Sick Leave Time Off Award No Credit Hours Regular Compensatory Time Compensatory Time for Travel Time off granted as an award should be scheduled and used within one year after the effective date of the award. Under 5 CFR 451.104, a time-off award cannot be converted to a cash payment under any circumstances. A time off award balance CANNOT BE TRANSFERRED between DoD Components and will be forfeited upon transfer. (DoD FMR Vol 8, para 031102.A.3; DoDI 1400.25 SC451.14.5; 5 CFR 451.104)  Credit Hours - If a DoD employee transfers within DoD (e.g., Army to Air Force) or from DoD to another agency (e.g., Army to DHS), then the credit hours are PAID OUT by the losing component (up to 24 hours maximum). If a DoD employee transfers within the same agency (e.g., Army to Army), then the credit hours stay on the books. (DoD FMR Vol 8, para 051405; DoDI 1400.25 SC610.4.4.2.; 5 USC 6121(1); 5 USC 6126(b)) Comp Time - When a DoD employee separates or transfers to another Department or Defense Agency (e.g., from Army to Air Force, from Navy to Defense Logistics Agency) any unused compensatory time off balance shall be PAID by the losing component at the overtime rate at which it was earned. (DoD FMR Vol 8, paras 030302.E.11 and 051003; DoDI 1400.25 Vol 550, para 3a(3)(C); 5 CFR 550.114(f)(1)). Travel Comp Time - If a DoD employee transfers within DoD (e.g., Army to Air Force), travel comp time TRANSFERS with them. If a DoD employee separates or moves to another Department outside of DoD (e.g., Army to DHS), travel comp time is forfeited. (DoD FMR Vol 8, para 053105.A; DoD Policy on Travel Comp Time; 5 CFR 550.1407)

NAF FAQ Q7 When will my transfer from the Army to the Air Force be official? A7 Transfer will occur in Oct 2010. Details on the start dates are still being worked.

NAF FAQ Q8 How will I be impacted by the pay period change? A8 A pay period change shifts your payday to the opposite Friday to correspond with the Air Force payday. Once the actual transfer date has been determined by OSD or the Services, we will provide a calendar that shows how many days will be paid by the Army & the AF on each payday in October.

NAF FAQ Q9 How will I be transferred to the Air Force? A9 Mass in-processing will be accomplished. Preparations are being made to have data transferred from Army to Air Force through the Defense Civilian Personnel Data Systems (DCPDS). This will minimize hard copy forms. Date, time, and location of in-processing to be determined.

NAF FAQ Q10 Will my Official Personnel Folder (OPF) transfer? A10 Location of your OPF has not been determined; however, it will remain local either at Ft Eustis or Langley AFB.

NAF FAQ Q11 Will my duties change after FOC? A11 Possibly, depending on work & JB mission demands. Air Force Position Descriptions will be implemented gradually after 1 Oct 10 beginning with vacant positions. Q12 Will my duty location change? A12 After FOC, your duty location may change if the mission warrants a change.

NAF FAQ Q13 How am I impacted by the Initial Operating Capability (IOC)? A13 IOC begins on 31 Jan 2010. At IOC, day-to-day direction will shift to the Joint Base on a phased schedule Your function will phase to the JB based on the schedule that was discussed earlier.

NAF FAQ Q14 I am an Army bargaining unit employee, who will be my union representative at FOC? A14 Upon transfer to the Air Force, current Army unions and their collective bargaining agreements (CBA) will remain in effect. Therefore, dues payment and union representatives will initially remain unchanged. After FOC the Federal Labor Relations Authority (FLRA) will determine unit representation based on clarification of unit petition(s) filed by either unions or management.

NAF FAQ Q15 If I work at one location (Eustis or Langley) and have to travel to the other location, am I entitled to local travel pay? A15 Local travel for duty is reimbursable in AF. You will only be reimbursed if the travel is authorized and government transportation is not available.

NAF FAQ Q16 How do I apply for a Non-appropriated Fund Air Force job now? A16 NAF vacancies are announced via the following website: www.fsslangley.com (click on the “Employment” link at the top of the page). ID card holders can also come to the Air Force NAF Human Resources Office during customer service hours (Monday through Friday from 0900 to 1500). The address is 52 Willow Street (building 148).

NAF FAQ Q17 Will I have to get a new CAC? A17 Yes, AF will issue new CACs, the details are still being worked and will be provided later.

We Have Willing Partners and Strong Relationships Joint Base 101 Take Aways We Have Willing Partners and Strong Relationships Building Sustainable Processes Preserving/Enhancing Our Core Warfighting Competencies Maintain Intellectual Capital Take Care of People

Questions?