Information Security Office 1 Copyright Statement Copyright Mary Ann Blair This work is the intellectual property of the author. Permission is granted for this material to be shared for non- commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

Identity Finder and Carnegie Mellon Mary Ann Blair Director of Information Security Information Security Office (ISO)

Information Security Office 3 Overview 1.Background 2.What We Did 3.How We Did It 4.What We Learned 5.What Next…

Information Security Office 4 Background

Information Security Office 5 What We Did SSN Remediation Project: local scanning fast tracked after laptop theft Learned from peers! Vendor partnership as a critical selection criterion Enterprise license including home use

Information Security Office 6 What We Did Voluntary for all faculty, staff, and students Appealed to stewardship Relied on the shock factor Big bang

Information Security Office 7 How We Did It Customized MSI –Embedded license key –Disabled recycle option –Disabled auto-update Customized user documentation Pre-announced to partners followed by mass mail Surveyed faculty & staff

Information Security Office 8 Mass Mail: Do your part to prevent Identity Theft Protect Yourself, Others and the University from Identity Theft with Identity Finder! Did You Know? - Your computer might be storing personally identifiable information (PII) such as your Social Security Number, bank account numbers, credit card numbers and passwords without your knowledge - If your computer or external media is lost, stolen or broken into over the Internet, someone might use it to steal your identity and the identities of anyone who shares your computer or whose personal information you might handle - If you store sensitive PII for Carnegie Mellon work and your computer or external media is lost or compromised, the University is obligated under PA state law to notify everyone affected by the breach and could potentially be legally liable - Over eight million Americans have their identities stolen annually and on average victims spend 600 hours clearing their good name -- Federal Trade Commission & Identity Theft Resource Center Do Your Part! Clean Up Sensitive PII on Your Computer with Identity Finder! NOTE: If your computer is managed by a Carnegie Mellon departmental computing administrator, please consult that person before making ANY system changes.

Information Security Office 9 How We Did It

Information Security Office 10 How We Did It

Information Security Office 11Information Security Office 11 What we told folks 1/3 1.Know what data is stored on your personal computer. 2.Delete or redact what you don’t absolutely need.

Information Security Office 12Information Security Office 12 What we told folks 2/3 3.Don’t store it on your personal computer especially not on your laptop or home computer. If you must store sensitive data, check with your departmental computing administrator about options to store it on a secured file server, one with robust access control mechanisms and encrypted transfer services.

Information Security Office 13Information Security Office 13 What we told folks 3/3 4.If you must store it on your personal computer: A.Follow the “Securing your Computer guidelines” B.Password protect the file if possible C.Encrypt the file (Identity Finder’s Secure Zip, PGP Desktop or TrueCrypt) D.Only transmit via encrypted protocols E.Secure delete it as soon as feasible F.Reformat and/or destroy your hard drive before disposal or giving your computer to someone else G.Secure your backups and media H.Tell us why so that we can brainstorm alternatives

Information Security Office 14 What we learned Three Month Adoption Rates * Only 4% of downloads resulted in a completed survey.

Information Security Office 15 What we heard “Didn't realize info was stored liked it was.” “I would not use it again until a MAC version is available, operating at a more acceptable search rate.” “I think this is an incredible, very valuable tool. THANKS for making it available.” “This was an eye-opener for me. This is a good addition to our set of security tools.” “No, the data on my computer was an oversight on my part. Some of the data existed from a previous employee.” “Some 70 of my 90 passwords were from browsers -- that was a learning experience, but it was not worth the 3 hours for this.”

Information Security Office 16 What we learned Workloads don’t support volunteerism There is a lot to secure and it’s hard and time-consuming deciding how to do it There are local as well as central retention requirements User requirements must be easy Users expect communication via local channels We have an expert’s blind spot

Information Security Office 17 What Next… Getting better air cover (top-down) Partnering w/local IT and user groups Pushing installs via AD group policy Offering hands on classroom training Preparing for console functionality Developing Macintosh support Stopping release of SSNs into the wild Developing SSN Usage Policy

Information Security Office 18 Q&A Please for additional information.