© 2012 Royal College of Physicians of London, Accreditation Office GRS Planning and Productivity Tool (PPAT) User demonstration slides April 2012 Debbie Johnston

© 2012 Royal College of Physicians of London, Accreditation Office About PPAT The PPAT has been designed to enable an endoscopy service to achieve control of endoscopy waits through better planning and improved productivity. Critically reviewing each objective of the tool will identify areas for improvement.

© 2012 Royal College of Physicians of London, Accreditation Office About PPAT It is recommended that a unit complete PPAT every six months in conjunction with the GRS census or with their annual accreditation report card. It is particularly important for units who have known waiting time problems to complete the PPAT and commit to an action plan.

© 2012 Royal College of Physicians of London, Accreditation Office PPAT Domains The PPAT is split into five domains, each of which contains a number of productivity-related objectives: – Demand and capacity (7 objectives) – Waiting List Management (6 objectives) – Booking and Choice (6 objectives) – Performance and Productivity (6 objectives) – Workforce (5 objectives)

© 2012 Royal College of Physicians of London, Accreditation Office Minimum requirements Each objective has a set of new minimum requirements for established practice compliance:

© 2012 Royal College of Physicians of London, Accreditation Office PPAT Access The PPAT sits within a new productivity section of the GRS To access it, click “PPAT”. Click to select PPAT

© 2012 Royal College of Physicians of London, Accreditation Office PPAT home screen Select unit. Click ‘start new assessment’ to access the PPAT assessment

© 2012 Royal College of Physicians of London, Accreditation Office PPAT data entry Link Assessment is linked to the latest GRS scores in: Appropriateness Timeliness Booking and choice Select Month Enter number of rooms for unit Print Off line version of the PPAT This will have the key minimum requirements for each objective

© 2012 Royal College of Physicians of London, Accreditation Office Off line PPAT

© 2012 Royal College of Physicians of London, Accreditation Office Planning and Productivity Assessment Tool (PPAT) Shows completion progress for each domain and objective Click here for minimum requirements (see next slide) Click level achieved and planned completion date

© 2012 Royal College of Physicians of London, Accreditation Office Minimum requirements

© 2012 Royal College of Physicians of London, Accreditation Office PPAT data entry Click on the ‘I’ icon for supporting KMS resources

© 2012 Royal College of Physicians of London, Accreditation Office KMS Information Supporting KMS resources available for most objectives Examples from JAG accredited sites

© 2012 Royal College of Physicians of London, Accreditation Office Final section Complete and save results to generate a report

© 2012 Royal College of Physicians of London, Accreditation Office Unit results-Sample only Summary results available online or all domains National averages Comparison to units of same size Click next to view individual domains

© 2012 Royal College of Physicians of London, Accreditation Office Unit results Individual results available online for all domains National averages Comparison to units of same size

© 2012 Royal College of Physicians of London, Accreditation Office Unit results Use dropdown menu to access results for other domains Print and save report

© 2012 Royal College of Physicians of London, Accreditation Office Unit results-traffic lights Access traffic light system with summary of results and planned timescales for completion