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 Project Management Body of Knowledge A Guide to the Project Management Body of Knowledge (PMBOK® Guide)  The PMBOK® is an inclusive term that describes the sum of knowledge within the profession of project management  PMBOK® Guide Identifies and describes that subset of the project management body of knowledge that is generally accepted

 The Definition of a “Project”  Program: an exceptionally large, long-range objective that is broken down into a set of projects  Project: a specific, finite task to be accomplished  Task: set of activities comprising a project A Guide to the Project Management Body of Knowledge (PMBOK® Guide)

 Key Players  Stakeholders  Anyone actively involved, or have an interest at stake in the project  May have influence, responsibility, and authority over the project  Project Team  Individuals that are performing the project work  Typically involves the use of cross-functional teams  Project Management Team  Project team members that have management responsibilities for the project

 Key Players  Project Manager  The individual with overall responsibility for the project  Project Sponsor  The individual with the authority and resources needed to champion the project effort  Typically functions as the linking pin between the project and the parent organization  Customer  The individual/organization that represents the end- user of the project’s resulting product or service

  1969 – PMI founded  1983 – PMI Special Report on Ethic, Standards, and Accreditation – the Standards portion was The Project Management Body of Knowledge (PMBOK)  1987 – PMBOK Standard was published  1996 – A Guide to the Project Management Body of Knowledge (PMBOK® Guide) [first edition] was published  1999 – PMI accredited as a Standards Development Organization (SDO) by ANSI  2000 – The PMBOK® Guide Edition PMI Standards Background

  PMBOK guidelines consist of five process group  Initiating  Planning  Executing  Controlling  Closing PMBOK (Project Management Body of Knowledge)

  PMBOK five process groups PMBOK

 PMBOK Process Groups and Knowledge Areas

 3-10 Knowledge Areas  The knowledge areas represent the body of knowledge that a project manager must have in order to consistently deliver successful projects that meet a customer’s expectations in terms of scope, time, cost, and quality of the project deliverables

  PMBOK nine knowledge areas  Project integration management  Project scope management  Project time management  Project cost management  Project quality management  Project human resource management  Project communications management  Project risk management  Project procurement management PMBOK

 3-12 Knowledge Areas: Definitions and Component Processes  Integration Management :Describes the processes and methods required to identify, define, combine, unify, and coordinate the various processes with the other eight knowledge areas  Component Processes: Develop project charter, develop project management plan, direct and manage project execution, monitor and control project work, perform integrated change control, and close project or phase

 3-13 Knowledge Areas: Definitions and Component Processes  Scope Management: Describes the processes and methods required to ensure that the project delivers exactly what the customer requested and only what the customer requested to create a successful project  Component Processes: Collect requirements, define scope,create WBS, verify scope, and control scope

 3-14 Knowledge Areas: Definitions and Component Processes  Time Management Describes the processes and methods required to create and manage appropriate schedules to complete the project  Component Processes: Define activities, sequence activities, estimate activity resources, estimate activity durations, develop schedule,and control schedule

 3-15 Knowledge Areas: Definitions and Component Processes  Cost Management Describes the processes and methods required to create and manage the project budget  Component Processes: Estimate costs, determine budget, and control cost

 3-16 Knowledge Areas: Definitions and Component Processes  Quality Management Describes the processes and methods required to ensure that the project delivers the stated and implied needs for which it was designed  Component Processes: Plan quality, perform quality assurance, and perform quality control

 3-17 Knowledge Areas: Definitions and Component Processes  Human Resources Management Describes the processes and methods required to eeffectively use the people associated with the project  Component Processes: Develop human resources plan, acquire project team, develop project team, and manage project team

 3-18 Knowledge Areas: Definitions and Component Processes  Communications Management Describes the processes and methods required to create, collect, disseminate, and store information about the project  Component Processes: Identify stakeholders, plan communications, distribute information, manage stakeholder expectations, report performance

 3-19 Knowledge Areas: Definitions and Component Processes  Risk Management Describes the processes and methods required to identify, quantify, and control risks associated with the project  Component Processes: Plan risk management, identify risks, perform qualitative risk analysis, perform quantitative risk analysis,plan risk responses, and monitor and control risk

 3-20 Knowledge Areas: Definitions and Component Processes  Procurement Management Describes the processes and methods required to acquire and manage goods and resources from a source outside the project team  Component Processes: Plan procurements, conduct procurements, administer procurements, close procurements

 PMBOK Initiating Processes Initiation (5.1)—committing the organization to begin the next phase of the project.

  Scope Planning —developing a written scope statement as the basis for future project decisions.  Scope Definition —subdividing the major project deliverables into smaller, more manageable components.  Activity Definition —identifying the specific activities that must be performed to produce the various project deliverables.  Activity Sequencing —identifying and documenting interactivity dependencies.  Activity Duration Estimating —estimating the number of work periods which will be needed to complete individual activities.  Schedule Development —analyzing activity sequences, activity durations, and resource requirements to create the project schedule. PMBOK Planning Processes

  Resource Planning —determining what resources (people, equipment, materials) and what quantities of each should be used to perform project activities.  Cost Estimating —developing an approximation (estimate) of the costs of the resources needed to complete project activities.  Cost Budgeting —allocating the overall cost estimate to individual work items.  Project Plan Development —taking the results of other planning processes and putting them into a consistent, coherent document. PMBOK Planning Processes. cont.

  Quality Planning —identifying which quality standards are relevant to the project and determining how to satisfy them.  Organizational Planning —identifying, documenting, and assigning project roles, responsibilities, and reporting relationships.  Staff Acquisition —getting the human resources needed assigned to and working on the project.  Communications Planning —determining the information and communications needs of the stakeholders: who needs what information, when will they need it, and how will it be given to them PMBOK Planning Processes cont.

  Risk Identification —determining which risks are likely to affect the project and documenting the characteristics of each.  Risk Quantification —evaluating risks and risk interactions to assess the range of possible project outcomes.  Risk Response Development —defining enhancement steps for opportunities and responses to threats.  Procurement Planning —determining what to procure and when.  Solicitation Planning —documenting product requirements and identifying potential sources PMBOK Planning Processes cont.

 PMBOK Executing Processes

  Project Plan Execution —carrying out the project plan by performing the activities included therein.  Scope Verification —formalizing acceptance of the project scope.  Quality Assurance —evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.  Team Development —developing individual and group skills to enhance project performance. PMBOK Executing Processes

  Information Distribution —making needed information available to project stakeholders in a timely manner.  Solicitation —obtaining quotations, bids, offers, or proposals as appropriate.  Source Selection —choosing from among potential sellers.  Contract Administration —managing the relationship with the seller. PMBOK Executing Processes cont.

 PMBOK Controlling Processes

  Overall Change Control —coordinating changes across the entire project.  Scope Change Control —controlling changes to project scope.  Schedule Control —controlling changes to the project schedule.  Cost Control —controlling changes to the project budget. PMBOK Controlling Processes

  Quality Control —monitoring specific project results to determine if they comply with relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance.  Performance Reporting —collecting and disseminating performance information. This includes status reporting, progress measurement, and forecasting.  Risk Response Control —responding to changes in risk over the course of the project. PMBOK Controlling Processes cont.

 PMBOK Closing Processes

  Administrative Closure —generating, gathering, and disseminating information to formalize phase or project completion.  Contract Close-out —completion and settlement of the contract, including resolution of any open items PMBOK Closing Processes

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